Home » Blog » How To » How to Migrate Zoho Mail to Office 365? Complete Guide

How to Migrate Zoho Mail to Office 365? Complete Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On December 18th, 2023
Reading Time 7 Min Read

Are you one of those who are looking for a solution to migrate Zoho Mail to Office 365? Want to know how to perform Zoho Mail to Office 365 migration? If you are also one of those users, then stay with us till the end and the complete solution for your query.

Well, Zoho Mail is an email service provided by Zoho Corporation. It is a secure and reliable business email solution for your organization. It provides desktop-based clients as well as cloud email servers. You can access its service online as well as through the app.

On the other hand, Office 365 is an online office suite developed by Microsoft Corporation. It not only offers office apps but also offers a webmail service, Skype, and other services. Due to the popularity of Microsoft 365, there are lots of users who want to migrate Zoho Mail to Office 365.

“We have a Zoho Premium account for Organization Communications. Recently we got an Office 365 subscription plan. Therefore, we are looking for a solution for Zoho Mail to Office 365 migration. If you have any solutions that can help me to migrate the entire data instantly then suggest me. We look forward to your response, thanks in advance.”

Reasons for Zoho Mail to Office 365 Migration?

There are lots of reasons why a Zoho Mail user wants to migrate their data. But, if you are looking for a manual way to migrate Zoho Mail to Office 365, then forget about it as there is no direct way. Some of the common reasons are mentioned below: –

  • One of the great advantages of migrating emails to Office 365 is security. Office 365 provides a more secure platform according to others.
    • Email Encryption Feature.
    • Email Archiving Facilities.
    • Data Loss Prevention.
    • Advanced Threat Analytics.
  • Office 365 is a platform where anyone can work from any location as long as they have an internet connection.
  • If working in teams is all part of your company, you will appreciate the collaboration features of Microsoft 365.
  • One of the best options with Office 365 is you can use all Office applications on one platform free of cost.

Hence, these are some effective reasons that allow you to Zoho Mail to Office 365 migration directly.

Effective Solution For Zoho Mail to Office 365 Migration

In this article, we will explain a direct way to migrate Zoho Mail to Office 365 account. RecoveryTools Zoho Mail Backup Tool is one of the best utilities that allow users to migrate the entire data.

However, the tool has a descriptive interface and allows all users to easily operate this software. Moreover, it has inherited advanced algorithms present in it that possess multiple unique features to carry out the task.

Apart from that, not only Office 365, but also supports migrating the data into other platforms such as exporting Zoho Email to PST, migrating Zoho Mail to Gmail, exporting Zoho Email to another account, and multiple others.

Freely use the trial version of the Zoho to Office 365 Migration tool in your existing system. (Convenient with both Windows and Mac OS).

Note: – This is a trial edition of this application that allows you to migrate only a few emails to Office 365 accounts. If you want to migrate unlimited emails, then continue with the licensed version.

Steps to Migrate Zoho Mail to Office 365

  • Step 1: Run the & install the tool.
  • Step 2: Enter your Zoho Mail login details.
  • Step 3: Select email folders from the list.
  • Step 4: Choose Office 365 option as saving.
  • Step 5: Click on the Next to migrate Zoho Mail to Office 365.

Zoho Mail to Office 365 Migration: Step-by-Step Guide

  1. First, download and run the software with the below button on your existing system.

    Zoho Mail to Office 365 migration tool

  2. Thereafter, enter your Zoho Mail email account credentials in the user interface.

    Important Note: Validate the IMAP access and use app password rather than normal password in Zoho Mail to avoid errors, while configuring the Zoho Mail account. Complete Information mentioned here: Zoho Settings


  3. Enable the required advanced modes including Using Batch Mode (to export complete data from multiple accounts at once) and Use Proxy (if you are using proxy servers).

    advanced modes

  4. After that, choose the required email folders from the list in which you want to migrate Zoho Mail to Office 365 account.

    required email folders

  5. Thereafter, choose the Office 365 option in the list of file-saving options.

    file-saving options

  6. After that, fill in the Office 365 login credentials details and choose other advanced options.

    Office 365

  7. Then, click on the Next button to start the migration process. In just a couple of minutes, you will be able to see the resultant migration message on the screen.

    migrate Zoho Mail to Office 365

Advanced Features to Migrate Email from Zoho to Office 365

  • 100% Secure Interface Panel: – The software comes with a complete secure interface panel. During the migration process, the software never stores the user’s data in the software database. It will never store any user credentials in the software interface caches after completing the process.
  • Simple and Consistent Interface: – If you come from a non-technical background, and worry about the solution. Then don’t worry about it the software comes with a simple and easy-to-use interface. Any type of user can easily understand the working process of this application without any issues.
  • Migrate All Folders from Zoho to Office 365: – The software not only migrates emails from the Zoho Inbox folder. But it will all the entire data including the mailboxes such as Inbox, Sent, Drafts, Trash, and other folders.
  • Maintain Email Folder Hierarchy Structure: – While migrating to an Office 365 account, the software will keep all email folder hierarchy structures. That means you will get the exact copy of the email folder without any kind of interchanging or swapping of the data.
  • Keep Original Email Formatting: – During the migration process, the software will keep the original email formatting. The software preserves all email elements such as email with attachments, email addresses (to, cc, bcc, from), email subject, images, hyperlinks, email formatting, etc.
  • Support All Microsoft Windows: – The software supports all Microsoft Windows Operating systems including Windows 11, 10 (x86, x64), 8.1, 8, 7, Windows Server 2022, 2019, 2016, 2012, 2008 (x86, x64), etc.

How to Perform Zoho Mail to Office 365 migration Manually?

Here we are going to use a third-party tool to export data from the Zoho Mail account. This method is divided into three steps and all steps are given below in detail:

Step 1: Connect Zoho to Outlook

  1. Open an Outlook account.
  2. Choose Add Mail from the File tab.
  3. Enter the login details of Zoho.
  4. Put the IMAP/POP details.
  5. Hit the Finish icon.

Step 2: Export Emails as PST

  1. Restart your Outlook account.
  2. Choose Open & Export >> Import/Export from the File tab.

    migrate Zoho Mail to Office 365

  3. Select the “Export to a File” option.

    Export to a File

  4. Choose “Outlook Data File (.pst).

    Outlook Data File

  5. Select the required folders and location to save results.

    required folders

  6. Lastly, hit the Finish icon.


Step 3: Import PST to Office 365

Now we have to import this exported file to the Office 365 account. And here we are not mentioning complete manual steps, because of the taking process. So, if you want to know the process, you can follow the mentioned article for complete steps.

This manual method has some drawbacks, which are mentioned in detail below.

Drawbacks of Manual Methods

  • Multiple steps make this method lengthy and time-consuming.
  • Outlook must be installed and connected with the subscribed account.
  • High risk of data loss, while moving data.


In the above article, we have explained all the possible ways to migrate Zoho Mail to Office 365 accounts. If you are looking for reliable approaches and both the above-mentioned methods suit your requirements. However, for more consistency, we recommend you use a professional utility that may result in no loss of data and will not require much effort. This utility does not even require much technical guidance and can work better in a way as compared to other solutions.