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How to Transfer Emails from Outlook to Gmail Account?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On July 18th, 2024
Reading Time 7 Min Read

Are you trying to transfer emails from Outlook to Gmail? If yes, then you are in the right place. In this article, we will explain a professional solution for importing multiple emails within a single attempt without any kind of loss of data.

In today’s time period, email is the most widely used communication system, whether for college, business, individuals, etc. Both Outlook and Gmail are the two most commonly used email software in the world. Microsoft Outlook is an email client application that comes with the Microsoft suite.

On the other hand, Gmail is the most commonly used free web-based email client or email service by Google. Gmail can be easily accessed from anywhere and from any device like a computer, laptop, Android, iPhone, etc. It provides multiple amazing features such as managing emails by labels, search, hangouts, etc.

Users usually transfer emails from Outlook to Gmail because it is a simple and easy-to-use platform to manage data with multiple apps. It is supported by most platforms such as Windows OS, iPhone, Android, Linux, Mac, etc. Along with that, provides your password for each account and has better security features and flexibility.

In this article, we will discuss the process to import Outlook emails to a Gmail account from multiple versions of Outlook such as 2021, 2019, 2016, 2013, 2010, 2007, 2003, and other versions. To accomplish this task, we will use one of the best conversion utilities that give the results with 100% accuracy of the data.

User Query: “Hello, I have been using the Outlook email client for the last two years. So, I have stored many emails in local folders. Now, I want to reset my Windows computer settings. That’s why I want to import Outlook to Gmail in bulk account. So, is there any solution present that can help me to import the data?”

Manual Methods to Import Outlook to Gmail Account

In the coming paragraph, we are going to use two manual methods to transfer emails from Outlook to Gmail account. First, we will use the configure method and then we will take the help of the GWMMO tool. All the methods with complete steps are given below in detail.

Method 1: Configuring Accounts

  1. Open Outlook in your system.
  2. Go to File >> Add Account.
  3. Enter login credentials of your Gmail and Connect with Outlook.

And, hence, you can easily configure your account in Outlook. Now, you can easily transfer all Outlook mailbox data and other emails directly to your Gmail account by moving or copying the data.

Method 2: Transfer Emails from Outlook to Gmail using GWMMO

Here we have to follow two manual steps to accomplish the task. First, we will export emails from Outlook and then we will import PST to Gmail using the GWMMO tool. All the steps are explained below:

Step 1: Export Emails from Outlook

  1. Firstly, log in to your Outlook account.
  2. Choose the File tab and select Open & Export >> Import/Export option.

    Open & Export

  3. Select the option Export to a File from the list and click on Next.

    Export to a File

  4. Choose the Outlook Data File(.pst) option from the dropdown and Next.

    Outlook Data File

  5. Select the folders that you want to import into your Gmail account.

    import into your Gmail

  6. Lastly, browse the location enable the required filters, and click on the Finish button.

    required filters

Step 2: Import Outlook to Gmail using GWMMO

  1. Download and install the GWMMO tool.
  2. Login with your Gmail account credentials.

    Gmail account

  3. Click on the Allow button to grant all permissions.

    grant all permissions

  4. Select the source as From PST File(s)… to migrate.

    From PST File

  5. Next, check the required data as per choice.

    required data

  6. Lastly, hit on Migrate to transfer emails from Outlook to Gmail account.

    transfer emails from Outlook to Gmail account

  7. Now login to your Gmail account and analyze the folders.

    analyze the folders

Limitations of Manual Methods

Method 1: Outlook must be installed on your system. And users face lots of errors while connecting the accounts.

Method 2: Users have to install the GWMMO tool on the system, and this method will not work with corrupted, damaged, or orphan PST files. Also, this method does not support bulk Outlook to Gmail migration.

Automated Solution to Transfer Emails from Outlook to Gmail

To resolve multiple queries, we recommend you use a highly professional utility, RecoveryTools Outlook PST Migrator. This utility provides an easy-to-use and flexible interface that can be easily used by all the users whether they are technical or novice users.

The software gives the facility to automatically locate your Outlook mailbox and directly transfer emails from Outlook to Gmail in bulk. It has the ability to work on both the Windows as well as Mac OS editions.

Moreover, the mentioned tool also supports 25+ formats to import the data such as Outlook to Windows Live Mail, Outlook to Windows 10 Mail, Outlook to Thunderbird Converter, backup Outlook emails to Hard Drive, and convert Outlook PST to PDF, and other formats.

Just download the Outlook to Gmail migration utility for free of cost and start the conversion.

Note: This is a trial version to transfer the first 25 emails to Outlook for free. For importing multiple or even an unlimited number of emails to Gmail, you can continue with the licensed version.

Steps to Import Outlook to Gmail

  • Step 1: Run the mentioned utility in your system.
  • Step 2: Auto-locate and Manual selection options.
  • Step 3: Choose the required Outlook email folders.
  • Step 4: Select Gmail and enter your Gmail account details.
  • Step 5: Click on Next to transfer emails from Outlook to Gmail.

How to Transfer Emails from Outlook to Gmail? Complete Guide

Important Note: If there may be some issue arising while logging in to your Gmail account, then you will need to do Additional Gmail Settings. First, you need to Enable IMAP, and then generate an App password.

  1. Firstly, you need to install or launch this application on your computer. Then, run it.

     tool to transfer emails from Outlook to Gmail

  2. Now, it gives you dual selection modes – Auto mode, and dual manual selection options.

    dual selection modes

  3. Check the Use Recovery Mode (optional) to repair PST files and folders and click on the Next button.
  4. In the next step, you need to choose the Outlook profile folders in the list.

    Outlook profile folders

  5. Choose the Gmail option in the list of file-saving options.

    file-saving options

  6. Apply the advanced filter option from the Filter Options tab to transfer emails from Outlook to Gmail selectively.

    Filter Options

  7. After that, enter your Gmail account credentials in the secure interface.

    Gmail account credentials

  8. Lastly, click on the Next button to transfer emails to your Gmail account directly.

    transfer emails to your Gmail account

  9. Finally, the software pops up a message, and click on the OK button.

Prime and Advanced Features of Outlook to Gmail Migration Tool

  • The software provides an advanced filter option that allows users to transfer selective emails via Date Range, From, To, and Subject. Also, users can exclude unwanted and empty folders.
  • This tool has been created with highly advanced algorithms, which allow to loading of connected Outlook profile data automatically from the default storage location.
  • Also, if users have orphan PST files and folders, then they can upload them manually using the Select Files and Select Folders options.
  • The Use Recovery Mode option allows users to fix and repair corrupted, damaged, or orphan PST files easily.
  • The Outlook to Gmail migration tool allows users to transfer multiple files and folders in bulk at once without losing any information.


Hope you understand the process to transfer emails from Outlook to Gmail. Here, we have explained the complete step-by-step procedure in detail to import the data. However, a lot more solutions are already present on the Internet but do not acquire the results after using them. So, we recommend you to the professional utility that can easily import unlimited data and will save a lot of time and effort to import Outlook to Gmail.