Home » Blog » Exchange Server » How to Export Exchange Mailbox to PST? Complete Guide

How to Export Exchange Mailbox to PST? Complete Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On April 1st, 2024
Reading Time 9 Min Read

Overview: In this write-up, you are focusing to export Exchange mailbox to PST, so there is a better method for extracting Exchange Server emails to well-known Email Client applications. In this post, we are going to talk about how to convert Exchange mailbox to PST format.

By the way, you can also use the solution for exporting Exchange Hosted & On-Premises Mailbox to many formats. So, stay with us.

Email and calendars play a very important role in managing the business. Whereas email is used for communication between employees, customers, managers, etc.

Calendars help determine an upcoming day for meetings and events. Also, sometimes Exchange Server needs to move all email and calendar entries from a mailbox to a PST file.

Microsoft Outlook is the biggest platform for desktop-based and enterprise-based email Clients. Whereas Microsoft many offline and online platforms support PST files to access offline data such as Outlook.com, Office 365, Outlook desktop program, and many more.

To figure out how to export Exchange mailbox to PST file, then, at that point, this blog will describe all the steps to take a backup of Your Exchanger Server Mailbox to PST format.

Exchange Server mailboxes are responsible for storing information like emails, contacts, events, etc. With the help of the Exchange webmail server, this information can be received and modified on the server.

Sometimes data migration is required to enable offline access and in cases where data in Exchange is corrupted due to malware attack or system failure, data transfer to another platform may help recover or Backup Exchange Mailboxes.

However, before we give you our recommended solution, how about we discover a few clients’ questions on the web world to convert Exchange mailbox to PST?

Why Need to Backup Exchange Mailbox to PST?

“I want to move my Exchange mailbox to the Outlook platform. I have searched for enough solutions but every time I open a discussion, people come out with their promotional offers and I never get what I asked for.

So, here I would like to ask a similar question how can I export Exchange mailbox to PST. Expecting some genuine replies from the experts. Promotional companies, please no more offers. – Katy Shawn, California

Exchange Online Server access with Internet availability, so it tends to be gotten to from any area in the product with the World Wide Web. In any case, there are loads of issues when you can’t get to your mailbox.

For example, the absence of a web network, an Exchange Server down for support, a limitation of access to Mailbox by another area, a Limitation of Time to get to, and a Limited client. Some of the limitations are explained to export Exchange mailbox to PST:

  • Mailbox Storage Limits: – The Microsoft Exchange Online account storage size depends on the membership plan. In either case, the Exchange Online overseer can segregate the client’s mailbox into an optional size and capacity limit. This is the fundamental motivation for the customer to export Exchange mailbox to PST file before filling out the account.
  • Address Book and Contacts Limits: – The greatest number of address records can be appointed to a solitary Exchange Server Online 2013 address book is 20 locations.
  • Mailbox Folder Limits: – A stand-alone Exchange Online record has some mailbox envelope restrictions. Assuming you’re getting away with a huge effort, at that point, you want to set a range of numbers for each customer mailbox envelope.

Steps to Export Exchange Mailbox to PST

  • Step 1: Run the software on your PC.
  • Step 2: Enter Exchange account details.
  • Step 3: Choose the needed Exchange folders.
  • Step 4: Select the PST as a saving option.
  • Step 5: Browse the path and apply filters.
  • Step 6: Next button to export Exchange to PST File.

Expert Tool to Export Exchange Mailbox to PST Format

There may be many free methods or some manual Exchange commands that help Exchange Server users export mailbox data. But one cannot rely on these manual tricks, as they require very high technical knowledge.

And, the conversion process through PowerShell commands should not be breakable at any cost. It may be possible that a user may lose his mailbox data permanently in the form of a PST file because of this. Now it has become very important for the users to find an easy-to-use and simple Exchange to PST export tool.

A user can export Exchange mailbox to PST file with the help of a professional toolkit. One such advanced application is RecoveryTools Exchange Server Migrator. This Exchange to PST Export Tool is the user’s choice for exporting mailboxes in PST file format from online Exchange webmail and local or On-Premises Exchange servers.

This software is very secure and it allows to export of mail with attachments, contacts, calendars, notes, and other mailbox data from Exchange mailbox to Outlook PST file format.

