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How to Migrate from Google Workspace to Outlook in Simple Steps

Karen Chard ~ Modified: 20-03-2023 ~ How To ~ 8 Minutes Reading

migrate from google workspace to outlook

Recently, businesses, organizations, and individuals are migrating from Google Workspace to Outlook for a variety of reasons. Some people switch to Microsoft Outlook from G Suite (Google Workspace) to save costs, while others may switch to Microsoft Outlook for the unique features that Outlook offers. Whatever the reason, migrating from G Suite to Outlook can seem daunting, especially if you don’t know how to get started. This article is a complete guide on how to migrate from G Suite (Google Workspace) to Outlook. Whether you are an individual or a business owner, this guide will ensure a smooth and hassle-free migration process.

Introduction: Why Migrate from Google Workspace to Outlook

Migration from Google Workspace to Outlook may be necessary for organizations or individuals who prefer the features and functionality of Outlook. Or it can be the result of changes in business requirements or corporate policies.

Outlook is known for its powerful communication and collaboration tools, such as email, calendar, contacts and task lists. It also has advanced features such as integrated video conferencing and the ability to manage and prioritize messages.

Additionally, some organizations prefer Outlook due to its integration with Microsoft Office applications, which provide a comprehensive set of productivity tools.

Overall, the decision to migrate from Google Workspace to Outlook should be based on an organization’s or individual’s specific needs and preferences. It’s important to carefully consider the potential advantages and disadvantages before making the transition.

Tip of the Hour: Backup of Your Google Workspace data goes a long way. It’s always a good choice to keep a copy of your data on your storage device.

G Suite to Outlook Migration: Choose B/w 2 Methods

To transfer Google Workspace to Outlook, you can take the help of two methods. The first method makes use of a tested and trusted professional approach that makes the migration straightforward and seamless. On the other hand, the first method uses IMAP to set up G Suite in Outlook, thereby providing the connection to migrate your data.

  1. Professional method – It exports Google Workspace emails to a PST file which can be easily imported into Outlook 2021, 2019, 2016, 2013, and so on.
  2. Manual method – It connects both G Suite and Outlook applications, and thus requires a separate set of steps for preparation, configuration, and migration.

Method I – Professional Method

We suggest you use RecoveryTools Google Workspace Migration Tool. This is a wonderful solution for all kinds of users who had or did not have technical knowledge. No need to worry about any maintenance, data vulnerabilities, security issues, etc. This utility is completely safe and secure to perform this migration process.

Download the Google Workspace to Outlook Migration Tool

Download for Windows Download for Mac

Note: This is a trialware application. You can download use this application at free of cost. But the free version allows you to convert only few emails. For more, you need to purchase the solution.

How to Transfer Google Workspace to Outlook?

First, you need to download this application or install it on your computer.

start G Suite to Outlook migration tool

The solution offers dual advanced modes – Batch Mode or Proxy Mode. The batch mode allows you to export multiple Google Workspace user mailboxes to Outlook at once. You need to create a CSV file list of your all email addresses. Thereafter, upload it to the software interface panel.

select batch mode

Another option is the proxy server option. This option allows you to connect your Google Workspace account with a Proxy Server.

use proxy server connection mode

If you want to migrate from a single Google Workspace user to Outlook, then directly enter your account credentials. If you are facing any issues while connecting with your account, please create app password.

enter Google account credentials

After the all procedure, the utility allows you to choose the required folders from the list.

choose Google Workspace folders

Now, select the PST option in the list of saving option formats.

select outlook format option

Here, you can also choose the additional filter options to migrate only required items.

perform selective email conversion

After that, select the destination location path to save the resultant data.

set the destination location

Press the next button to start the process to transfer Google Workspace to Outlook.

transfer g suite to outlook

When the process is completed, click on the ok button and open the destination location.

check the resultant data

Now, start Microsoft Outlook and click on the File >> Open Outlook Data File option to open the Data File in Outlook.

