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How to Export Emails from Zoho Mail to PDF Document?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On May 28th, 2024
Reading Time 6 Min Read
Synopsis: Do you need to export Zoho Mail to PDF document format? If so, understand the procedure to print Zoho email. This process is not a simple task. So, if you learn the process, keep reading this write-up. Here we have used the best manual methods and expert solution with complete information & step by step process.

Zoho is the best emailing platform in the world. It offers a clean, ad-free minimal interface, and powerful features that are ready for business and business use such as night mode, shortcuts to the keyboard, email filters, templates, and many more.

However, Zoho webmail doesn’t allow you to export Zoho Mail to PDF files. Hence, there are large numbers of people who want to learn how to save Zoho Mail in PDF format in bulk.

A PDF file is a document file format also known as a “portable document format”. If you want to save your email messages in a non-modified format. Then you should use PDF format. Because PDFs can be easily shared and printed in non-convertible document format. That’s the reason why a person is required to export Zoho Mail to PDF format.

“Hi, now many years have passed using a Zoho Mail account. I have received so many emails in this account. Now, I need to save some emails from Zoho to PDF file format. Because the manual procedure is taking much time. I want a reliable and fastest solution to export Zoho Mail to PDF document format. Please suggest any solution for this.”

How to Print Zoho Email Manually?

  1. Open a Zoho Mail account.
  2. Now open the required email.
  3. Click on the More >> Print option.

    required email

  4. A new window will appear and hit the Print icon.


And your process has been done, now we have to follow the same process for each email. Because you can’t export Zoho Mail to PDF in bulk. And other real-time drawbacks are mentioned below:

Limitations of Manual Method

Here we are going to mention some screenshots of user queries, that are drawbacks of manual methods:



drawbacks to export Zoho mail to PDF

Export Zoho Mail to PDF in Bulk: Expert Solution

Using RecoveryTools Zoho Mail Backup Tool you can save Zoho Mail as PDF format without any data manipulation. The tool is one of the fastest solutions to export Zoho Mail to PDF format. There is no file size and number of email limitations during the conversion process.

With this software, you can convert Zoho emails to other savings like EML, Yahoo, Gmail, Exchange, and more. First, download the Zoho to PDF Converter software with the below download button.

Note: The tool can be downloaded as a demo edition, which prints a few emails from Zoho into a document PDF file. For multiple numbers of messages, you want to export, buy the solution.

Simple Steps to Save Zoho Mail as PDF

  • Step 1: Run this tool on Mac or Windows.
  • Step 2: Put your Zoho Account credentials.
  • Step 3: Mark only the desired folders.
  • Step 4: Choose PDF file as the saving type.
  • Step 5: Browse the saving location.
  • Step 6: Hit the Backup button to export Zoho Mail to PDF.

How to Export Multiple Zoho Email to PDF Format? Step by Step

Important Note: To avoid authentication errors, while using the software. follow these important steps:

  • Step 1: Turn on IMAP access.
  • Step 2: Create an App Password

For Complete Steps: https://emailbackupwizard.com/settings/zoho.html

  1. Get a download and set up the solution on your Mac or Windows workstation.

    tool to export Zoho Mail to PDF

  2. After that, here you have to enter the login details of your Zoho Mail account including your email address and app password.

    login details of your Zoho Mail

  3. Enable the required advanced modes including Use Batch Mode and Proxy server and hit the Login button.

    advanced modes

  4. After uploading all the folders, check the required folders and subfolders as per requirements.

    required folders

  5. Now this time, you are required to select the saving option as a PDF file document to export Zoho Mail to PDF.

    saving option

  6. This option allows its users to export only required emails to PDF files from Advanced Filter option.

    Advanced Filter option

  7. After that, enable the File Naming Option to manage your converted data as per your choice.

    File Naming Option

  8. The tool gives the freedom to choose any destination location to save results easily.

    destination location

  9. When the process and setup of this application are completed, press the Backup button to initialize the process.

    process to print Zoho email

Advanced & Best Zoho to PDF Converter Tool

  • Zoho to PDF exporter tool is an independent panel. It is not compulsory to install Adobe Reader or Acrobat Reader on your computer. Also, in the utility procedure, you don’t have to install third-party plugins.
  • Many users think that this solution only export Zoho Mail to PDF from the inbox folder. But I will tell you the truth about this application. In the conversion procedure, the tool only converts selected folders from the given list.
  • It doesn’t require the technical specialization of this product. Because it developed with some algorithm techniques that make it easier than others.
  • Security is an issue on any online platform or email migration procedure. That’s why we make them in a 100% safe environment. Also, the great part of this utility is not saving your Zoho account credentials in panel caches.
  • Elements of emails such as attachments, internet header (date or time, subject, IP, Sender/ Receiver address), to, bcc, cc, from, subject, inline images, text-links, etc. will be maintained during the procedure.
  • One of the best features of this utility is – multiple-user mailboxes migration. Yes, now is updated with all the latest technologies which allow us to export Zoho Mail to PDF from multiple accounts in a single process.
  • A person has to install this application on Windows 11. That’s why they ask our technical team “Can I install this application on my future operating system?” I will tell you the answer to this problem. Many individuals have similar issues. But not everyone has the same workstation or server machine. So, we developed two solutions. One for Windows and the other for Mac computers. That supports all the latest and earlier versions of operating systems.

Final Words

In this write-up post, we have explained the method to export Zoho Mail to PDF document format. Using the recommended solution, you can save Zoho Mail as PDF format at once. RecoveryTools Zoho to PDF Converter provides a simple platform with advanced features. We have provided complete information; hope you love the information. Any other problem? Contact us now. Thank you for reading.