How to Save Emails from Outlook to Hard Drive Format ?

Karen Chard | January 12th, 2021 | How To

Summary: – Saving Outlook emails into Hard Drive is helpful for future reference and to move emails from Outlook to Another place. In this article, we will explain the ways to save emails from Outlook Desktop Client or Outlook Web Client to Hard Drive. Manually you can save Outlook emails to hard drive as PST format only.

Hi! I am using Outlook 2016 email client application for the last few years. For some personal reasons, I need to save Outlook emails to Hard Drive in PDF format. For this, I try manual ways to save as PDF option. But I need to export more than 10K+ emails from Outlook to Hard Drive format. Does RecoveryTools have any solution to save Outlook 2016 emails to Hard Drive PDF format ? Please help!!!

You know why hard drives have become a hot selling computer hardware component. Why are we inventing fast storage hardware like SSD or NVMe? Because users know the importance of data backup, including save Outlook emails to Hard Drive. Data is important and the same is for Outlook data! When it comes down to it, your data is only as secure as the backup you keep.

If we are talking about how to save emails from Outlook to Hard Drive? Then we are talking both Outlook editions such as Outlook Desktop Application or Outlook Web App. In this guide, we will explain both procedures to save Outlook emails to Hard Drive format. Here, we use RecoveryTools Software to take the backup of Outlook Emails on Hard Drive.

RecoveryTools Outlook PST Migrator and Outlook.Com Backup Utility are the top-rated applications in 2021. Both applications give 25+ saving options to easily save Outlook emails to Hard Drive. But before all the solutions, we need to know the reasons and their solutions.

Why Do We Need to Save Outlook Emails to Hard Drive ?

Quick Access Outlook Files: – One of the biggest things about saving Outlook Emails to Hard Drive is the ease at which you are able to retrieve emails and other information. You can easily save emails from Outlook to Hard drive as document formats or other file formats which can easy to access with any document reader applications.

Security Against Virus Attack: – Microsoft Outlook desktop client is much secure according to the other email client applications. But no one knows which virus can attack your Outlook email client. Saving Outlook Emails to Hard Drive is the best and better way to protect your Outlook data against Virus attack.

Recovery If Operating System Fails: – Most computer crashes are caused by Operating System failures. There are many reasons when your systems fail such as memory allocation space, hardware failure, file corruption, application errors, etc. Another copy of Outlook emails to Hard Drive is incredibly efficient when it comes to keeping your information in the event of an OS crash.

Easy, Fast Way to Restore Lost Emails: – There is a lot of potentials to delete some important emails from human mistakes and delete the emails accidentally. With an additional backup copy, you can easily restore your deleted data without losing information.

How to Save Emails from Outlook to Hard Drive ?

As we all know that Microsoft Outlook is very useful at the present time, therefore many home users and organizations are using Outlook as their primary email client application. One can easily use Outlook on different platforms like desktop applications or cloud applications. Keeping in mind the various aspects or requirements of the users, we divide the process into two solutions: –

Solution 1: – Save Outlook Desktop Email Client Emails to Hard Drive

Solution 2: – Save Outlook Web Client Emails to Hard Drive

How to Save Outlook 2019, 2016, 2013, 2010 Emails to Hard Drive ?

There are several ways to save Outlook emails to Hard Drive with complete mailbox items such as contacts, calendars, tasks, etc. Any user can easily get the Outlook data file from the default profile location on your computer. If you want to save emails from Outlook to Hard Drive except for PST format. Or you have come from a non-technical background, then you need to follow the below steps: –

Step-1: – First of all, you need to download this application on your Windows Computer.

Step-2: – After that, launch the software on your computer and read all the instructions.

Step-3: – The software gives separate options to automatically load Outlook mailbox data into the software. And you can also choose Outlook data files with dual selection options.

Step-4: – Thereafter, you need to choose the required folders which you want to save from Outlook to Hard Drive.

Step-5: – In the Next section, you need to choose the required email saving option to save Outlook emails to Hard drive in different formats.

Step-6: – The software provides various additional options such as file naming options, destination location, ignore system folders hierarchy, save converted messages in the same source folder, etc.

Step-7: – You can easily save emails from Outlook to Hard Drive locations including External Hard Drive locations.

Step-8: – Once you have complete all the options, click on the next button to start Outlook email to Hard Drive saving process.

Step-9: – After Conversion finished successfully, it will display a confirmation message box. Click on the OK button to proceed further.

Step-10: – Check your Output files directly from the destination location.

Export Desktop Outlook Client Emails to Hard Drive – Features Explained

Save Outlook Emails to Hard Drive from Configured Account: – The software builds with all solutions that are helpful for all users who have come from non-tech or technical backgrounds. The program will automatically detect the data from the configured Outlook email client. Just select the “Convert Configured Outlook Mailboxes data” option.

Independent Solution to Save Emails from Outlook to Desktop: – The software comes with an independent platform to perform saving Outlook emails to hard drive without required any third-party applications. Infect, there is no need to install your Outlook email client on your computer to perform saving Outlook data file emails to Hard Drive.

Option to Retrieve Data from Corrupted Outlook Data Files: – The software not only save Outlook emails to Computer but also restore emails from Outlook data files to hard drive format. You need to enable the Recovery Mode at the startup and choose your corrupted Outlook data files with manual options.

Keep Your Original Outlook Email Meta Properties & Folder Structure: – During the saving Outlook emails to Desktop process, the software will maintain your email properties such as email with attachments, email addresses (to, cc, bcc, from), subject, hyperlink, images, text formatting, etc. Also, the software keeps your folder hierarchy structure during the saving Outlook emails to hard drive process.

100% Secure Way to Save Your Outlook Email Data: – The software provides a completely secure interface that never saves your Outlook mailbox data inside the software panel or database. It is a professionally tested application to save Outlook emails in a secure environment. No attack of Malware & Virus will be detected by the application while saving Outlook Emails to Hard Drive format.

How to Save Outlook Web Email Client Mailbox to Hard Drive ?

Step-1: – First of all, you need to download this application on your Windows machine.

Step-2: – Thereafter, launch the software on your computer and learn the process instructions.

Step-3: – Now, enter your details of Outlook Web Client into the software interface. Also, if you have any issues, then you can also take help from our technical experts.

Step-4: – After that, you need to choose the required email folders from the list which you want to save from Outlook to Hard Drive.

Step-5: – The software provides multiple saving options such as EML, MSG, MBOX, PDF, HTML, DOC, etc. Here, choose the required file saving option from the list.

Step-6: – If you want to save selected Outlook Emails to Hard Drive, then you can also choose Advance Filter options for selective backup.

Step-7: – After all, click on the next button to save Outlook Emails to Hard Drive format.

Step-8: – After Conversion finished successfully, it will display a confirmation message box. Click on the OK button to proceed further.

Conclusion

In the above discussion, we have explained the complete solution to save emails from Outlook to Hard Drive. Using RecoveryTools solution, we can easily save Outlook desktop app or Outlook Web app emails to Computer Desktop location. During the process, the applications maintain all email properties and folder structure. You can easily download this application on your Windows machine. Also, you can try this application before purchase the licensed edition. If you have any issues with the software and its process, contact us on live support chat.