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How to Export Mailbox from Exchange to PST File ?

Karen Chard ~ Modified: 25-03-2023 ~ Exchange Server ~ 8 Minutes Reading


Overview: In the event that you are focusing on Exchange Server mailbox backup, so there is a better method for extracting Exchange Server emails to well-known Email Client applications. In this post, we are going to talk about how to export Exchange Mailbox to PST format. By the way, you can also use the solution for exporting Exchange Hosted & On-Premises Mailbox to many formats. So, stay with us.

Email and calendars play a very important role in managing the business. Whereas email is used for communication between employees, customers, managers, etc. Calendars are helpful in determining an upcoming day for meetings and events. As well as sometimes Exchange Server needs to move all email and calendar entries from a mailbox to PST file.

Microsoft Outlook is the biggest platform for desktop-based and enterprise-based email Clients. Whereas Microsoft many offline and online platforms support PST files to access offline data such as Outlook.com, Office 365, Outlook desktop program, and many more. To figure out how to export Exchange mailbox to PST file, then, at that point, this blog will describe all steps to take backup of Your Exchanger Server Mailbox to PST format.

Exchange Server mailboxes are responsible for storing information like emails, contacts, and events, etc. With the help of the Exchange webmail server, this information can be received and modified on the server. Sometimes data migration is required to enable offline access and in cases where data in Exchange is corrupted due to malware attack or system failure, data transfer to another platform may help recover or Backup Exchange Mailboxes.

However, before we give you our recommended solution, how about we discover a few client’s questions on the web world.

Why Need to Export Exchange Mailbox to PST File

I want to move my Exchange mailbox to Outlook platform. I have searched for enough solutions but every time I open a discussion, people come out with their promotional offers and I never get what I asked for.

So, here I would like to ask a similar question like how can I take multiple mailboxes from my Exchange 2010 to Outlook environment. Expecting some genuine replies from the experts. Promotional companies, please no more offer.”

– Katy Shawn, California

Exchange Online Server access with Internet availability, so it tends to be gotten to from any area in the product with the World Wide Web. In any case, there are loads of issues when you can’t get to your mailbox, for example, absence of web network, Exchange Server down for support, Limitation of access Mailbox by another area, Limitation of Time to get to, and a Limited client. Some of the limitations are explained:

Mailbox Storage Limits: – The Microsoft Exchange Online account storage size depends on the membership plan. In either case, the Exchange Online overseer can segregate the client’s mailbox into an optional size and capacity limit. This is the fundamental motivation for the customer to export Exchange Online to a PST file before filling out the account.

Address Book and Contacts Limits: – The greatest number of address records can be appointed to a solitary Exchange Server Online 2013 address book is 20 locations in particular.

Mailbox Folder Limits: – A stand-alone Exchange Online record has some mailbox envelope restrictions. Assuming you’re getting away with a huge effort, at that point, you really want to set a range of numbers for each customer mailbox envelope.

Recommended Solution By Experts: Exchange to PST Export Tool

There may be many free methods or some manual Exchange commands that help Exchange Server users to export mailbox data. But one cannot rely on these manual tricks, as they require very high technical knowledge, and also the conversion process through PowerShell commands should not be breakable at any cost. It may be possible that a user may face losing his mailbox data permanently in the form of a PST file as a result of this. Now it has become very important for the users to find an easy-to-use and simple Exchange to PST export tool.

A user can export Exchange Server mailbox to PST file with the help of a professional toolkit. One such advanced application is RecoveryTools Exchange Server Migrator Software. This Exchange to PST Export Tool is the user’s choice for exporting mailboxes in PST file format from online Exchange webmail & Local or On-Premises Exchange servers. This software is very secure and it allows to export mail with attachments, contacts, calendar, notes, and other mailbox data from Exchange mailbox to Outlook PST file format.

Download the Solution on your Computer Now:

Download for Windows Download for Mac

Steps to Export Exchange Mailbox to PST File

  1. Launch the software on your machine.
  2. Select Exchange Version & Enter Details.
  3. Choose Exchange Mailbox folders from the list.
  4. Select PST file in the list of saving options.
  5. Start the process to export Exchange to PST File.

How to Export Mailbox from Exchange Server to PST Format ?

The working of this amazing software is very easy & simplified. A user never needed to have any high-level technical knowledge or PowerShell Commands to do this task. Export Exchange Mailbox to PST file Without Outlook just by following these simple steps.

Install & Run Exchange to PST Export Tool & then choose Exchange Server option from the Email Source list.


The software will ask the users to Enter Email Account Credentials. Domain/User name, Password or Server Name. Users can also choose the I am Admin option to login using the Exchange Server Admin account. The software enables the users to manually or automatically map mailbox folders of multiple users as per requirements.


The software will instantly start analyzing & fetching of all the mailbox folders from Exchange Server Webmail account in its panel.


Select the required mailbox folder for the conversion & then choose the PST option from the 30+ Select Saving option list.


Setup Exchange to PST Export options in the application panel like Change Language as Dutch, French, German, Spanish, or Swedish.


You can also change the default destination location from Desktop to any of the user’s desired location.


Users can also apply Advanced Filters Settings for Selective Backup of mailbox items. Users can distinguish mailbox folders on the basis of Date Range, From, To, or Subject of the email or message.


Once you completed the whole setup one only needed to click on the Backup button which will instantly initialize the conversion process.


As the conversion process finished successfully & hence click on the OK button to Exit.


The software will create a SavingLog report which will include all the information regarding the Exchange mailbox to PST  export process.

Access the resultant Outlook PST file as the software will directly open the destination folder.

Top Benefits of Exchange Mailbox to PST Export Tool

This Exchange Server to PST Converter software proves to be very beneficial among the users in terms of its speed & accuracy of the resultant mailbox items. Some major features of this software are listed below:

  • This Exchange to PST Converter software enables the users to transfer of Exchange Server into PST file format. The software will create a UNICODE PST file supported easily in all latest versions of Microsoft Outlook i.e. Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007, Outlook 2003, Outlook 2002, etc.
  • The software provides a direct option to transfer Exchange mailbox items into Outlook PST file format. The user only needed to provide the account login credentials of the source Exchange account i.e. Username/Domain Name, Password, & Server Name.
  • The software also enables the users to log in using Exchange Server Admin It will help them to take a login to take a local copy of multiple Exchange users to PST file format into Hard drive at user desired format.
  • The Exchange to PST Converter software also enables the users to export Exchange mailbox files to PST as various popular languages. One can easily change mailbox languages from Exchange Server as PST file format i.e. Dutch, French, German, Spanish, or Swedish languages which are popular over the globe.
  • This software maintains the on-disk System Folder Hierarchy of Exchange Server Webmail accounts during the mailbox migration. It will preserve all the email properties of Exchange mailbox items like To, Cc, Bcc, Subject, Date, Message Content, Emails, Contacts, Calendars, Tasks, Notes, etc.
  • Users can also export selective Exchange Server mailbox items with the help of Applying Advanced Filters Settings. These filters can be easily applied on the basis of Date Range, To, From, Subject of the emails or messages.

How to Move Emails & Calendars from Exchange to PST File ?

In the above video tutorial, we get to know about how can a user import Exchange to PST file.


In the above article, we get to know about how to transfer Exchange Server mailbox items into PST files without Outlook installation or PowerShell Commands. It enables the users to export Exchange mailbox items into PST file format instantly & quickly. Free Download Exchange to PST Converter tool which will convert only the first 25 emails from each folder to Outlook PST file. To remove this limitation a user only needed to activate the software just by purchasing the proper license from our Official Buy Page.

Also Read: Migrate Exchange Emails to MBOX