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How to Transfer Outlook Emails to Another Account? Complete Guide

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Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On June 3rd, 2024
Reading Time 8 Min Read
Do you also want to transfer Outlook emails to another account, and you don’t know the correct method to do it? Well, you’ve landed on the right article. In this informative blog, we will explain all the information and guide to move emails from one Outlook account to another 2021, 2019, 2016, 2013, and all previous versions.

We understand the value of your data and why you may need to import them to another account. We will also discuss the common reasons for it. So, let’s discuss the most effective solutions and step-by-step guidance to ensure a secure and reliable transfer.

MS Outlook is the most popular and important email client especially for organizations. Today a large number of businesses and professionals are taking the help of Outlook to enjoy a secure and advanced email collaborating experience. Using its plethora of features and tools organizations ease their workflow and boost productivity.

It is beneficial to transfer Outlook emails to another account but it is risky too. However, it can be an important task for the Outlook user or professional who has already created a new Outlook account and is now looking for a reliable way to move emails from one account to another in Outlook.

Why Users Want to Migrate Outlook Emails to Another Account?

There are multiple reasons why users want to transfer emails from one Outlook account to another, some of which are given below in detail:

  • Maybe users don’t have much space in their existing Outlook profiles, so might be he wants to move emails to another account for more storage space.
  • Also, might be user bought a new machine-like laptop, and now he wants to import old emails to the Outlook account from the old account.
  • Users have unwanted emails, which makes his/her mailbox unorganized, so users want to transfer all unwanted emails from one to another Outlook account.
  • Transferring your Outlook emails to another account is also a way of backing up, as users don’t want to lose any information. So, they save their data as a backup.

These are some of the situations, where want to transfer Outlook emails to another account. so that you can easily connect with these reasons or may have different situations. Whatever the case, this article offers solutions to several different cases that can help you make a smooth process.

How to Transfer Emails from One Outlook Account to Another Manually?

  1. Open Outlook on your computer.
  2. Click on “File” at the top menu.
  3. Choose “Open & Export” >> “Import/Export.”

    Import/Export

  4. Select “Export to a File” and then pick “Outlook Data File (.pst).”

    Export to a File

  5. Select the needed folders or subfolders to export.

    needed folders

  6. Browse the location and apply the filters.

    location

  7. Lastly, click on the Finish button to transfer Outlook emails to another account.

Now you will get your data in PST format at the selected location. And you can easily move and import this exported file. Also, before choosing this method, read all the drawbacks that are given below:

Consider the Following Before Using the Manual Method

Before you use the manual method to transfer Outlook emails to another account, keep in mind the following points:

  • The manual method is based on the Import Export Wizard of Outlook which mostly works with PST format. Data migration can become problematic if your data is saved in different formats.
  • The manual way to transfer emails from one Outlook account to another relies on how your Outlook account is configured. For example, if your Outlook is configured to POP3 then migrating data stored in a PST file is easy. But it can be difficult with other configurations.
  • Although the manual approach seems easy, implementing it can be difficult or time-consuming, especially for users who are not aware of Outlook’s settings.
  • Incorrect manual methods to transfer Outlook emails to another account can lead to losing or damaging data as well. This risk is high when Outlook emails must be done in bulk, and technical skills are low.

Easiest Solution to Migrate Outlook Emails to Another Account

Expert recommends using the All-in-One RecoveryTools Outlook PST Migrator for a hassle-free solution and easily transfer Outlook emails to another account with complete data in bulk including all your emails, calendars, contacts, etc.

This software is designed with both technical and non-technical users in mind, offering advanced features. You can try out the free demo version first to see how it works before getting the full licensed version. The best thing is, that this application can work with both Windows and MacOS.

Steps to Transfer Outlook to Another Account

  • Step 1: Download and install the software.
  • Step 2: Add your single/multiple data files.
  • Step 3: Check the box of a needed folder.
  • Step 4: Choose the desired saving option.
  • Step 5: Browse the path and apply the filters.
  • Step 6: Convert button to transfer Outlook emails to another account.

How to Move Emails from One Outlook Account to Another Directly?

  1. Simply install the mentioned tool on your Windows or Mac and then launch it.

    tool to Transfer Outlook Emails to Another Account

  2. Check the dual option “Select File” or “Select Folder” to import your Outlook email file or directly use the Configured Outlook mailbox option.

    dual option

  3. In the Preview option, check the required files that you want to migrate Outlook emails to another account.

    import Outlook emails to another account

  4. Click on the Select Saving Option and choose the needed saving option as per choice.

    needed saving option

  5. Hit on the Filter Options tab and apply the advanced filter to transfer Outlook emails to another account selectively.

    apply the advanced filter

  6. Apply the advanced modes like Change Language, Separate PST per User, and Split PST options.

    advanced modes

  7. Select the destination path to save your resultant data using the Browse button.

    save your resultant data

  8. Lastly, click on the Convert button to transfer emails from one Outlook account to another.

    transfer emails from one Outlook account to another

  9. After the successful process, a confirmation message will appear, and click on the OK button.

    confirmation message

After exporting your old file into new PST file, now you have to import this file into another account.

Why this Method Over Manual Methods?

  • Supports Corrupted Files: The software is the opposite option to manual methods because it can handle all kinds of corrupt and damaged Outlook PST files.
  • No Data Size Limits: Although Outlook 2010 comes with a specified limit of 20GB to transfer data, it can still migrate unlimited amounts without any sizing constraints.
  • Compatibility with All Outlook Versions: The application is compatible with all Outlook versions, from 2021 to previous ones.
  • Multiple Export Formats: With manual methods, you are often limited to exporting data in PST or PDF formats but our software supports various file types such as MBOX, EML, TXT, HTML, etc providing more flexibility in moving your data.
  • Advanced Filter Option: This advanced option allows users to transfer Outlook emails to another account selectively via Date Range, To, From, Subject, etc. Also, users can remove unwanted and empty folders from the resultant data.
  • Upload Data: This software offers two separate options to upload your Outlook profile data automatically and manually without any issues.

Frequently Asked Questions

  • Ques 1: Can I merge two Microsoft accounts?

    Ans: No, it’s not possible to merge two Microsoft accounts in one.

  • Ques 2: How many Outlook accounts can I have?

    Ans: Depending on your needs, you can use as many accounts as you want to.

  • Ques 3: Can I rename my Outlook email address?

    Ans: No, you can’t rename your primary Outlook email address.

  • Ques 4: How do I enable IMAP in Outlook?

    Ans: You have to follow the given steps to enable IMAP in Outlook.

    1. Open your Outlook account.
    2. Select File >> Add Account option.
    3. Choose Manual setup or additional server types >> Next icon.
    4. Select POP or IMAP >> Next.
    5. Put the IMAP server details and the Next button.
    6. Select More Settings… >> Outgoing Server tab.
    7. The check box of My outgoing server (SMTP) requires authentication.
    8. Put the server details from the Advanced tab.
    9. Lastly, hit the OK >> Next >> Add Account.

Time to Say Goodbye

We explained the best ways to transfer Outlook emails to another account with ease while providing complete steps. Manual methods are challenging but the tool offers a hassle-free solution with advanced features and compatibility across different operating systems to import Outlook emails to another account. There is no data size limitation with the tool, users can instantly move emails from one Outlook account to another in bulk securely.