Home » Blog » How To » How to Transfer Outlook to New Computer? Complete Guide

How to Transfer Outlook to New Computer? Complete Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On November 24th, 2023
Reading Time 7 Min Read

Are you also one of those who are looking for methods to transfer Outlook to new computer including emails and contacts? If yes, then you are on the right page. here we will explain complete information and a step-by-step guide to move Outlook to new computer manually and professionally.

Also, will explain how to transfer archived emails, archived folders, and personal folders, Contacts in Outlook to Another Computer with ease.

When you replace and upgrade your current computer hardware with a new one, you will need to move your program’s data and files to another computer or another device. Because during the upgrade, there are many occasions when a user loses their data.

Computer hardware continues to grow day by day with modern technologies, with it also increasing the need to transfer Outlook to new computer.

Outlook, produced by Microsoft as a personal information management application for desktop-based users. It helps you to store and manage your configured email account data such as contacts, emails, calendars, etc.

However, transferring Outlook email to another computer or a newly refreshed computer is straightforward until you have access to your Outlook profile and mailbox.

How to Move Outlook to New Computer Manually?

Here we are going to explain manual methods to export Outlook emails and export Outlook contacts to CSV locally, which you can easily move to new computer.

Method 1: Transfer Outlook Emails to New Computer

  1. Open your Outlook account.
  2. Go to the File tab from the top.
  3. Choose Open & Export >> Import/Export.


  4. Choose the Export to a File option.

    Export to a File

  5. Select the Outlook Data File(.pst) option.

    Outlook Data File

  6. Choose the required data from here.

    required data

  7. Browse the location as per your choice.


  8. Lastly, click on the Finish button to transfer Outlook emails to new computer.

Method 2: Export Contacts from Outlook

  1. Restart your Outlook.
  2. Choose Open & Export >> Import/Export from File.


  3. Select the Export to a File option.

    Export to a File

  4. Choose Comma Separated Value.

    Comma Separated Value

  5. Select the contacts folders and hit the Next icon.

    contacts folders

  6. Select the location to save the result.


  7. Hit the Finish icon.

Your all Outlook contacts will be saved in CSV format. now you can move both PST and CSV files to another computer easily. And open PST files in Outlook and CSV in any email client.

But these methods have some limitations, which are given below in detail to transfer Outlook to new computer:

Manual Methods Limitations

  • These methods can save emails and contacts only in PST and CSV format.
  • Also, there is no advanced filter option for the selective process.
  • Outlook must be configured and connected with the proper account.

Instant Solution: Import Outlook Emails and Contacts to New Computer

We recommend you use the professional tool to move your emails from Outlook to another computer. The software provides 30+ file-saving options to transfer Outlook to new computer including emails and contacts without any issues. However, if you want to change your email infrastructure that’s why you want to transfer emails from Outlook to Another computer.

Then you need to install RecoveryTools Outlook PST Migrator Tool. Because there is no manual way to move Outlook to new computer or a different infrastructure. A single solution allows you to transfer Outlook to new computer without any issues.

Free Download the Software with the Below Button:

Important Note: If you have exported your all Outlook contacts in CSV format, then you can use the RecoveryTools CSV Converter tool.

Quick Steps to Transfer Outlook to New Computer

  • Step 1: Download the software.
  • Step 2: Add Outlook file data/contacts.
  • Step 3: Check the required folders/subfolders.
  • Step 4: Choose the required saving option.
  • Step 5: Browse the path and hit the Convert icon.

How to Transfer Outlook Emails to New Computer? All Steps

If you are using an Outlook email client and want to move Outlook to new computer with emails and contacts in the same infrastructure. Then you can do this with a few simple steps.

  1. Download and install the software on your system and read all the instructions.

    tool to transfer Outlook to new computer

  2. Upload the Outlook profile data automatically or manually using the Select Files and Select Folders options.

    Outlook profile data

  3. In this step, you can choose the required Outlook mailbox folders from the list.

    required Outlook mailbox

  4. The software provides a wide range of file-saving options – choose the required one.

    file-saving options

  5. Apply the advanced filter settings from the Filter Options tab for selective Outlook to another computer process.

    Filter Options

  6. Apply the File Naming option, if you have selected a single email format like PDF, EML, EMLX, DOC, TXT, etc.

    File Naming option

  7. Enable the required advanced modes such as Split PST, Change Language, etc.

    advanced modes

  8. Select the required location to save your results using the Browse button.


  9. Lastly, click on the Convert icon to transfer Outlook to new computer.

    transfer Outlook to new computer

Advanced & Phenomenal Features of this Software

  • Multiple Saving Options: The software is well-programmed in such a manner that the user can transfer Outlook to new computer in various saving formats. The tool offers options like MSG, EML, EMLX, TXT, MBOX, PDF, HTML, XPS, RTF, and DOC.
  • No Outlook Installation: There is no need for any plug-in or external app installation because this tool is a standalone utility.
  • Batch move Outlook to New Computer: With this application, one can transfer emails from Outlook to another computer in batch mode. Within a single attempt, a large number of Outlook emails, contacts, and calendars can be transferred to another PC.
  • Load Configured Outlook Mailbox: While using the software, the user simply needs to retrieve Outlook mailbox files from the default storage location.
  • Preserves On-Disk Folder Hierarchy: The whole process is carried out without disturbing the originality of the folder structure. So that, you will get the original folder hierarchy structure without any issues.
  • Retains Email Properties: Using this application, you can transfer Outlook to new computer along with contacts and emails with associated attachments. It keeps intact email technical properties, inline images, hyperlinks, text formatting, etc.
  • Easy-to-Use Interface: The entire Graphical User Interface of the software is intuitive. Even any non-tech user can utilize the application without much hassle.
  • Windows Compatibility: The software is highly advanced with great compatibility with Windows OS. It runs smoothly on Windows 11, 10, 8.1, 8, 7, XP, Vista, Windows Server 2022, 2019, Windows Server 2016, etc.

How to Transfer Outlook Contacts to New Computer?

  1. Firstly, you need to download the software on your system.

    download the software

  2. Add the Outlook contacts using Select Files and Select Folders.

    Add the Outlook contacts

  3. Select the required Contacts folders from the list of Outlook data folders.

    Contacts folders

  4. Now, you need to choose the required file-saving option.

    file-saving option

  5. Browse the destination path using the Browse button.


  6. Lastly, click on the Convert button to import Outlook contacts to new computer.

    import Outlook contacts to new computer


In the above article, we have explained the complete process to transfer Outlook to new computer. If you are one of those who want to import archive personal folders in Outlook to Another Computer. Then download the recommended solution. For more information, you can contact us via live chat or email. Also, you can try this application to move Outlook to new computer.