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How to Migrate from Gmail to Office 365 Account? Step by Step Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On May 7th, 2024
Reading Time 9 Min Read

 Overview: In this article, we get to know about the step-by-step process to migrate from Gmail to Office 365 account. After reading the entire post any users can efficiently Gmail to Office 365 migration with all data attributes. So, stay with us until the end.

Gmail is a powerful web client service that provides multiple benefits including cloud storage, and advanced search options, and users can easily access it from any device with internet connectivity.  Additionally, Gmail is one of the biggest platforms for free email hosting services. Still, Gmail is way behind as compared to Microsoft 365.

O365 is a business suite that offers top-notch services to billions of its clients. The Office is a bundle of business applications that makes the workflow more effective, for example, Word, Excel, SharePoint, and so on. The O365 offers subscription-based models for all-level enterprises.

“Hi, I have utilized the email account given by Google Webmail for quite a while. However, presently I need to migrate Gmail to Office 365 account. For this, I have utilized multiple manual solutions, after completing the process manually the data is not shown in Office 365 emails. There were blank email messages. Would you be able to provide a complete step solution to perform Gmail to Office 365 Migration?”

However, there are multiple situations come, when users want to migrate from Gmail to Office 365 account. So, some of the reasons are mentioned below, to get a better understanding.

Similar Article: How to Migrate Gmail to Exchange? Best Solutions

Reasons Behind Gmail to Office 365 Migration

Here we have mentioned the advantages, of why users should migrate Gmail to Office 365 account.

  • Gmail uses more labels to categorize data, and Office 365 allows users to create separate folders to maintain data.
  • Also, Office 365 has a desktop version, which enables users to work offline and synchronize to the cloud.
  • Office 365 is one of the best and most highly recommended platforms to manage large businesses and organizations than Gmail.
  • Also, users want to migrate from Gmail to Office 365, because it provides more storage at a lower price than Gmail.

Manual Methods to Migrate from Gmail to Office 365 Account

Here we are going to mention all the steps for Gmail to Office 365 migration. But before starting the process, please read all the limitations. And also, we are not suggesting this method, perform it at your own risk.

Step 1: Sign up and make an Office 365 admin account

Step 2: Verify the Office 365 Domain

This is important to verify that the domain is owned by you to migrate from Gmail to Office 365 process.

  1. Go to the Admin Center.
  2. Hit on Go to Setup.
  3. Choose the Domain.
  4. Add users.
  5. Setup DNS.

Step 3: Make a User Mailbox and Assign the License

  1. Firstly, go to Admin Centre >> Users >> Active Users >> More options.
  2. Select Add User for single users and Import Multiple User options to add multiple through CSV.
  3. After uploading the file, hit on the Verify button.
  4. Lastly, assign the appropriate license or choose to Create a user without the product license option.

Step 4: Organize a Communication Channel between Gmail and O365

To migrate from Gmail to Office 365 successfully, have to establish a communication channel between both Gmail and O365.

  1. Select the Exchange admin center >> Recipients >> Migration >> Migration endpoints.
  2. Hit on the “+” and choose IMAP.
  3. Put the IMAP Server & Settings on the configuration page.
  4. Lastly, provide a migration endpoint name.

Steps 5: List User Mailbox of Gmail for Migration Batch Creation

  1. Sign into your Google Admin Console.
  2. Select the Users and choose a list of users from the Admin center.
  3. Collect the email address of the user’s mailbox that you wants to migrate.
  4. Lastly, make an Excel sheet and enter the collected email address and password and save it as CSV.

Step 6: Make the Migration Batch for Gmail to Office 365 Migration

  1. From the Admin center choose Exchange.
  2. Select the Recipient >> Migration.
  3. Hit on the “+” and select Migrate to Exchange Online option.
  4. Choose IMAP migration >> Next and select the CSV file on the Select the user’s screen.
  5. After the completed validation, Gmail will show the mailbox.
  6. Choose the previously created migration point.
  7. Now continue with the default values.
  8. On the Move configuration page & provide the migration batch name.
  9. Lastly, Provides the needed options and starts Gmail to Office 365 migration.

Step 7: Up-to-Date DNS Record

  1. Visit the Admin Centre and chose Settings.
  2. Hit on the Domain >> Domain Name option.
  3. Lastly, a notification will appear as a completion message to migrate from Gmail to Office 365.

Limitations of Manual Methods

  • Due to multiple steps, the process will be lengthy and time taking.
  • One wrong step will lose your complete data permanently.
  • Also, high technical knowledge is required.

