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How to Import Gmail to Outlook / Outlook.com Account?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On April 17th, 2024
Reading Time 10 Min Read
Overview: This article gives users a free way to import Gmail to Outlook and Outlook.com accounts accurately. We also discuss the challenges while switching from Google Mail to Outlook Live using free manual tricks. To overcome all these challenges, we also try to find out a third-party solution that provides a direct option to do so without requiring any technical knowledge. For more details, keep reading the post.

Are you frustrated with unnecessary Google targeting Ads? If that’s the case, then Outlook and Outlook.com may be a better alternative for you in this scenario as by subscribing to it, you are completely away from all dull Advertisements.

Suppose you want to keep your Gmail email address but are fond of the interface of Outlook.com to send mail from it. The requirements of users to migrate Gmail to Outlook accounts have increased in recent times.

The import Gmail to Outlook process gives users access to the host with useful features such as marketing mail as read with one click and setting organizational rules. You will also love the ribbon-based interactive interface of Outlook.com for the Web.

You can also engage more users and increase your productivity by connecting your several Social Networking accounts to your Outlook.com profile.

Why Do We Need to Migrate Gmail to Outlook/Outlook.com

“I have set up to import Gmail to Outlook account for both my wife and me. Mostly it works fine.  However, we get emails to our Gmail accounts from Addis Ababa in Ethiopia and they do not get forwarded. They are received OK by Gmail, but they stay in the Gmail inbox and do not turn up in Outlook.com. Outlook.com is not labeling them “spam” as the “junk” folder is empty.

They do not turn up in any Outlook folders at all. I am not using filters of any description in Gmail. If I manually forward the email from the Gmail inbox, they appear in Outlook.com within a few seconds. Is there some way of logging what Gmail is doing to these emails? This has been happening consistently for a few weeks and I’ve tried everything.”

In that case, when a user decided to switch from Gmail to Office 365 Webmail service then there are two methods possible.

Connect, Add, or Configure your Old Gmail Account with Outlook.com: Any user can access your Google Mail account via Outlook.com Webmail account. A user can easily import Gmail to Outlook account by connecting without requiring Outlook App installation in your system.

Import Copy of all Gmail Mailbox Data to Outlook.com Account: In this way, any user can have all emails present in one account. Choose a third-party program that provides a direct option to Export Mailbox items from Gmail.

Import Gmail to Outlook/Outlook.com Manually

Here we are going to mention here step by step manual process for both desktop-based Outlook and OWA. All the steps are discussed below in detail.

Method 1: Migrate Email from Gmail to Outlook

  1. Open an Outlook account.
  2. Select File tab >> Add Account option.
  3. Log in with your Gmail credentials there and click on Connect.
  4. Click on Next >> Finish button.

Method 2: Export Gmail to Outlook.Com

To import Gmail to Outlook / Outlook.com is not an easy task. It is a very complicated process and requires very advanced technical knowledge. It can be done free of cost by following a few steps:

  1. Prepare your Gmail Account for the migration into the Microsoft Outlook.com account.
  2. Click on the Settings icon in the top navigation bar in the Outlook.com account. Select on the Options button.
  3. Follow Import Email accounts from the Managing your Account option and then select the Google option under Choose from where you want to import your account.
  4. To have Outlook.com create a new top-level folder under which all messages imported from Gmail will be stored.
  5. Click on the Start button but you first need to login to your Gmail account from where you want to export messages.
  6. Open Gmail under Setup forwarding from your Gmail account and then automatically configure the Gmail account to automatically forward newly incoming emails to your Outlook.com address.

The above-discussed method enables you to import Gmail to Outlook / Outlook.com. The whole process took place in the background in your custom or depending folder. But as you can see it requires a lot of effort, is time-consuming, advanced technical knowledge, and does not prove to be the preferred choice for email migration.

Simple Solution to Migrate from Gmail to Outlook / Outlook.com

The above method to migrate Gmail emails to Outlook is quite tricky and therefore to reduce its complexity users can continue with RecoveryTools Gmail Backup Wizard. This application is completely standalone and hence does not require the installation of the Outlook App on your PC.

The utility is well compatible with all the latest versions of Microsoft Windows, and Mac OS. As the working of this application is very easy to understand, and by following simplified steps users can import Gmail to Outlook.com. But first download the solution now:

Steps to Import Gmail to Outlook/Outlook.com

  • Step 1: Launch the Gmail to Outlook migration.
  • Step 2: Login with your login details.
  • Step 3: Choose Gmail labels from the list.
  • Step 4: Select PST/Outlook.com as saving type.
  • Step 5: Choose location or enter credentials.
  • Step 6: Start the data migration process.

