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How to Fix “Gmail Running Out of Space” Issue? Solved

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On July 9th, 2024
Reading Time 7 Min Read

Many users are facing issues with their Gmail running out of space. Gmail offers 15 GB of free storage, but this storage is filled by sharing regular emails with large attachments, etc. To manage Gmail, users want to fix the issues by increasing the storage space and deleting unwanted emails, attachments, spam, and promotional mail. In this article, you will find why Gmail is almost out of storage space and how to fix these issues.

In today’s digital world, email is a vital part of our lives that is used to communicate professionally or personally to send emails, files, documents, and messages to clients. Sometimes the storage is full of large email messages, which causes problems like sending or receiving emails, uploading other data and files to Drive, or creating new files in Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard.

To improve Gmail’s efficiency, users must manage their storage or Gmail accounts. In this post, you will learn how to fix “Gmail running out of space” by using manual and automated methods.

What Are the Reasons Gmail is Out of Storage Space?

The main reasons for low space in Gmail are:

  • Emails with large attachments, such as high-resolution images, videos, or large documents, can quickly consume your storage.
  • It helps in deleting emails in the trash folder. But emails are not permanently deleted until you empty the trash manually.
  • Content from Google Photos and Google Drive files and photos stored in these services also counts towards your 15 GB limit.

What Happens When Gmail Running Out of Space?

If Gmail runs out of storage space, the user’s data will no longer be saved in the drive. After this situation, users will face many problems in saving data and receiving emails. This is an error or issue that generally occurs when a user has failed to receive any message.

If the user is trying to send any message through the Gmail application, the user will not be able to do so. It clearly shows that Gmail running out of space for the emails to be sent or received within Gmail. In this case, the user cannot run the Gmail application properly as the main functions access is denied. And, also it is importent to know What is taking up space in Google account to resolve this problem.

How to Fix the Issue of Gmail Running Out of Storage Space?

To improve their Gmail account, users can use some manual methods to increase the efficiency of Gmail and fix Gmail storage problems. Here are some manual methods explained below:

Important Note: Here we have mentioned multiple methods to resolve Gmail running out-of-space errors such as by erasing and saving them. Deleting emails is not an easy task manually, so you should download the professional Email Cleanser Tool to delete emails from your Gmail account selectively. And if you don’t want to delete then you can use another tool to download them locally. Now it is totally up to you, which method you want to select.

#1: Delete Unwanted Emails

Here I am going to explain some shortcuts in Gmail to find out the unwanted emails to fix “Gmail running out of space” issue. All the keys are presented below one by one:

  • Spam Emails: Spam emails are ultimately not important to us, so you can delete all spam emails from the Spam folder or by searching in:spam key.
  • Attachments: Also, you can use has:attachment, and all attachments will appear in Gmail and you delete selected or all attachments for more storage.
  • Remove Large Emails: Type larger:100k in the search box and all emails with attachments will appear which has a 100K size also you can change the size limit such as larger:1M.
  • Delete Old Emails: Type older_than:2y in the search box, and remove all older emails which is unwanted to you.

#2: Deleting Emails from the Inbox

  1. Open Gmail in any browser on your mobile device or PC.
  2. Click on the inbox/social/promotional folder you want to delete.
  3. Select the emails you want to delete by clicking the check box at the top.
  4. Click the trash icon to move selected emails to the trash folder.
  5. Click on the “Delete Forever” button to permanently delete the emails.

#3: Using Google One Storage Manager

One storage manager is provided by Google to manage the storage of Gmail, Google Photos, and Google Drive.

  1. Open the Google One app or website.
  2. Go to ‘Storage’ and click on ‘Clean Up Account Storage’.
  3. Choose the files you want to delete and click the Trash icon to delete them.
  4. Confirm the deletion to solve “Gmail running out of space”.

#4: Migrate Email from Gmail to Another Gmail 

You can move your emails from one to another account, which helps to fix the “Gmail almost out of storage space” issue. Here are the complete manual steps:

  1. Login to your Gmail account and go to the Settings.
  2. Select Forwarding and IMAP/POP .

    Gmail Running Out of Space

  3. Enable POP for All Mail option and save changes.

    POP for All Mail

  4. After that, check the Keep Gmail’s Copy in the Inbox.

    Keep Gmail’s Copy in the Inbox

  5. Go to Account and Import and click on Add a Mail Account.

    Account and Import

  6. Put the login details including the email address and password of the new account.

    login details

  7. Check the Yes, I Want to be able to send mail as [email protected] >> Next

    Gmail running out of space

  8. Click on the Send Verification

    Send Verification

  9. Lastly, enter the verification code to verify your account, and lastly, click on Verify.

    verification code

These methods come with limitations, such as that cleaning mail in bulk might delete important emails from the inbox accidentally, and one storage has limited storage of 15 GB. Also, there is no advanced filter available to remove specific emails. This will not solve the issue of “Gmail running out of space”, and it is also difficult to take a backup of the deleted mail.

So, it is better to have a backup of your Google account and then you can remove the complete data for more storage space.

#5: Download All Gmail Emails to Computer

As we all know Google Takeout is a service to save Gmail emails to hard drive and other Google Mail data locally developed by Google. After downloading the data, users can remove emails from Gmail for more storage space.

  1. Firstly, open your Google Takeout service.
  2. Hit on the Deselect All option.

    Gmail Running Out of Space

  3. Check the box of needed data and click on the Next icon.

    needed data

  4. Choose the Delivery Method to save data.

    Delivery Method

  5. Select File Type & Size as needed.

    File Type

  6. Lastly, click the Create Export button.

    Create Export

  7. And your process will start.

Due to the lengthy and time-consuming process, users rarely prefer this method to resolve the “Gmail running out of space” issue by backing up data safely. To resolve these limitations, users can use an automated Gmail Backup Tool to help with the storage issue.

This is an advanced solution, as it takes a backup of the entire Gmail account with 30+ formats that show accuracy and security results. It saves Gmail to a PC, desktop, or USB. It provides batch mode for taking backups from multiple accounts and transferring emails from one account to another in bulk with a support system for both Windows OS and macOS.

Steps to Fix “Gmail Running Out of Space”

  • Step 1: Install and run the professional software.
  • Step 2: Enter your login details for your Gmail account.
  • Step 3: Select the format from Select Saving.
  • Step 4: Choose the location to save the backup files.
  • Step 5: Click Backup and wait for the process to complete.


Gmail is a crucial tool for professional communication, but its storage can quickly fill up due to large files and attachments. By following the methods that we mentioned in this article, you can easily fix “Gmail running out of space” issue. You can take a backup of your entire Gmail account’s emails by using the above-mentioned automated solution. That will help you to fix the Gmail almost out-of-storage space issue and ensure your Gmail account runs smoothly.