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How Can I Export Gmail emails to Computer? (2026 Guide)
Summary: You can export Gmail emails to computer using 4 methods like you can export Gmail emails by Gmail built-in print option, Gmail built-in download feature, through Takeout and dedicated software. Manual Gmail methods have limitations for bulk exporting. Print & Download message work one email at a time, while Google Takeout can export emails in bulk but gives limited control over export process whereas dedicated backup tool can export Gmail emails in bulk at once easily.
If you are also facing issues with Gmail email storage and want to export Gmail emails to Computer, then you are on the right page. As emails play a very crucial role in our life, Gmail is used widely. But many users are regularly struggling with limited storage of Gmail. Gmail email client provides 15 GB of free storage to every user. However, you still many times run out of space. And then you have to purchase more storage or you need to switch to other storage space.
Here in this article, you will get to know how to get rid of this issue. But first let us talk about all the possible reasons to Download All Gmail Emails to Computer. To understand the process completely you need to stick till the end of this article and understand all the steps carefully. So, let’s get started.
What are the Reasons to Export Gmail Emails to Computer?
- Save for Future Use: You can easily migrate Gmail emails to your computer/local storage. If you download Google emails to computer it can benefit you in the future if your email data gets accidentally deleted.
- Empty Gmail Space: When your Gmail storage space is full due to its limited storage space, you need to start deleting your email data. You face challenges, you have to delete many important and old things in order to receive and send new emails and attachments eventually. So, if you save multiple emails from Gmail it will help you to save all your old and important data effectively.
- For Offline View: Once you Download All Gmail Emails to Computer in bulk, you can easily access them without any Internet connection. They can be easily accessed offline.
- Access on Multiple Devices: Once you export Gmail emails offline, you can easily use those downloaded emails on any device. You can save multiple emails from Gmail without repeatedly logging into your account again and again.
Now that you know the reason to export Gmail emails to the computer, it is time that you know how you can save multiple emails from Gmail to computer. Below are some methods that can be very useful for you to complete this task
Prerequisites to Export Gmail Emails to PC
Before exporting Gmail emails to computer, make sure you have the following:
- Good Internet Connection: Users should have stable internet connection to access Gmail, Google Takeout or authenticate with any backup software.
- Web Browser: For manual methods & Google Takeout process, users should use supported web browser like Chrome, Edge, Firefox or Safari.
- Active Gmail Account: Users need valid login credentials for Gmail account from which you want to export emails.
- Need Storage Space: Make sure that system has enough free storage to save exported Gmail emails, attachments, PDFs, MBOX files or other selected formats.
How to Export Gmail Emails to PC Manually?
You can Download All Gmail Emails to Computer in bulk by using the printing method. It is an in-built method, through Google Takeout methods. We are going to talk about some manual methods as well as an expert’s solution which allow you to save your emails locally on your computer. Follow these methods the methods are mentioned below in detail one by one below:
Method 1: Print Gmail Emails
- Login to your Gmail account.
- Open your required email.
- Click on the Print button from the top.
- A new window will appear on the screen.
- Choose Save as PDF as the destination.
- Hit on the Print button.
- Select the location as per your choice and choose the Save icon to download all emails from Gmail in bulk.
Note: This method can save all emails from Gmail but only one by one. You will need to follow this method multiple times to download each and every email. It does not let you save multiple emails from Gmail to your computer.
Method 2: Save Emails to PC using Built-In Feature
- Open the needed email in Gmail.
- Click on the More >> Download Message option.
- Your email will be saved in Download folders in EML format.
Note: This method too does not support bulk export of your Gmail emails. You need to repeat this method one by one for downloading every email. Additionally, you need to install any EML format supporter email client on your system such as Outlook, Thunderbird, etc.
Method 3: Download All Emails from Gmail Through Takeout
To migrate Gmail emails in bulk to the computer using the Google Takeout method is simple by following the steps. This method will save your complete data in ZIP format, which you have to first unzip and then .mbox file will show up. MBOX file can be opened in multiple email clients or you can use Free MBOX Viewer for it.
