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How to Convert Outlook Email to Word Document ( DOC / DOCX )?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On March 15th, 2024
Reading Time 6 Min Read

Convert Outlook email to Word document through this complete guide. In this article, we will provide you with the most effective ways to insert Outlook email into a Word document instantly and effortlessly. Whether you want to do it manually or using advanced approaches, we are going to discuss it all here. Start reading…

Outlook and Word both are products of Microsoft. Outlook stores and saves its data in PST format and MS Word makes DOCX files which are easily compatible with a text editor. If you convert Outlook email to Word document, it can help you to manage and maintain your business more efficiently.

In this article, we will discuss the 3 best methods to insert Outlook email into Word document. Each method is described step-by-step with in-depth information which is easy to understand even if you are non-technical.

Points to Remember Before Outlook to Word Conversion

Before you convert Outlook email to Word document, there are a few things you should keep in mind. Look at the following:

  • Make sure the data you converted has not lost its original formatting.
  • Ensure that the attachments available in your emails are included in the converted Word file properly.
  • Check that images, media, and other elements are successfully transferred.
  • Pay attention to the clarity and readability of the converted Outlook emails.
  • The consistency in headers and footers is maintained professionally.
  • Thoroughly review that there are no errors, missing information, or unintended changes in the document.

Expert Solution to Convert Outlook Email to Word Document

The manual method requires technical knowledge, if by chance the manual method does not work then use RecoveryTools Outlook PST Converter. The software has many advanced features and capabilities. Users can batch-convert Outlook email to Word documents without any file size limitations.

The Outlook to Word converter can automatically load the Outlook data directly from the application. Also, users can upload PST files manually. So do not waste more time and instantly convert email into Word document from multiple email clients. Some of the features and steps are mentioned below:

Quick Steps to Convert Outlook Email to Word

  • Step 1: Start the Outlook to Word Converter.
  • Step 2: Add your Outlook emails at once.
  • Step 3: Choose the desired email folders.
  • Step 4: Select DOC as a Saving option.
  • Step 5: Browse the location to save results.
  • Step 6: Click the Convert button to convert Outlook email to Word document.

How to Insert Outlook Email into Word Document? Complete Guide

  1. Open the Outlook to Word Converter. You’ll see the first screen.

    Outlook to Word Converter

  2. Import the Outlook email folders you want to change to Word, whether it’s one or many.

    Import the Outlook email folders

  3. Choose the specific Outlook mailboxes you want to include in the conversion.

    specific Outlook mailboxes

  4. Choose “DOC” as the file-saving option to insert Outlook email into Word document.

    file-saving option

  5. If you want to convert selective emails, then apply the advanced filter from the Filter Options tab.

    advanced filters

  6. After that, enable the File Naming Option to manage your single converted resultant files as per your choice.

    manage files

  7. Hit on the Browse (Folder) button to choose the needed location to save the resultant data.

    needed location

  8. Click the “Convert” button to convert Outlook email to Word document process.

    convert Outlook email to Word document process

How to Export Outlook Emails to Word Document Manually?

Here we are going to mention two manual methods to accomplish your task. Both ways are given below in detail with step by step process. First read all the methods, and then choose the best for you.

Method 1: Save Outlook Email as Word via Text File

This method is divided into two steps, and both are mentioned below step by step to convert Outlook email to Word document.

Step 1: Export Emails as Text

  1. Open Outlook and choose the email you want to export.
  2. Click on the “File” tab, then select “Save As.”
  3. Choose “Text Only (*.txt)” from the dropdown menu.
  4. Pick a destination path and click “Save.”
  5. Verify that the Outlook email is now saved in TXT format.

Step2: Open Text File with Word

  1. Right-click on the TXT file and select “Open with Word.”
  2. View the Outlook email in MS Word.
  3. Go to “File” and choose “Save As.”
  4. Select “Word Document (*.docx)” from the dropdown menu and save.

Method 2: Convert Outlook Email to Word Document With VBA Script

  1. Open Outlook and press ALT + 11 keys.
  2. In the Outlook VBA Editor, open a new Module.
  3. Paste the provided VBA code.
  4. Add a new VBA project to the Quick Access Toolbar.
  5. Select an email, and click the Macro icon in the Quick Access Toolbar.
  6. Finally, Save Outlook email as Word document.

Users can’t convert multiple Outlook email to Word document in bulk at once and also manual methods don’t provide bulk options. Still, if you have any doubts, then you can read the all features that are given below:

Why Outlook Email to Word Converter Over Manual Methods?

  • Easily export multiple Outlook emails to Word documents in bulk at once without having file size limitations.
  • This tool allows users to import single or multiple data files or folders to the panel using the Select Files and Select Folders options.
  • The Use Recovery Mode allows users to repair the inaccessible, orphan, corrupted, and damaged data files to convert Outlook email to Word document.
  • Also, this Outlook to Word converter tool can safely load the complete profile data automatically from the default storage location whether your account is working or not.
  • The mentioned tool can insert Outlook emails from all default folders to Word format including Inbox, Sent, Draft, Spam, Bin, Important, and other created folders.
  • This Outlook to Word conversion tool maintains original folder hierarchy and email components including email header and body details with attachments.
  • Also, users can import all types of data files exported from any Outlook version including 2021, 2019, 2016, 2013, 2010, and all previous versions.

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This guide shows you how to easily convert Outlook email to Word document covering both manual and advanced approaches. Consider the data integrity, document formatting, as well as overall document quality. Use either sequential manual techniques or the tool to save Outlook email as Word document in bulk in addition to an organized email management process.