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How to Transfer Outlook Emails to Another Account? Complete Guide

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Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On March 20th, 2024
Reading Time 8 Min Read
Summary: Are you looking to transfer Outlook emails to another account? Well, you’ve landed on the article you need. In this informational guide, we aim to provide you with the best process to import Outlook emails to another account effortlessly.

We understand the value of your data and why you may need to import them to another account. We will also discuss the common reasons for it. So, let’s discuss the most effective solutions and step-by-step guidance to ensure a secure and reliable transfer.

MS Outlook is the most popular and important email client especially for organizations. Today a large number of businesses and professionals are taking the help of Outlook to enjoy a secure and advanced email collaborating experience. Using its plethora of features and tools organizations ease their workflow and boost productivity.

It is beneficial to move emails from one account to another in Outlook but it is risky too. However, it can be an important task for the Outlook user or professional who has already created a new Outlook account and is now looking for a reliable way to transfer Outlook emails to another account.

Reasons to Migrate Emails from One Outlook Account to Another

There can be numerous situations when a user would need to import Outlook emails to another account. Here are some of the most common ones:

  • Running Out of Storage: If your storage space is exhausted, it may be necessary to transfer emails from one Outlook account to another so that you can clear more room.
  • Switching Devices: A new one or laptop is also considered a common reason to transfer Outlook emails to another account.
  • Preventing Accidental Deletion: One way to avoid inadvertently deleting critical emails is by importing them into another Outlook account for security purposes.
  • Work Purposes: In some cases, it might be necessary due to work purposes like tracking them with a different email address for professional reasons.
  • Creating Backups: Transferring your Outlook emails to another account is also a way of backing up, as you may not lose important information if anything happens that requires restoration.

These are some of the cases that can lead to someone needing to transfer Outlook emails to another account. You may be able to connect with one of these reasons or have unique motivation. Whatever the case, this article offers solutions to several different cases that can help you make a smooth transfer.

Easiest Solution to Transfer Outlook Emails to Another Account

Expert recommends using the All-in-One RecoveryTools Outlook PST Migrator for a hassle-free solution and easily transfer Outlook emails to another account with complete data in bulk including all your emails, calendars, contacts, etc.

This software is designed with both technical and non-technical users in mind, offering advanced features. You can try out the free demo version first to see how it works before getting the full licensed version. The best thing is, that this application can work with both Windows and MacOS.

Steps to Transfer Outlook to Another Account

  • Step 1: Download and install the software.
  • Step 2: Add your single/multiple data files.
  • Step 3: Check the box of a needed folder.
  • Step 4: Choose the desired saving option.
  • Step 5: Browse the path and apply the filters.
  • Step 6: Convert button to transfer Outlook emails to another account.

Complete Steps to Forward Emails from Outlook to Another Account

  1. Simply install the mentioned tool on your Windows or Mac and then launch it.

    tool to Transfer Outlook Emails to Another Account

  2. Check the dual option “Select File” or “Select Folder” to import your Outlook email file or directly use the Configured Outlook mailbox option.

    dual option

  3. In the Preview option, check the required files that you want to import Outlook emails to another account.

    import Outlook emails to another account

  4. Click on the Select Saving Option and choose the needed saving option as per choice.

    needed saving option

  5. Hit on the Filter Options tab and apply the advanced filter to transfer Outlook emails to another account selectively.

    apply the advanced filter

  6. Apply the advanced modes like Change Language, Separate PST per User, and Split PST options.

    advanced modes

  7. Select the destination path to save your resultant data using the Browse button.

    save your resultant data

  8. Lastly, click on the Convert button to transfer emails from one Outlook account to another.

    transfer emails from one Outlook account to another

  9. After the successful process, a confirmation message will appear, and click on the OK button.

    confirmation message

Advanced Features of the Software

  • Supports Corrupted Files: The software is the opposite option to manual methods because it can handle all kinds of corrupt and damaged Outlook PST files.
  • No Data Size Limits: Although Outlook 2010 comes with a specified limit of 20GB to transfer data, it can still migrate unlimited amounts without any sizing constraints.
  • Compatibility with All Outlook Versions: The application is compatible with all Outlook versions, from 2021 to previous ones to easily import Outlook emails to another account.
  • Virus-Free and Secure: There is no risk of Outlook data file corruption to transfer Outlook emails to another account as the tool provides complete safety and security.
  • Multiple Export Formats: With manual methods, you are often limited to exporting data in PST or PDF formats but our software supports various file types such as MBOX, EML, TXT, HTML, etc providing more flexibility in moving your data.
  • Advanced Filter Option: This advanced option allows users to transfer Outlook emails to another account selectively via Date Range, To, From, Subject, etc. Also, users can remove unwanted and empty folders from the resultant data.

How to Transfer Emails from One Outlook Account to Another Manually?

  1. Open Outlook on your computer.
  2. Click on “File” at the top menu.
  3. Choose “Open & Export” >> “Import/Export.”

    Import/Export

  4. Select “Export to a File” and then pick “Outlook Data File (.pst).”

    Export to a File

  5. Select the needed folders or subfolders to export.

    needed folders

  6. Browse the location and apply the filters.

    location

  7. Lastly, click on the Finish button to transfer Outlook emails to another account.

Now you will get your data in PST format at the selected location. And you can easily move and import this exported file to another account. Also, before choosing this method, read all the drawbacks that are given below:

Consider the Following Before Using Manual Method

Before you use the manual method to transfer Outlook emails to another account, keep in mind the following points:

  • The manual method is based on the Import Export Wizard of Outlook which mostly works with PST format. Data migration can become problematic if your data is saved in different formats.
  • The manual way to import Outlook emails to another account relies on how your Outlook account is configured. For example, if your Outlook is configured to POP3 then migrating data stored in a PST file is easy. But it can be difficult with other configurations.
  • Although the manual approach seems easy, implementing it can be difficult or time-consuming, especially for users who are not aware of Outlook’s settings.
  • Incorrect manual methods to transfer Outlook emails to another account can lead to losing or damaging data as well. This risk is high when Outlook emails must be done in bulk, and technical skills are low.

Frequently Asked Questions

  • Ques 1: Can I merge two Microsoft accounts?

    Ans: No, it’s not possible to merge two Microsoft accounts in one.

  • Ques 2: How many Outlook accounts can I have?

    Ans: Depending on your needs, you can use as many accounts as you want to.

  • Ques 3: Can I rename my Outlook email address?

    Ans: No, you can’t rename your primary Outlook email address.

  • Ques 4: How do I enable IMAP in Outlook?

    Ans: You have to follow the given steps to enable IMAP in Outlook.

    1. Open your Outlook account.
    2. Select File >> Add Account option.
    3. Choose Manual setup or additional server types >> Next icon.
    4. Select POP or IMAP >> Next.
    5. Put the IMAP server details and the Next button.
    6. Select More Settings… >> Outgoing Server tab.
    7. The check box of My outgoing server (SMTP) requires authentication.
    8. Put the server details from the Advanced tab.
    9. Lastly, hit the OK >> Next >> Add Account.

Time to Say Goodbye

We explained the best ways to transfer Outlook emails to another account with ease while providing complete steps. Manual methods are challenging but the tool offers a hassle-free solution with advanced features and compatibility across different operating systems to import Outlook emails to another account. There is no data size limitation with the tool, users can instantly move emails from one account to another in Outlook in bulk securely.