How to Transfer Emails from Outlook to Gmail Account?

Published By Jamie Kaler

Approved By Rollins Duke

Published On April 4th, 2025

Reading Time 8 Min Read

Are you trying to transfer emails from Outlook to Gmail? If yes, then you are in the right place. In this article, we will explain a professional solution for migrating multiple emails in a single attempt without any data loss.

In today’s period, email is the most widely used communication system, whether for college, business, individuals, etc. Both Outlook and Gmail are the two most commonly used email software in the world. Microsoft Outlook is an email client application that comes with the Microsoft suite.

On the other hand, Gmail is the most commonly used free web-based email client or service by Google. It can be easily accessed from anywhere and from any device, such as a computer, laptop, Android, iPhone, etc. It provides multiple amazing features, such as managing emails by labels, search, hangouts, etc.

Users usually transfer emails from Outlook to Gmail because it is a simple and easy-to-use platform for managing data with multiple apps. It is supported by most platforms, such as Windows OS, iPhone, Android, Linux, Mac, etc. In addition, it provides a password for each account and has better security features and flexibility.

In this article, we will discuss the process of migrating emails from Outlook to Gmail accounts from multiple versions of Outlook such as 2021, 2019, 2016, 2013, 2010, 2007, 2003, and other versions. To accomplish this task, we will use one of the best conversion utilities that give the results with 100% accuracy of the data.

User Query: “Hello, I have been using the Outlook email client for the last two years. So, I have stored many emails in local folders. Now, I want to reset my Windows computer settings. That’s why I want to migrate emails from outlook to gmail in bulk account. So, is there any solution present that can help me to import the data?”

How to Migrate Outlook to Gmail?

Step 1: Run the Outlook to Gmail migration tool.
Step 2: Auto-locate and Manual selection options.
Step 3: Choose the required Outlook folders.
Step 4: Select “Gmail” as your saving option.
Step 5: Put your “Gmail” account details.
Step 6: Click on “Next” to migrate emails from Outlook to Gmail.

How to Transfer Emails from Outlook to Gmail Manually?

In the coming paragraph, we are going to use two manual methods to transfer emails from Outlook to Gmail account. First, we will use the configure method and then we will take the help of the GWMMO tool (which helps to import PST to Gmail account for free). All the methods with complete steps are given below in detail.

Important Note: For connecting your Gmail account into any third-party tool like Outlook, GWMMO or alternate solution. you have to enable IMAP in Gmail and also use App password instead of normal password for hassle free configuration. Firstly, follow these steps (Additional Gmail Settings) and then start the process.

Method 1: Add Gmail to Outlook

If you have a working Outlook profile, then you can follow this method that helps you with Outlook to Gmail migration by connecting accounts.

Open your Outlook account.
Head to the “File” tab.
And then, hit on “Add Account”.
Choose “Manual Setup” >> “Next” icon.
Select the “POP or IMAP” option.
Provide login details and server details of Gmail.
Go to the “More Settings” tab.
Head to the “Outgoing Server” tab and check the “Outgoing server (SMTP)” requires authentication option.
After that, select the “Advanced” tab provide server details and port numbers, and hit the “OK” button.
Head to the main screen and “Next” button to continue.
After completing your all tasks, click on the “Close” button.
Lastly, hit on the “Finish” button to migrate emails from Outlook to Gmail.

After all the steps, you will get your Gmail account connected to the Outlook email client. Now right-click on the Outlook folder (which you want to move) choose the Move To option and then your connected Gmail profile.

After moving data, Outlook data will show in the Gmail profile.

Method 2: Transfer Emails from Outlook to Gmail using GWMMO

Important Note: In case, your Outlook profile is not working or you have exported a PST file that contains your emails then you can go for the GWMMO tool. You can skip step 1 if you already have exported data in PST format.

Step 1: Export Emails from Outlook

Firstly, log in to your Outlook account.
Choose the File tab and select Open & Export >> Import/Export option.
Select the option Export to a File from the list and click on Next.
Choose the Outlook Data File(.pst) option from the dropdown and Next.
Select the folders that you want to import into your Gmail account.
Lastly, browse the location enable the required filters, and click on the Finish button.

Step 2: Migrate Outlook to Gmail using GWMMO

Download and install the GWMMO tool.
Login with your Gmail credentials.
Click on the Allow button to grant all permissions.
Select the source as From PST File(s)… to migrate.
Next, check the required data as per choice.
Lastly, hit on Migrate to transfer emails from Outlook to Gmail account.
Now login to your Gmail account and analyze the folders.

Limitations of Manual Methods

Method 1: Outlook must be installed on your system. And users face lots of errors while connecting the accounts.

Method 2: Users have to install the GWMMO tool on the system, and this method will not work with corrupted, damaged, or orphan PST files. Also, this method does not support bulk Outlook to Gmail migration.

Automated Solution to Transfer Emails from Outlook to Gmail

To resolve multiple queries, we recommend you use a highly professional utility, RecoveryTools Outlook PST Migrator. This utility provides an easy-to-use and flexible interface that can be easily used by all the users whether they are technical or novice users.

The software gives the facility to automatically locate your Outlook mailbox and directly transfer emails from Outlook to Gmail in bulk. It has the ability to work on both the Windows as well as Mac OS editions.

Moreover, the mentioned tool also supports 25+ formats to import the data such as Outlook to Windows Live Mail, Outlook to Windows 10 Mail, Outlook to Thunderbird Converter, backup Outlook emails to Hard Drive, and convert Outlook PST to PDF, and other formats.

Just download the Outlook to Gmail migration utility for free of cost and start the conversion.

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Note: This is a trial version to transfer the first 25 emails to Outlook for free. For importing multiple or even an unlimited number of emails to Gmail, you can continue with the licensed version.

How to Migrate Emails from Outlook to Gmail? Complete Guide

Firstly, you need to install or launch this application on your computer. Then, run it.
Now, it gives you dual selection modes – Auto mode, and dual manual selection options.
Check the Use Recovery Mode (optional) to repair PST files and folders and click on the Next button.
In the next step, you need to choose the Outlook profile folders in the list.
Choose the Gmail option in the list of file-saving options.
Apply the advanced filter option from the Filter Options tab to transfer emails from Outlook to Gmail selectively.
After that, enter your Gmail account credentials in the secure interface.
Lastly, click on the Next button to transfer emails to your Gmail account directly.
Finally, the software pops up a message, and click on the OK button to migrate emails from Outlook to Gmail.

Prime and Advanced Features of Outlook to Gmail Migration Tool

The software provides an advanced filter option that allows users to transfer selective emails via Date Range, From, To, and Subject. Also, users can exclude unwanted and empty folders.
This tool has been created with highly advanced algorithms, which allow to loading of connected Outlook profile data automatically from the default storage location.
Also, if users have orphan PST files and folders, then they can upload them manually using the Select Files and Select Folders options.
Also, this solution can export Outlook contacts to Gmail account with preserved contact details and hierarchy.
The Use Recovery Mode option allows users to fix and repair corrupted, damaged, or orphan PST files easily.
The Outlook to Gmail migration tool allows users to transfer multiple files and folders in bulk at once without losing any information.

Conclusion

Hope you understand the process to transfer emails from Outlook to Gmail. Here, we have explained the complete step-by-step procedure in detail to migrate the data. However, a lot more solutions are already present on the Internet but do not acquire the results after using them. So, we recommend you to the professional utility that can easily import unlimited data and will save a lot of time and effort to migrate Outlook to Gmail.