How to Save Office 365 Emails as EML with Expert Solution?

Office 365 emails can be saved as EML using Microsoft Outlook or professional Office 365 backup tool. It relies on how many emails you need to export. Converting emails to EML creates individual email files which can store locally, access offline or open in many email clients.

So many industrial & personal users save Office 365 emails as EML to create backups, archive important messages, migrate to another email application & keep copies of important conversations outside their Microsoft 365 account.

In this blog, you’ll understand two simple ways to export Office 365 emails to EML. We’ll also explain benefits of EML format, compare both methods & help you to choose best option based on your requirements.

Reasons to Save Office 365 Emails as EML File

Users save Office 365 emails as EML for numerous reasons:

• Backup Crucial Emails: You can create local copy of your important messages to store them safely & make them accessible if you lose access to your Office 365 account.
• Keeping Legal or Business Record: It preserve important business emails, contracts, invoices, approvals & other communication records for documentation & compliance purposes.
• Offline Emails Access: You can open & read exported EML anytime & anywhere being offline or an active Office 365 account.
• Share Individual Messages: You can send single email as EML while preserving original formatting, attachments & metadata.
• Archive Old Emails: You can store old email outside your mailbox to reduce mailbox size while keeping them available for future reference.

Method 1: Download Emails from Office 365 to EML (Outlook Desktop)

Users can directly convert their Outlook application. You have to connect your account with Office 365 and then export it to EML format. Here’s how you do it.

1. In your Microsoft Outlook, go to the Account Settings.
   
2. Click on Add Account option and then enter your Microsoft 365 email address.
3. After adding all the details of your account, connect your account.
4. Once your Outlook is synced with an Office 365 account. We are going to download the required emails in EML format.
5. First, create a folder on your desktop. Then, go to the Microsoft 365 folder.
6. Select your email which you want to save, drag it and drop it to your desktop folder.
7. Repeat the above step to move all your emails to your local computer.

Limitations of Downloading Office 365 Emails to EML Using Outlook Desktop

Although Outlook Desktop allow users to save emails from Office 365 as EML, this method has some limitations:

• Manual Work: Using manual method users have to select & drag emails individually one by one. It becomes time-consuming when users need to save large number or emails.
• No Bulk Support: Outlook does not give direct feature to export entire Office 365 mailbox or multiple folders into EML format at one time.
• Time-Taking Process: If you are exporting thousands of emails through manual method, it can take significant time & effort.
• No Automated Backup: Manual method does not support scheduled or incremental backups of Office 365 emails.

Instructions to Save Office 365 Emails as EML File

Below are easy step-by-step guide to save emails from Office 365 to EML:

1. At first, launch Office 365 to EML Converter on your computer & read instructions.
2. Secondly, provide Office 365 information like email address & password and Login as Admin.
   
3. Then, all folders of O365 will show & check the boxes of folders that contain your messages.
   
4. Now, hit on Select Saving Option & choose EML from appearing drop-down.
   
5. At last, locate path to save converted data. Then, click on Backup option.
   

Top Advantages of Saving Microsoft 365 to EML

So, we have learned how you can download emails from Office 365 to the EML file, but we don’t know what benefits you will get when converting your data in EML format. So, we mentioned some benefits from exporting your Microsoft Office 365 emails.

• You don’t need an internet connection to open your EML file. This way you can access your Office 365 mailbox offline.
• The file is supported by many email applications like Outlook, Thunderbird, Windows Mail, etc. Therefore, it becomes easy for you to move your data from one email client to another.
• EML file are lightweight, which you can easily store in your computers or devices. Hence, for archiving and backup of your Office 365, this is a great option.
• The file maintains the original email attributes, so there is no chance of losing your data’s originality after conversion process.
• Once you save your emails in the EML file, you no longer need Office 365 to access your data. You can easily open the file anytime and anywhere.
• For sharing your Microsoft 365 emails, EML file format would be a great choice.

Hence, saving your emails from Office 365 to EML format is a great way to secure and access your data. Many of you may have any questions related to this process. So, we also try to answer some of your questions.

Conclusion

Saving Office 365 emails in EML format helps users to access individual messages in widely supported file format for backup, migration & long-term storage. This blog covered both manual & automated methods. The manual approach is suitable for exporting small number of emails but it can become time-consuming for large mailboxes. For users who need to export multiple Office 365 emails while preserving email properties & reducing manual effort, dedicated Office 365 backup tool can give more efficient solution based on their requirements.