- Open the Google Takeout.
- Click on the Deselect All and choose required data.
- Select the Delivery Method, where you want to save data.
- After that, select Frequency and File Type & Size.
- Lastly, hit on the Create Export option to start the process.
Drawbacks of All Manual Methods
- Users can’t download multiple emails at once.
- Also, they have to repeat the same process again and again for each message.
- These methods will not save emails with attachments.
- Time need to prepare Google Takeout export can vary depending on amount of data & selected export options.
- You can’t download emails from multiple Gmail accounts simultaneously with a basic solution.
- Google Takeout can export 50GB of data per day, even with TGZ format.
Export Gmail emails to Computer in Bulk Using Expert’s Solution
To save multiple emails from Gmail, there are several solutions but you must choose a solution that allows you to save your email data as per your preferences. It must offer the facility to save multiple emails at one time within very less time and many more.
RecoveryTools Gmail Backup Tool is a kind of expert solution that you can rely on. It allows you to download Gmail emails to computer in bulk and is less time-consuming. You can easily save emails with all data attributes with this tool effectively. This mentioned utility has been properly developed by RecoveryTools Team experts after receiving multiple numbers of problems faced by the users.
The tool is customized to easily download all Gmail emails, addressing the queries and needs of users effectively. When the software saves multiple emails, that time, it also maintains the complete consistency of the data throughout the process. Also, a demo edition of the software is available that lets users access all prime functionality of this toolkit, and users can easily download first 25 email messages from each folder for free in the trial edition.
How to Export Gmail Emails to computer in bulk with Attachments?
- Firstly, download software to migrate Gmail emails and login with your Gmail credentials.
- Secondly, select required folders and subfolders to start procedure.
- Now, Select PDF from select saving option and destination path as per your saving preference.
- Lastly, click on Backup button to start the saving procedure.
What Makes Expert Solution So Demanding?
Here are some amazing features of dedicated backup tool:
- Selective Backup: You can easily backup Gmail emails to computer by applying some filters to selectively backup your Gmail email data. You can export your emails selectively according to Date range, from, to, subject, sent, export email body content and attachments.
- Advanced Saving Option: You can save your Gmail email data accordingly. You can easily extract email address, extract email attachments, delete email attachments, extract phone numbers and also extract redirect links according to your needs.
- Google OAuth Authentication: This tool holds the ability to protect your file’s originality. This feature doesn’t let your any email deleted during the whole procedure.
- Dual Advanced Modes: You get to export your Gmail emails with two advanced modes. ‘Use Batch Mode’ where you can upload a CSV file with multiple emails and their credentials in order to export multiple Gmail email data. And another one is ‘Proxy Mode’ where you have to enter the details to the server.
- Multiple Languages: This tool allows you to use itself with several different languages. You can select your preferred language from English, French, Swedish, German, Spanish, Norwegian, Finnish, and Italian.
FAQs
Q 1: Can you download all email addresses from Gmail?
Ans: As we know email addresses are associated with contacts, so you can export them from Google Contacts.
Q 2: I downloaded data through Takeout, but received a zipped file instead of a .mbox file. What should I do next?
Ans: Yes, after downloading all Gmail emails to the computer through Takeout, your data will be saved in .zip format, which you have to unzip by clicking on it and choosing the Extract Folder option.
Q 3: Can I save multiple emails at once using manual methods?
Ans: No, manual methods don’t provide bulk options, So, you can perform it with a professional solution.
Final Words:
In conclusion to this article, we discuss how to export Gmail emails in bulk to your computer or PC for offline viewing. Moreover, we discussed multiple other solutions, according to our opinion, it is better to save multiple Gmail emails to a computer or PC directly without putting in much time and effort. You can choose any of the method to save all emails from Gmail to computer as per your migration needs.
