How to Export Emails from Office 365 to CSV Format ?

  

Published By Jamie Kaler 

Approved By Rollins Duke

Published On April 23rd, 2025

Reading Time 6 Min Read

To easily access Microsoft 365 contacts. This article will provide you with the solutions which you can use to export contacts from Office 365 to CSV file. Here, we are going to explain the benefits of saving your contacts. So, read the article to the end.

Office 365 is a cloud based suite where you can improve productivity, collaboration and communication. It is a perfect suite for professionals and companies to increase their activities. Microsoft 365 manages all the data that is emails, contacts, calendars, tasks, etc.

Users can easily store and organize their important contacts in Office 365, however, there comes a time when they want the contacts list in the local desktop or want to share with others. In that case, CSV format is a great way to save your contacts.

Why Export Contacts from Office 365 to CSV?

CSV or Comma Separated Value is a simple text file format that stores your data separated by comma. It is a nice way to store your contact list and it is easy to share your contacts. Below are some of the reasons where you need your Microsoft 365 contacts in this format.

• To keep the records, saving Office 365 contacts to the CSV file is a perfect way.
• You can easily access your exported CSV file in Excel where you can analyze the data.
• If you want to move your contact to another tenant, the CSV file will help you transfer the data.
• To manage your contacts, track your assignments, or upgrade the data, the CSV file is a great format.
• For your email campaign, the CSV file is required to manage your data.

Hence, there are several reasons to convert Office 365 contacts to CSV. Now let’s see the methods to export Microsoft 365 contacts into CSV format.

Instructions to Export Contacts from Office 365 to CSV

1. Install the software on your desktop. Enter your Office 365 email address.
   
2. Click on I am Admin, then type your password. After that, click on the Login button.
3. When your account is connected to the software, it automatically fetches your data.
4. Select the folder where your contacts are stored from the left-panel.
5. Choose CSV format saving options, then choose a location from your destination.
   
6. Lastly click on the Backup button and the software starts converting your contacts in CSV format.

This way you can save your contacts into a CSV file on any Windows and Mac OS devices. This method is great for you to convert your Office 365 contacts. But, there is a manual method available that you can use for free.

How to Convert Microsoft 365 contacts to CSV Manually?

There is no direct manual way to export your contacts to CSV. but, with the help of Outlook.com you can get your data. Below are the steps that you can use to save your contacts.

1. First, we are going to login to Outlook for the web using your Office 365 credentials.
2. Go to the People section on the left panel of the program.
3. This way you can see all your contacts on your Microsoft 365. Click on the Manage button.
4. Select the Export Contacts button and choose either export all contacts or a specific folder.
5. After that, click on the Export button. Now, you can download your contacts in CSV format.

Once you download you can now open it in Excel or any other programs to access your data. So, here are the direct and the manual solutions you can use to export contacts from Office 365 to CSV.

Benefits of Using the Direct Method

• The software provides a 100% Secure and risk-free solution to convert Office 365 to CSV format.
• This application was developed with a simple and consistent user-friendly interface for all types of users.
• One can easily export the required Office 365 folder after connecting with the user accounts.
• The software allows its users to batch export user mailboxes from Office 365 to CSV format.
• It is a completely standalone application, there is no need to install any external application.
• While the process, there is no data-loss risk. It is a completely secure utility tested by many professional labs.
• With the CSV format, one can easily access the list of Office 365 email addresses from user mailboxes.
• One can easily install this application on all Mac and Windows Operating systems including the latest Windows 11.

Conclusion

Here are we, in this article, we have provided two methods: direct and manual solutions. Both are simple but the direct option i.e. professional software is directly export contacts from Office 365 to CSV. By using this you can easily access Microsoft 365 contacts.