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How to Migrate G Suite / Google Workspace to Gmail Account?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On October 5th, 2023
Reading Time 7 Min Read

Are you facing problems while trying to migrate G Suite to Gmail account? If yes, then do not worry. I will explain to you how to migrate from Google Workspace to Gmail account with the entire data successfully. Quickly migrate your organization’s G Suite emails, attachments, labels, folders, etc. to your personal Gmail account.

As we all know that both Google Workspace and Gmail are part of Google. And mostly large companies and organizations used G Suite to manage their professional data in a good manner.

But most of the time, situations occur, when users want to migrate Google Workspace to Gmail account directly. However, they don’t know the right method, don’t worry here we will show you complete information with step by step guide to migrate G Suite to Gmail account.

My main point here is that I want to migrate all my 5 years old emails from a G Suite account to a standard Gmail account.I searched for many forums to find the solution & I got one i.e., IMAPSIZE. This software can migrate G Suite to Gmail account through the IMAP option but faced a major issue. It will only export a few emails and after that, there is no response.

Maybe I used the wrong application or it may be possible that there are some much easier solutions available to migrate G Suite to Gmail account.

Reasons to Migrate from Google Workspace to Gmail Account

Here are some reasons mentioned why users choose Gmail over a G Suite account.

  • Saving Money: Switching from Google Workspace to a regular Gmail account can save you money because Gmail is usually free.
  • Less Complicated: Gmail is simpler to use and manage compared to Google Workspace, which is more for businesses.
  • Easier Tools: Google Workspace has many tools you might not need. Gmail gives you only the basic tools for email.
  • More Choices: With Gmail, you can pick any email address you like. Google Workspace is tied to a specific domain (like a company name).
  • Personal Use: If you used Google Workspace for work and now just want to use it for personal things, switching to Gmail makes sense.
  • One Account for All: If you’re using other Google things with a regular Gmail account, it’s easier to have everything in one place.
  • You’re in Charge: Your personal Gmail account is completely yours, while Google Workspace might be managed by a company or group.

Best Solution to Migrate G Suite to Gmail Account Directly

Manually Google Workspace to Gmail migration can be a tedious task. So here we are going to use the automatic solution. You can do it with the help RecoveryTools G Suite Migration Tool. This application is the preferred choice for most companies & organizations to migrate Google Workspace mailboxes to Gmail accounts.

Moreover, this mentioned application also supports other multiple formats such as G Suite to Zoho Mail, G Suite to Exchange Server, G Suite to MDaemon, and multiple others.

The process to migrate G Suite to Gmail becomes very easy & simple using the mentioned tool. Users just need to enter the login credentials of their account for both the source as well as the destination path.

The utility will provide users with multiple flexible migration options. Using this toolkit, one can successfully migrate G Suite data to a Gmail account with complete details.

  • Embedded Attachments: The application supports the migration of emails with both types of attachment files i.e., Normal & Embedded Attachment Files. It does not matter whether your attached files are Documents, Text Files, Images, or Zip archives, the software will migrate G Suite to Gmail with attachments.
  • Attachment to Files: Sometimes, a user received emails that contain the attached files as a link to Google Drive. In this case, the G Suite to Gmail Migration tool successfully migrates such attachment files & drive links.
  • Folders: It successfully migrates G Suite folders & nested subfolders to Gmail labels & sub-labels.

Steps to Migrate Google Workspace to Gmail

  • Step 1: Download and launch the software.
  • Step 2: Enter the login details of your G Suite account.
  • Step 3: Check the required folders and subfolders.
  • Step 4: Click on the Select Saving Option and choose Gmail.
  • Step 5: Put the Gmail login details and hit the Login icon.
  • Step 6: G Suite to Gmail migration will start.

Advanced Features of Google Workspace to Gmail Migration Tool

  • The software comes with Use Batch Mode, which allows users to migrate G Suite to Gmail account in bulk at once without limitations.
  • After uploading data automatically, all the folders and subfolders will appear on the panel, so users can check and uncheck the required data as per their choice.
  • Advanced Filter Option allows users to migrate specific emails via Dare Range, To, From, Subject, etc. Also, users can export the Sent folder according to their choice.
  • The Change Language option allows users to map folders into different kinds of languages including English, French, German, Spanish, Dutch, Finnish, Norwegian, etc.
  • The Google Workspace to Gmail migration tool can easily migrate emails from all folders including Inbox, Sent, Draft, Spam, Trash, and other created labels.
  • This tool maintains the original folder hierarchy and email components including Bcc, Cc, To, From, Subject, Formatting, Date, Images, Signature, Font, Colour, etc.

Working Steps to Migrate G Suite to Gmail Account

Important Note: Before using the software, you have to enable IMAP access and make an app password to configure your G Suite and Gmail account into the software. follow the mentioned steps in both Google Workspace and Gmail accounts.

app paasword

  1. Launch the software & enter the login credentials of your G Suite account. After that click on Login.

    tool to Migrate G Suite to Gmail

  2. Enable the advanced modes according to your needs such as Use Batch Mode and Use Proxy.

    Enable the advanced modes

  3. Now, the software will list all the Google Workspace Mailbox Folders in its panel. Choose all or only the required items here.

    required items

  4. In the next section, the utility will provide 30+ saving options. Choose the Gmail option from here.


  5. Apply the advanced filter option to migrate specific emails by clicking on the Filter Options tab.

    filter option

  6. Enter the login details of your Gmail account including your email address and generated app password.

    login details of your Gmail

  7. Lastly, hit the Backup button to migrate from Google Workspace to Gmail account.

     migrate from Google Workspace to Gmail

After successful G Suite to Gmail migration, a confirmation message will appear, and hit the OK button and verify the data.

This is one of the best solutions available at present time to migrate G Suite to Gmail accounts. You do not need advanced technical knowledge to use the software. All the working functions are available in its interface.

Final Words:

Hence, the entire process to migrate G Suite to Gmail account. Also, we discussed both steps: first, users need to generate an App password, and second, users need to use the tool to migrate from Google Workspace to Gmail accounts. Moreover, the guide mentioned above is so much simple and easy to use that allows users to work according to their needs and requirements. And, it does not even require any kind of extra installation to start the process.