Top Advantages of Gmail to Outlook.com Migration Tool

  • The software is easy-to-use and provides a simplified GUI that can be easily used by all users.
  • Possible to load the entire mailbox items on the panel just by configuring the Gmail account.
  • Perform selective conversion of Gmail Account mailbox items to Outlook with the help of multiple filter settings. You can apply these settings on the basis of To, From, Date Range Subject, etc to import Gmail to Outlook selectively.
  • Retains the email attributes and meta properties of all the Gmail mailbox items with 100% accuracy.
  • The entire data consistency will be maintained throughout the process. While transferring an unlimited number of emails, there will not be any loss of data.
  • View the entire Gmail mailbox data in different modes such as content view, hex view, raw message, message headers, and other data.
  • Creates a UNICODE PST file that can be easily imported by all the versions of Outlook whether it is Outlook 2021, 2019, 2016, 2013, 2009, and other versions.
  • Runs on all the latest as well as the previous versions of Windows OS and Mac OS.
  • Also, it does not require any extra installation and hence, it is self-sustainable.

How to Import Gmail to Outlook.Com Account?

  1. Download, Install & Run Automated Gmail to Outlook migration tool.

    Gmail to Outlook migration tool

  2. Then choose & enter login credentials for your Gmail account.

    enter login credentials

  3. Select all the required emails from the Gmail mailbox.

    Select Saving options

  4. And then choose Outlook.com in the Select Saving options list.

     Select Saving options

  5. Enter the User ID & Password of the resultant Outlook.com Mail account.

     resultant Outlook.com Mail

  6. Apply the advanced filter option from the Filter Options tab to import Gmail to Outlook selectively.

    advanced filter option

  7. Click on the Backup button to import Gmail to your Outlook / Outlook.com account.

    import Gmail to your Outlook

Steps to Export Gmail to Outlook Account

  1. Firstly, install and run the mentioned software.

    run the mentioned software

  2. Enter account login credentials of Gmail account to load data.

    Enter account login credentials

  3. Select the needed Gmail files or folders from the entire data to transfer emails from Gmail to Outlook.

    entire data to transfer emails

  4. Select PST as the file-saving option from the list of formats.

    file-saving option

  5. Apply the Advanced Filter Option to import only specific emails as per choice.

    Advanced Filter Option

  6. Browse the location to save resultant data using the Change… button.

    Browse the location

  7. Click on the Backup button to migrate Gmail emails to Outlook.

    migrate Gmail emails to Outlook

  8. After that, click on the OK button once you will see the finally exported message on the screen.

Access the resultant Outlook Data file from the destination location and then import Gmail to Outlook/Outlook.com in all the latest versions. In the end, the software will generate a SavingLog report.

As the whole process is completely free from all the limitations of technical knowledge. It is very easy to use and transfer emails from Gmail to Outlook 2019 in a few moments. Furthermore, it also proves to be very beneficial to the users, especially in terms of speed and accuracy.

Hence, first, you need to export Gmail to PST and then import the resultant file to Outlook and start the process.

Import Resultant Files to Outlook

  1. Open Outlook in your system.
  2. Go to File Menu >> Open & Export.

    import Gmail emails to Outlook

  3. Click on Import/Export >> Import from Another Program.

    Import from Another Program

  4. Choose Outlook Data File (.pst) and Next.

    Outlook Data File

  5. Select the folder where your resultant files have been stored and Next.

    Select the folder

That’s it for the automated solution to download all Emails from Gmail to Outlook 2013. Now, let’s check out some of the key benefits offered by the toolkit.

Frequently Asked Questions

  • Ques 1: How do I Import my Gmail address book into Outlook?

    Ans: First, export your Gmail address book into CSV format and then follow the given steps.

    1. Open your Outlook account.
    2. Choose File >> Open & Export >> Import/Export.
    3. Select Import from Another Program or File
    4. Choose Comma Separated Values >> Next
    5. Browse the location of the CSV file.
    6. Select the folder in which you want to upload.
    7. Lastly, click on the Finish
  • Ques 2: How do I export all my emails from Gmail?

    Ans: You can export your all emails from Gmail by downloading them one by one, or printing or using Google Takeout to export complete data in MBOX format.

  • Ques 3: Is Gmail better than Outlook?

    Ans: Yes, Gmail is better than Outlook, as it provides 15 GB of storage space to manage your data like emails, contacts, calendars, photos, tasks, journals, chats, etc. Plus, it has a web-based email service, so you can access it anywhere, whereas Outlook is desktop-based.

  • Ques 4: Why do companies use Outlook instead of Gmail?

    Ans: Yes, companies use Outlook instead of Gmail accounts because Outlook comes with amazing and advanced features that are used to maintain your complete data easily. Also, there is no issue like storage space, or it is desktop based so there is no risk of data loss or server down.
    Furthermore, Outlook creates the PST file format in the backend, and on Gmail, you have to download the data manually.

The Verge

In the above article, we described various reasons to import Gmail to Outlook and Outlook.com accounts. We go through a manual free approach to migrate Gmail emails to Outlook.com. As the manual method is very time-consuming hence, we also discussed an advanced solution by RecoveryTools which provides users with a direct option. Also, you can take the help of our technical team to understand the process better. Thank you for reading this post.