Download the Solution on your Computer Now:

How to Export Mailbox from Exchange Server to PST Format?

The working of this amazing software is very easy & simplified. A user never needed to have any high-level technical knowledge or PowerShell Commands to do this task. Export Exchange Mailbox to PST file Without Outlook just by following these simple steps.

  1. Install and run Exchange to PST Export Tool & then choose the Exchange Server option from the Email Source list.

    Exchange Server

  2. The software will ask the users to Enter Email Account Credentials. Domain/User name, Password, or Server Name. Users can also choose the I am Admin option to log in using the Exchange Server Admin account. The software enables the users to map mailbox folders of multiple users manually or automatically as per requirements.

    Account Credentials

  3. The software will instantly start analyzing & fetching all the mailbox folders from the Exchange Server Webmail account in its panel.


  4. Select the required mailbox folder for the conversion & then choose the PST option from the 30+ Select Saving option list.

    required mailbox

  5. Set up Exchange to PST Export options in the application panel like Change Language as Dutch, French, German, Spanish, or Swedish.

    Change Language

  6. You can also change the default destination location from Desktop to any of the user’s desired locations.


  7. Users can also apply Advanced Filters Settings to export Exchange mailbox to PST selectively. Users can distinguish mailbox folders based on Date Range, From, To, or Subject of the email or message.

    Advanced Filters

  8. Once you complete the whole setup you only need to click on the Backup button which will instantly initialize the conversion process.

    export Exchange mailbox to PST process

  9. As the conversion process finished successfully & hence click on the OK button to Exit.

    process finished

  10. The software will create a Saving Log report which will include all the information regarding the export Exchange mailbox to PST process.

Access the resultant Outlook PST file as the software will directly open the destination folder.

Top Benefits of Exchange Mailbox to PST Export Tool

This Exchange Server to PST Converter software proves to be very beneficial among the users in terms of its speed & accuracy of the resultant mailbox items. Some major features of this software are listed below:

  • This Exchange to PST Converter software enables the users to export Exchange mailbox to PST format. The software will create a UNICODE PST file supported easily in all the latest versions of Microsoft Outlook i.e. Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003, Outlook 2002, etc.
  • The software provides a direct option to export Exchange mailbox to PST file format. The user only needed to provide the account login credentials of the source Exchange account i.e. Username/Domain Name, Password, & Server Name.
  • The software also enables the users to log in using Exchange Server Admin It will help them to log in to take a local copy of multiple Exchange users to PST file format into a Hard drive in the user’s desired format.
  • The Exchange to PST Converter software also enables the users to export Exchange mailbox to PST in various popular languages. One can easily change mailbox languages from Exchange Server to PST file format i.e., Dutch, French, German, Spanish, or Swedish languages which are popular over the globe.
  • This software maintains the on-disk System Folder Hierarchy of Exchange Server Webmail accounts during the mailbox migration. It will preserve all the email properties of Exchange mailbox items like To, Cc, Bcc, Subject, Date, Message Content, Emails, Contacts, Calendars, Tasks, Notes, etc.
  • Users can also export selective Exchange Server mailbox items with the help of Applying Advanced Filters Settings. These filters can be easily applied based on the Date Range, To, From, and Subject of the emails or messages.

Frequently Asked Questions

  • How do I export emails from Microsoft Exchange?

    You can connect the Exchange server with Outlook and can export your Exchange server data through the Import/Export feature.

  • How do I create a PST file?

    You can easily create PST files in an Outlook account through the Import/Export tool. Follow the given steps:

    1. Open your Outlook account.
    2. Choose File >> Open & Export >> Import/Export.
    3. Select the Export to a File >> Outlook Data File (.pst).
    4. Select the folders to export.
    5. Browse the location and apply filters.
    6. At last, click on the Finish button.
  • Does this tool support maintaining email header components?

    Yes, our tool retains all email components from the email body and header, while exporting the Exchange mailbox to PST format.


In the above article, we get to know about how to export Exchange mailbox to PST files without Outlook installation or PowerShell Commands. It enables the users to export Exchange mailbox items into PST file format instantly & quickly. Free Download Exchange to PST Converter tool which will convert only the first 25 emails from each folder to Outlook PST file. To remove this limitation a user only needed to activate the software just by purchasing the proper license from our Official Buy Page.