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How to Import Lotus Notes to Outlook 2019, 2016, 2013, 2010?

Karen Chard ~ Modified: 02-06-2022 ~ Lotus Notes ~ 6 Minutes Reading

Importing data items from Lotus Notes to Outlook is a little problematic due to a lack of effective methods. In fact, most email conversion scenarios are laced with such problems.

In this case, Lotus Notes, which went on to become IBM Notes and now is called HCL Notes, uses an NSF file to store its data. It has the functionality to export its data items in NSF and CSV format.

Microsoft Outlook, on the other hand, stores data primarily in OST and PST files. It has the in-built option to import data items from CSV and PST file formats.

So, the user has to find a way to export all Lotus Notes emails into PST or CSV format in order to import Lotus Notes to Outlook. After all, it is clear that MS Outlook has import functionality for these email formats.

Content Structure:

2 Simple Methods to Import Lotus Notes to Outlook

Free Manual Method

#1 Export CSV File from Lotus Notes

#2 Import CSV File into MS Outlook

Any Problems One Might Face?

Method to Convert Lotus Notes to Outlook PST

#1 Export Lotus Notes to PST

#2 Import PST File into MS Outlook

Final Thoughts

Note: Lotus Notes, IBM Notes, and HCL Notes are one and the same. It is just that Lotus Notes was rebranded as IBM Notes when IBM acquired the client-server email application in 1995. Going forward to 2019, HCL acquired IBM Notes and rebranded it as HCL Notes. So, do not confuse yourself with the names. Focus on the application versions.

 2 Simple Methods to Import Lotus Notes to Outlook

Since the user must convert Lotus Notes to PST or CSV, we are going to introduce one method each for the two file formats. Because HCL Notes support exporting to CSV format, and MS Outlook has the import functionality for it, the first method is completely free and manual. The second method, on other hand, focuses on converting Lotus Notes to Outlook PST and later importing the PST file to Outlook.

Free Manual Method

The free manual method uses CSV format as a transfer medium between the two email clients. But keep in mind that it only deals with email messages. Other mailbox items like contacts and calendars are to be transferred from IBM Notes to Outlook separately.

#1 Export CSV File from Lotus Notes

To export Lotus Notes mailbox emails, follow these steps:

  1. Run Lotus/IBM/HCL Notes application.
  2. Create a view that displays all the fields as you want them.
  3. Click on the File menu bar.
  4. Select Export.
  5. In the window that appears, choose Comma Separated Value (Structured data) in the Save as type.
  6. Choose other desired options and click the OK button to export Lotus Notes database to CSV file.
  7. If the exported file has no extension, rename and add a .csv extension to the file.

#2 Import CSV File into MS Outlook

To import Lotus Notes mailbox emails to Outlook, follow these steps:

  1. Launch MS Outlook application.
  2. Click on the File menu bar.
  3. Select Open & Export | Import/Export.
  4. Choose Import from another program or file and click Next.
  5. Choose Comma Separated Values and click Next.
  6. Select the Browse button and add the Lotus Notes CSV file in the window that appears.
  7. Select the Outlook folder in which the Lotus Notes data will reside.
  8. Proceed and click the Finish button to end the process.

Any Problems One Might Face?

  • This export step may fail if any of the text fields contain a comma or a tab. So, keep clean data there.
  • CSV is meant to store contacts, structures, and tabular data like an address book. It is not meant for storing emails in Outlook. So, the import step MIGHT result in incomplete/different email properties.
  • It is only helpful for small-scale migration. The sheer amount of work when dealing with a large database is too much to handle.

So, make sure to use this method for importing a small database from IBM Lotus Notes to Outlook as a trial. Go with bulk transfer only if you find the result satisfying.

Method to Convert Lotus Notes to Outlook PST

Here, Lotus Notes migration tool is the premium tool to convert Lotus Notes to PST for Outlook 2019, 2016, 2013, 2010, 2007 & 2003. It allows transferring Lotus Notes emails, contacts, and calendars to Microsoft Outlook, which the manual methods fail to do. It has been tested to work with Lotus Notes 6.0, 6.5, 7.0, 7.5, 8.0, 8.5, 9.0.

download button buy button

The free version of the software allows the users to convert 25 items per folder from NSF to PST File. It is enough to consolidate one’s belief in the tool’s working.

#1 Export Lotus Notes to PST

Follow these steps to import HCL Notes to Outlook 2019, 2016, 2013, etc:

  • Launch Lotus Notes to Outlook converter and click on Add Files

Launch Lotus Notes to Outlook converter

  • Select the Lotus Notes NSF file and click on the Open button to add it to the software.

Select the Lotus Notes NSF file

  • The software will preview all the mailbox items on its interface.

preview all the Lotus Notes mailbox items

  • Click on the Convert button and select PST in the window that appears.

Click on the Convert button

  • Apply advance settings as per requirements in the Filter Options tab.

Apply advance settings

  • Select the destination path and click on Next to start Lotus Notes to Outlook PST conversion.

start Lotus Notes to Outlook PST conversion

  • Click OK on the successful conversion window that appears.

successful conversion

Note: This software also allows users to migrate Lotus Notes to Outlook.com, if required.

#2 Import PST File into MS Outlook

Now, you have the PST file containing all Lotus Notes mailbox data and it is time to import it in Outlook.

  • In Outlook, go to File | Open & Export | Import/Export.

choose import/export

  • In the window that appears, select Import from another program or file, then click Next.

import from another program option

  • Thereafter, select the Outlook data file (.pst) option, then click Next.

outlook data file option

  • In the Import Outlook data file window, browse and select the PST file obtained using the Lotus Notes NSF Converter.

browse the pst file

  • Then, click Next.

click the next button

  • In the window that appears, select the Outlook folder to import the data into and click the Finish button.

click the finish button

Final Thoughts

After reading the article, it is safe to say that Lotus Notes to Outlook conversion has never been this easy. Regardless of the reasons that led to organizations switching to Microsoft, file conversion is an inevitable task. Thankfully, by converting the file into PST, the users can easily import Lotus Notes to Outlook along with emails, contacts, and calendars, as required. The resultant PST file is of Unicode type and is easily importable in Outlook 2019, 2016, 2013, 2010, 2007 & 2003.

Also Read:

Convert Lotus Notes to EML

Export Lotus Notes to MSG

Open Lotus Notes Archive Files