Automatically Export Outlook Emails to Excel with Date & Time

Published By Jamie Kaler

Approved By Rollins Duke

Published On August 10th, 2026

Reading Time 8 Min Read

Summary: Business professionals required to export Outlook emails to Excel spreadsheets in order to collect client information, data analyst, to feed into CRM, or backup when migrating to a new server can extract a well mapped and readable Outlook email data primarily using 2 methods:

Using Outlook Classic for Windows to export as CSV (tabular format) which can be accessed in Excel.
Using an automation tool like RecoveryTools – to selectively save emails from Outlook to Excel at once.

This guide covers step-by-step instructions for both methods.

Note: The option to export Outlook emails as CSV for further access in Microsoft Excel is currently only available in Outlook Classic (2024, 2021, 2019 & 2016). It is unavailable for Outlook New and Mac. Use RecoveryTools automated solution in case export is required.

Well, both Outlook and Excel are different platforms. Outlook is an email client application for receiving and sending emails. also, it maintains your complete data including contacts, calendars, notes, journals etc.

On another hand, Excel is a spreadsheet application that is used to calculate and count numbers data. However, many Outlook users turn to Google Search Engine to find a way to export Outlook emails to Excel. If you are one of them, you don’t need to see any more.

In this write-up, we are going to use both manual and professional methods to export email data from Outlook to Excel format. so read the complete article first and choose the required method.

What Outlook Email Fields Are Extracted in Excel Spreadsheet?

You can also export multiple email properties from Outlook to Excel spreadsheet using native method i.e. Subject, Message Body, Sender Name, Sender Email Address, Recipient (To, CC, and BCC) Names and Email Addresses, Categories, Importance, Sensitivity, Billing Information, and Mileage.

Outlook fields like – Sent and Received Date & Time, Message ID, Folder Name (when exporting multiple folders) and additional metadata requires an automated solution like RecoveryTools.

How to Extract Email Data from Outlook to Excel Manually?

There is only one direct method to export Outlook emails to excel for Excel with date and time. So, here we are going to mention this way.

Open your Outlook account.
Choose the File tab from the top corner.
Select Import/Export >> Export to a File.
Choose the Comma Separated Values option.
Select the folders and hit the Next button.
Select the path and hit the Finish button.

Note: Outlook does not have an export by date feature. Instead, filter your emails using Advanced Find (Ctrl+Shift+F), move the matching messages to a temporary folder and export that folder in Outlook to Excel using the above method.

Limitations of Import/Export Wizard to Save Outlook Emails as Excel

Export only one Outlook folder (eg: archive, inbox, draft) to CSV at a time.
Even with the “Map Field” option, there is no way to transfer Outlook Emails to Excel with Date & Time fields & attachment (as they are not supported by CSV).
Will not work for users with Outlook New or Mac.
Duplicate entries of emails with incorrect mapping are certain user mentioned concerns.
For larger mailboxes Outlook may show “Not Responding”.
Limited to the export of primary user mailboxes from Outlook to Excel.

Export Outlook Emails to Excel Professionally Instantly

RecoveryTools Outlook Migrator is a one stop solution that lets you export multiple Outlook mailbox data including mail, calendars, and contacts, from Outlook Mac, New (by exporting PST) and Classic in Excel spreadsheet with Date, Time and all other crucial features with advanced auto mapping.

Note: The tool works with Outlook data configures inside active profile as well as export inaccessible/corrupted PST files in Excel format.

Free Download the Solution:

Download Now Purchase Now

Note: This is a trial version of this application that allows you to export only a few emails from Outlook to Excel. If you want to export multiple emails from Outlook to Excel, then purchase a license key to activate the software.

How to Extract Email Data from Outlook to Excel? Step by Step

Thereafter, launch the software on your Windows computer.
After that, auto-locate Outlook data with a dedicated option. Or select Outlook files with dual selection options.
Thereafter, choose the required email folder in which you want to export Outlook emails to Excel with date and time.
After that, select the CSV option from the list of file-saving options.
Click on the Filter Options tab and apply the advanced filter option for the selective process.
Thereafter, set the destination location path to save resultant data at the user’s desired location path.
After that, click on the Next button to start the Outlook to Excel Process.
Check destination mailbox items from the default output folder location.

Top Advantages of Outlook Emails to Excel Export Tool

Batch Export Outlook Emails to Excel: You can export multiple Outlook folders under different user accounts in one go to Excel helping overcome native method limitation.
Export Corrupted Outlook Data to Excel: The best part of this application can export data from a corrupted and inaccessible Outlook application. A user can easily access data from corrupted Outlook to Excel without any issues.
Save Resultant Data at User Location: The software gives the facility to save and select any destination location path without any issues. By default, it allows us to save the resultant files in a separate folder on the Desktop. You can change it and choose any external and internal storage location without any issues.
Maintain Folder Hierarchy: During the process, the software maintains the email folder hierarchy without any issues. The software also keeps email properties without any issues. It supports all editions of Outlook without any issues.
Simple and Consistent Interface: The software comes with a simple and consistent interface. Both types of users technical and non-technical users can easily use this application without any guidance.
100% Secure and Easy to Use Interface: The utility provides a 100% secure interface that never stores the user’s data in the interface and software database. It never stores user location and path, etc. in the interface caches.

Advanced Filters to Selectively Export Emails from Outlook to Excel

Date Range – To extract emails between a start and end date. Used for year-end reporting or compliance tracking.
From (specific sender address) & To (specific recipient address) – To track ongoing conversation with a particular client or stakeholder.
Subject – Useful for getting a specific category of Outlook emails in Excel like Invoices, Appointment Letters, Transactions etc.
Exclude Folders – Avoid unnecessary emails in the folders like Spam, Trash or Deleted to get a more organised output.

FAQs: Convert Outlook Emails to Excel

Q: Can I restore emails exported as Excel back into Outlook?

Yes, excel can be reliable for restoration as well, you can export the spreadsheet as CSV from excel and import in Outlook with “Import/Export Wizard”.

Q: Will my Outlook email attachment be also saved in Excel Spreadsheet?

No, transferring Outlook emails to Excel lead to attachment loss as CSV (the intermediate format) required for one-time export in Excel does not support attachment being a plain text format.

Q: Why does my Outlook keep crashing when I extract to Excel?

This is bound to happen with larger Outlook mailboxes.

Q: Can I export Outlook Shared Mailbox to Excel?

Yes, you can export an Outlook shared mailbox to Excel using the RecoveryTools automated, but Outlook’s direct export wizard often restricts secondary or mapped mailboxes.

Q: Why do I only see half my message body in the final Excel?

This is because of Excel’s limitations. A single cell in excel can only store up to 32,767 characters. Hence longer Outlook messages are bound to be shortened when exported to Excel.

Q: Can Power Query help pull Outlook data in Excel automatically?

No, it is not a reliable way for Outlook to use, it only works with Exchange Online mailboxes.

Conclusion

In the above article, we have discussed the ways to export Outlook emails to Excel with date and time. If you want to know the process, then read this article and download the recommended solution. The software supports all Microsoft Windows Operating Systems without any issues. With the help of this application, users can easily add multiple Outlook Emails in Excel without losing information.

So, download the software on your Windows machine and learn the process free of cost. Satisfied users can easily extract email data from Outlook to Excel without any limitations. The software supports all editions of Microsoft Windows as well as Mac editions such as Windows 11, 10, Windows Server 2025, 2022, 2019, and 2016. The software is also fully compatible with the latest and earlier supported versions of macOS