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How to Remove Double Spacing in Outlook 2021, 365? Solved

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On June 25th, 2024
Reading Time 5 Min Read

Summary: In this article, we discuss multiple reasons that cause Outlook email spacing issues and will also discuss two methods to help users remove double spacing in Outlook 2021, 2019, 2016, 2013, 2010, 365 and all previous versions.

MS Outlook is a popular email client service users use daily to send and receive email messages. However, multiple times while sending emails in Outlook users face line spacing issues.

Normally, double spacing used in Outlook by default between two paragraphs. If you are a user-facing a similar issue, maybe double line spacing is already set up in your line spacing.

If this dilemma bothers you and looking for how to remove double spacing in Outlook look then no further as this article brings you all up-to-date methods to get rid of double spacing in Outlook emails 365 quickly.

But before that let’s have a quick look over some user queries.

User Query 1: I am an MS Outlook 2021 user. When I send an email message in Outlook, the spacing between lines changes from single spacing to double spacing. I don’t know how it’s done, but please help me for solving this issue.
User Query 2: Hi recently, I was using a saved template on Outlook.com. When I backspaced on an empty line, it created spacing between all the sentences. I checked the spacing and it is set to 1.0. Do you know a solution to remove double spacing in Outlook?
User Query 3:  I had single spacing between lines in Outlook, I must have done something for Outlook double spacing but I can’t remember and have no idea to resolve this issue.

What Causes Outlook’s Double-Spacing Issue?

While writing an email message when you press Enter, Outlook adds a paragraph tag(<p>). So when you press Enter again Outlook adds another paragraph tag causing Outlook’s double spacing issues.

Sometimes users by mistake set the wrong setting that adds double spacing in Outlook automatically.

Another common reason is the formatting of the text. When you copy text from a website or document and paste that text into Outlook, the format of the text is also copied which creates more space between the lines causing Outlook double spacing issues.

How to Remove Double Spacing in Outlook?

Here, we are going to discuss two methods that users can use to get rid of double spacing in Outlook emails. Both methods are given below, read the all steps first and then choose the best method.

How to Fix Double Spacing in Outlook Email Temporarily?

  1. Launch Microsoft Outlook on your system.
  2. Press New Email and type your email message.
  3. Select the email message that has double spaces.

    email message

  4. Press on the Format Text tab and select the No Spacing option under Styles.

    No Spacing

How to Remove Double Spacing in Outlook Emails Permanently?

  1. Start your Outlook account.
  2. Open the email message composing window.
  3. Click the Format Text tab and press the Down Arrow icon to open Paragraph Settings.

    Down Arrow

  4. Within Paragraph Settings, navigate to Spacing and look for the double line space settings.

    Paragraph Settings

  5. Now, change the After settings to 0 pt and change the line spacing settings from Double to Single.

    line spacing settings

  6. Select the Set as Default icon.
  7. A message will appear. “Do you want to set the default alignment, indentation, and spacing of the paragraphs for:”.
  8. Select the “All Documents Based on the NormalEmail Template” option and click the OK button.

    NormalEmail Template

Also Read:

Bonus TipSometimes when users are exporting their Outlook data in a PST file, reasons like system crashes, and abnormal termination can damage their data. If you have a corrupted PST file from which you are trying to access data, you can use RecoveryTools PST Repair Tool to repair and access your Outlook data.

Similarly, users who have successfully exported their Outlook data like emails, notes, and contacts in PST files that working properly may want to convert it in a different format. For this, you can use RecoveryTools Outlook PST Migrator to convert PST files in formats like PDF, DOC, and CSV, and access your Outlook data on any device you want.

FAQs- Frequently Asked Questions

  • Q 1: Why does Outlook mess up formatting?

    There are a few reasons why Outlook messes up formatting in emails.

    • Outlook uses Microsoft Word as the default editor which causes discrepancies in formatting.
    • Outlook interprets HTML and CSS differently compared to web browsers so, emails will look different in Outlook when viewed in another email service.
    • Lastly, formatting handling varies based on the Outlook version being used.
  • Q 2: How do I change my Outlook email to single space?
    1. Open a new email in Outlook and choose the “Format Text” option.
    2. Ensure “Single” is selected under the “Line and Paragraph Spacing” button.
    3. Click on the “Home” tab, then click on the little arrow icon in the lower-right corner of the “Paragraph” section to set “Single” as your normal line spacing.
    4. To save the changes, choose “Single” from the “Line spacing” dropdown menu in the “Paragraph” dialog box.
  • Q 3: Why is my Outlook showing double emails?
    • Unstable internet connection.
    • Maybe you have set up the same account on different devices.
    • Due to antivirus or malware attacks.
    • This may be due to synchronization between email client and server.
  • Q 4: How do I reset Outlook to default settings?
    1. Open your Outlook account.
    2. Click on the View >> Reset View options.
    3. A pop-up will appear and click on the OK icon.


In this article, we have discussed multiple reasons that cause Outlook email spacing issues with the best two methods to resolve it. We have provided all step-by-step instructions and details to fix double spacing in Outlook email account. Also, you will get a bonus tip to keep your data safe here.