Some Highlighted Benefits and Features

  • Fast and Secure Solution: Security is essential for all email migration processes. Because email information is very sensitive to users. Hence a large number of users require a secure email migration platform. That’s why we developed a completely safe and secure platform where you can easily do email migration.
  • Batch Mode for Bulk User Mailbox Migration: One of the best parts of this application can migrate multiple Google Workspace user mailboxes to Outlook at once. While the procedure, there is no interruption during the migration process. Just need a CSV file containing all your user account mailbox credentials.
  • Selected Folder Migration: After connecting with your source Google Workspace account. The software allows you to choose the required email folders before the transfer process. This made saves users time and effort easily.
  • Keep Email Metadata Properties: Many users are very concerned about email properties. That’s why while the process the software keeps email properties. Mean’s there are no changes in email elements such as to, cc, bcc, subject, content, images, etc.
  • Email Filter for Selective Migration: The software offers several email filter options which make an easily selective email transfer process. You can choose the filter according to your requirements like by date range, by subject, by addresses, etc.
  • Mac or Windows Based Solution: The best part of this application can work on all editions of Microsoft Windows operating systems. You can also install this application on all editions of Apple Mac computer or MacOS X editions. You can also install this application on all the latest editions including Windows 11.

Method II – Migrate from Google Workspace to Outlook Manually

Utilizing manual answers to complete the task is certainly not a decent choice for any client. Because in a manual way, you need to configure your account in Outlook by following the below steps:

  • Firstly, you need to enable the IMAP option.
  • Then, you need to enable two-step verification.
  • After that, generate an App password for Outlook.
  • Then, configure your account through the app password.
  • At last, migrate from G Suite to Outlook.

Although the process looks simple, it can be very tedious and the user needs close attention to the details.

Step 1: Enable IMAP in Google Workspace

To enable IMAP in your Google Workspace account, navigate to your Gmail inbox on the browser and click on the Settings icon near your profile image. Select “See all settings” and then choose “Forwarding and POP/IMAP“. From the drop-down menu, select “Enable IMAP” and click “Save Changes“, leaving all other settings in their default state. Once this is done, you can move on to configuring Outlook to receive emails.

Step 2: Enable 2-step verification & Generate App Password

  • Go to myaccount.google.com and log in , if not done already.
  • Click on the Security tab.
  • Scroll down, then click on 2-Step Verification.
  • Turn it On.
  • Once finished with the process, you will find the App password option on the 2-step verification page.
  • Open it.
  • Here, generate a password for Outlook and write it down on a document; you will need it later.

Step 3: Configure Google Workspace to Outlook

To configure your Google account with Outlook, open Outlook. If it’s the first time, Outlook will open the Add Account wizard by itself. If not, go to File >> Add Account 

  • Choose to configure the account manually.
  • In the next step, select the IMAP option.
  • Provide all necessary information such as your name, email address, login username and password, and change the account type to IMAP under server configuration.
  • In the Incoming Mail Server settings, enter imap.gmail.com, and in the Outgoing Mail Server settings, enter smtp.gmail.com.
  • After that, click on MoreSettings and go to the Outgoing Server tab. Then, select “Use the same parameters as my incoming mail server“.
  • Proceed to the Advanced page and enter the following information: Incoming server (IMAP) 993 (Port), Outgoing Server Encryption Type: SSL Incoming Encryption Type: SSL (SMTP) 587 (Port), Outgoing TLS Server encryption type 5-minute time out (Recommended).
  • Once done, save the changes and Outlook will check your server settings and notify you of any issues.
  • If everything is done correctly, Outlook will start downloading G Suite emails.

Step 4: Migrate G Suite to Outlook

Finally, to transfer Google Workspace to Outlook, you need to copy the emails from the configured G Suite account and place them in the Outlook folder outside the account. You can even create a separate PST data file to store the emails.


Migrating from Google Workspace to Outlook may be a wise decision for some organizations or individuals for many reasons such as cost savings, superior functionality or integration with other productivity tools. Whether you use professional or manual methods, you need to consider the potential advantages and disadvantages before making the switch. By following the steps outlined in this guide, G Suite to Outlook migration can be smooth and hassle-free. Overall, while we recommend the professional approach, it is important to choose the method that best suits your specific needs and preferences.