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How to Archive Emails from Outlook Web App without Leaving Anything Behind ?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On October 14th, 2022
Reading Time 6 Min Read

Have you ever noticed that your Outlook web access account is on a crawl speed? Tasks such as sending and retrieving standard emails have also slowed down to a crawl. Now, check your OWA inbox and you will be shocked to see that your account is bloated by emails. If you receive hundreds of emails daily and you do not archive emails from Outlook Web App, you may run the risk of destructing your account.

Hello! We are working in a small office environment – 5 PCs, 4 employees and thus the need for Outlook Web App and IMAP arises. The email flow is going through a business Outlook Web App (OWA) email application as of few months ago. Now, the real complication is how to set up a steady email archiving system in OWA on our PC. There seems to be no way to archive emails from Outlook Web App in bulk because we have exactly more than 50,000 emails. Is there any alternative method other than standard solution which can simplify and automate this archiving of OWA messages process? Eagerly waiting for your suggestions!!

Callum, Scotland

The Outlook Web App (OWA) allows for access to email services, even if you are physically absent at your work location. It is beneficial if you are in a collective business location, employees working from remote areas, or even while traveling. Archiving emails from the Outlook web app can free up storage space and helps preserve important email messages for legal purposes. If you are an administrator of OWA, you can create regularity of automated archival of Outlook web app emails.

Today from this blog post all your queries regarding ‘how to archive emails from Outlook Web App’ will get resolved forever.

How to Archive Emails from Outlook Web App ?

Users can effectively archive emails from Outlook Web App as a whole group. The manual method can crash or solidify so it’s not recommended for people who have extensive email storage. In such circumstances, the best and most explicit method to archive emails from Outlook Web App is the automated method. The RecoveryTools Outlook.com Backup Software is a robust solution for archiving bulk Outlook Web App emails. It offers the facility to archive messages from Outlook Web App to different platforms like hard drives, desktop clients, and webmail.

Let’s analyze the whole solution to archive emails from Outlook Web App. Before starting the process, quickly download the free demo version to evaluate the functionality of the tool.


Step-by-Step Processing to Archive Multiple Emails from Outlook Web App  

Launching it on your Windows machine, the beginning screen of the software looks like this:

After that, enter the login credentials of your Outlook Web App account. Click on the Login button to continue.

Thereafter, the software starts loading your OWA mailboxes into the toolkit. Specify the required ones which you want to archive from the Outlook Web App account.

After that, go to the Saving options list and choose any saving option.

Thereafter, the toolkit also provides the option of Advanced Settings for Selective Backup. It helps to archive selective Outlook Web App messages.

After that, browse a location for saving the archived Outlook Web App email messages.

Note: – If you have chosen the saving option in webmail format then ensure to enter the login details of the respective account.

Thereafter, finally hit on the backup button to begin the process to archive emails from Outlook Web App account.

After that, you will receive a pop-up conversion completed message at the end.

Best Solution to Archive Outlook Web App Emails – Features Explained

Archive OWA Emails to File Formats: – This software gives options to archive emails from Outlook Web App and saves them to PC in formats like PST, EML, MSG, EMLX, MBOX, HTML, RTF, DOC, XPS, PDF, etc.

Archive OWA Messages to Webmail: – Along with hard drive file formats, you can also archive Outlook Web App emails to other webmail like Gmail, G Suite, Office 365, Hotmail, Rediffmail, etc.

Easily Archive OWA to Desktop Clients: – Utilize this tool to archive multiple Outlook Web App email messages to desktop-based email clients like Mac Mail, Apple Mail, Thunderbird, Zimbra, Lotus Notes, Window Live Mail email client.

Batch Archival at Once: – Users can quickly batch archive Outlook Web App emails in a single go. The tool performs instant backup irrespective of the number of messages.

Selectively Backup with Filters: – The software gives a feature to filter emails of Outlook Web App as per date interval, email address, Subject, etc.

Maintain Email Folder Structure: – The software keeps all email folder hierarchy structure after complete the process. So, you will get the complete folder hierarchy after complete the process.

Supports Windows OS: – You can conveniently install the suggested application on any Windows OS like Windows 10, 8.1, 8, 7, XP, Vista, etc.

Common FAQs

How to Archive Emails from Outlook Web App ?

Follow these steps to archive Outlook Web App emails:

  1. Download and start the software on any Windows PC.
  2. Enter the Outlook Web App email address and password.
  3. Click on the required OWA mailboxes which you want to archive.
  4. Pick any saving type option and a destination path.
  5. Start to archive emails from Outlook Web App.

Can I archive 20 GB of emails of Outlook Web App to my local hard drive ?

Yes, you can choose any saving option from the toolkit and archive emails from Outlook Web App without any restrictions.

Can I also archive Outlook Web App messages with associated attachments ?

Yes, the tool will also archive the respective attachments of Outlook Web App account.

Does the software support Windows Server editions ?

Yes, you can run the tool on any Windows OS or Windows Server version without any issues.

How can I test the performance of tool before purchasing it ?

You can free try the free demo version of the software. It permits to archive 25 email messages.


Manually archiving the bulk of data is very complicated. You may end up losing critical information residing in your email content. Hence, the professionals always suggest an automated product for archiving webmail emails. In this blog post, we have explained a simple and effective procedure to archive messages from Outlook Web App. The working of this software is so simplified that even a non-technical person can implement it without any hassle.

Also Read

Save Emails from Outlook Web App to Computer Hard Drive