How to Export Gmail Emails to CSV Format? Top Methods

Summary: If you are looking for a solution to export Gmail emails to CSV, then you are on the right page. You may be in search of the best ways to import Gmail emails to CSV but have not found any solution that can convert your complete Gmail mailbox into CSV format. Here is why today we have come up with this article.

In this article, we will discuss multiple methods to export emails from Gmail to CSV format. The solutions we are going to discuss here, will be accessible on both Windows and Mac. If you want to get best results after exporting Gmail to CSV file format then you need to stick till the end of this article. Pay attention to each and every step carefully so that you can export Gmail emails to CSV hassle-free.

Reasons to Export Gmail Emails to CSV Format

• Guarantees your data security by providing a reliable local backup.
• Enables the storage of messages outside Gmail, thus saving valuable space in your cloud storage account.
• Makes the analysis, tracking of growth, and processing of data using spreadsheets such as Excel and other substitutes as increasingly smooth.
• Makes it possible to order and categorize email data and present them in neat tables.

How to Export Gmail Emails to CSV Manually?

To export Gmail emails to CSV file format, you need a solution that can work according to your conversion needs. All methods that we are going to discuss below are in detail one by one. In the first method, we will discuss how to export Gmail to CSV. In the second method, we will learn how to complete the Gmail to Excel process by using the Thunderbird email client. We will also discuss the safest method to effortlessly export Gmail emails to CSV, which is also an expert choice solution. You may select any of the methods which are suitable for you and make your export process more reliable.

Export Gmail Emails to CSV using Thunderbird

You have to complete this method into two phases. Firstly, we will connect both accounts and then export emails from Gmail to Excel format. Below are the steps for this method.

Step 1: Connect Gmail to Thunderbird

1. Open a Thunderbird account.
2. Choose Tools >> Account Settings option.

   

3. Select the Account Actions >> Add Mail Account button.

   

4. Enter the login details of your Gmail account and hit the Next icon.

   

5. Put the IMAP/POP details of Gmail and hit the Finish button.

   

After a successful connection, now we will export emails in CSV format. Follow the step 2.

Step 2: Export Gmail Emails to CSV/Excel

1. Restart the Thunderbird account.
2. Right-click on the connected folders of Gmail.
3. Choose ImportExportTools NG >> Export All Messages in the Folder >> Spreadsheet CSV options.

   

4. Browse the location to save this file.

Drawbacks: To export Gmail emails to CSV format with this task, you have to go through two phases. Also, for this method make sure that the Thunderbird email client is installed on your system. Additionally, there is a high chance of losing emails while performing these methods as they are a bit lengthy and time consuming as well.

Notable Limitations of the Manual Method

• When it comes to manual approach, you will have to go through a lengthy two-step process followed by the installation of Thunderbird email client application on your PC.
• The second limitation is that this is a very hectic task as you have to select the emails individually. If you have 1000 emails in your mailbox then you have to select 1000 emails, a lot of time will be wasted in doing this method.
• Because the method takes an unreasonably long period of time, it is probable that you will lose some of the emails during exporting.

Export Gmail Emails to CSV Format Automatically: Step-by-Step

1. Firstly, download and install the given tool on your system.

   

2. And, login to your account using proper login credentials and hit on the Login button. This requires an app password and it is significant to note that app password requires 2-step verification to be enabled via the Google security settings.

   

3. Choose the required files and folders from the software panel.

   

4. Select the backup option as CSV from the list of formats.

   

5. Apply the advanced filters as per your choice from Filter Options.

   

6. Select the desired location using the Browse button.

   

7. Lastly, click on the Backup button to export Gmail emails to CSV format.

   

Conclusion

In the blog, we looked at the best methods of exporting Gmail emails to CSV or Excel files. While some manual methods like Thunderbird configuration are free methods to use, they are cumbersome and error-prone and result in data loss while transferring bulk emails. Thus, if you want an easy, fast, and smooth experience, use the software like RecoveryTools.

This advanced utility enables you to export Gmail emails in batch (along with attachments or metadata) into CSV format, without changing the structure of the emails.

FAQs

Q1: Is it possible for the tool to transfer infinite numbers of emails and files into CSV?

Yes, in its pro version it does transfer an infinite number of emails and files, including other supporting documents into a single CSV file while also ensuring the integrity of whole data.

 Q2: Is the original folder hierarchy preserved during migration?

Yes, the entire file and folder hierarchy is effectively preserved during the process.

 Q3: Is filtering of certain emails possible while selecting the folder location for output files?

Yes, users can select specific outputs of emails or pick any location for their output files as per their convenience and take advantage of some filtering options provided in the software.