Direct and Safest Methods to Migrate Gmail to Microsoft 365

In the previous section, we have seen that users want to know how to migrate Gmail to Microsoft 365 Accounts. But, the manual solution to complete this process is complex and time-consuming.

However, we have an automated solution for you that allows users to make a successful switch from Gmail to Microsoft 365 account in a few moments.

Also, if you want to complete this process manually, then you need precise technical knowledge because any wrong step can delete your email data files. Thus, to avoid chances of data loss users can continue with RecoveryTools Gmail Backup Wizard. It is an expert-recommended solution that allows performing Gmail to Office 365 migration in a few mouse clicks.

The software comes with amazing and advanced features, which help to migrate from Gmail to Office 365 account directly without losing any information and details. All the working steps and advanced features are mentioned below in detail.

Quick Steps to Migrate from Gmail to Office 365

  • Step 1: Start the mentioned migration tool.
  • Step 2: Put Gmail account details in the panel.
  • Step 3: Select the required email labels or folders.
  • Step 4: Select Office 365 as the saving type.
  • Step 5: Apply filters and enter account credentials.
  • Step 6: Backup button for switching from Gmail to Office 365.

Benefits of Using Gmail to Office 365 Migration Tool

  • The software comes with an advanced filter option, which allows users to migrate only selective emails via Date Range, To, From, Subject, etc.
  • Also, users can map their folders into multiple different languages including English, Spanish, French, Dutch, Finnish, Norwegian, Swedish, German, Italy etc.
  • There is no need to perform any extra import/export process, the tool will migrate emails from Gmail to Office 365 directly.
  • The Gmail to Office 365 migration tool allows users to migrate emails from all folders including Inbox, Sent, Draft, Trash, Spam, and other created labels.
  • Also, it maintains the original folder hierarchy and email components including Bcc, Cc, To, From, Date, Subject, Title, Formatting, Images, Signature, Font, Colour, etc.
  • This Gmail to Office 365 migration tool allows users to migrate from multiple Gmail accounts at once by enabling Use Batch Mode and entering all account login details.
  • It has a very simple and user-friendly interface, which makes the tool more usable for all technical and non-technical users.
  • Also, users can migrate from Gmail to Office 365 in bulk without having file size limitations. And, users can migrate selective data from the software panel.

How to Migrate from Gmail to Office 365? Step by Step


Unable IMAP Access

  1. Firstly, download & Run the automated solution in your existing system. If you want to move one and more Gmail accounts data. Then choose Batch mode.

    migrate G Suite to Office 365

  2. Enter Gmail account login credentials to load mailbox items.

    migrate G Suite to Office 365

  3. After successful login, it will start fetching all the mailbox items with the original folder structure. Here, choose only the required folders.

    migrate G Suite to Office 365

  4. The utility will provide more than 30+ Email clients and file-saving formats. Choose Office 365 from its list.

    migrate G Suite to Office 365

  5. Users can select Advanced Settings for Selective Backup based on Filters like Date Range, From, To, Subject, etc for Gmail to Office 365 migration selectively.

    migrate G Suite to Office 365

  6. Enter the resultant O365 Account login credentials to migrate Gmail to Office 365.

    migrate G Suite to Office 365

  7. Lastly, click on the Backup button to instantly initialize the whole migration process.

    migrate G Suite to Office 365

  8. Open your resultant Office 365 Account and access all the mailbox items received from your account.

    migrate G Suite to Office 365

That’s it for an automated solution to migrate Gmail to Office 365 account.

Frequently Asked Questions

  • Ques 1: What’s the difference between Office 365 and Microsoft 365?

    Ans: Microsoft 365, formerly Office 365, provides multiple advanced applications and features & filters to maintain your complete data.

  • Ques 2: Why Office 365 is better than Google?

    Ans: Depending on your requirements, Office 365 and Google both provide almost similar applications and filters. But Office 365 is the best choice for maintaining large company data.

  • Ques 3: What is the maximum email storage for Office 365?

    Ans: 50 GB is the max email storage for MS Office 365 account.

  • Ques 4: Is Microsoft 365 now free?

    Yes, web-based Microsoft 365 is free for all, but you need a subscription for desktop-based O365.

  • Ques 5: Does Gmail have a storage limit?

    Ans: Yes, Gmail provides 15 GB of storage space to manage your complete data for free.

The Verge

In this article, we discuss how a user can migrate from Gmail to Office 365 with step by step guide. A lot of other solutions are already present on the Internet but we recommend you continue with this to speed up the migration process easier while comparing to manual tricks. You can also continue with the demo version of this software. For any kind of help, you can also connect with the technical team for good.