How to Convert Outlook Email to Word Document ( DOC / DOCX )?

Want to convert Outlook email to Word document? In this guide, we will cover the most effective ways of conversion. Whether you want to do it manually or using advanced approaches, we are going to discuss it all here. Outlook and Word both are products of Microsoft. Outlook stores and saves its data in PST format and MS Word makes DOCX files which are easily compatible with a text editor. So it can help you to manage and maintain your business more efficiently.

In this article, we will discuss the 3 best methods to insert Outlook email into Word document. Each method is described step-by-step with in-depth information which is easy to understand, even if you are non-technical user.

Why Users Convert Outlook Email to Word?

There are several reasons why users convert Outlook emails to Word documents. Some of them are:

Easy Editing: Word documents allow users to edit, format and handle email content smoothly.
Better Documentation: Users can save crucial email messages as Word files for various purposes like records, reports or documentation.
Easy Sharing: Share Word documents smoothly with clients, colleagues or others without any need of Outlook.
Offline Access: Open and read converted emails anytime you want without opening the Outlook application.
Keep Email Records: Save crucial emails as Word documents to keep an additional copy of important information.

How to Export Outlook Emails to Word Document Manually?

Here we are going to mention two manual methods to accomplish your task. Both ways are given below in detail with step by step process. First read all the methods, and then choose the best for you.

Method 1: Save Outlook Email as Word via Text File

This method is divided into two steps, and both are mentioned below step by step to convert Outlook email to Word document.

Step 1: Export Emails as Text

1. Open Outlook and choose the email you want to export.
   
2. Click on “File” tab, then select “Save As.”
   
   
3. Choose “Text Only (*.txt)” from the dropdown menu.
   
4. Pick destination path and click “Save.”
   
   
5. Verify that Outlook email is now saved in TXT format.
   

Step 2: Open Text File with Word

1. Right-click on the TXT file and select “Open with Word.”
   
   
2. View the Outlook email in MS Word.
   
3. Go to “File” and choose “Save As.”
   
   
4. Select “Word Document (*.docx)” from the dropdown menu and save.
   

Method 2: Insert Outlook Email into Word Document With VBA Script

1. Open Outlook and press ALT + F11 keys.
2. In the Outlook VBA Editor, open a new Module.
3. Paste the provided VBA code.
   
4. Add new VBA project to the Quick Access Toolbar.
5. Select an email, and click the Macro icon in the Quick Access Toolbar.
6. Finally, Save Outlook email as Word document.

Users can’t convert multiple Outlook email to Word document in bulk at once and also manual methods don’t provide bulk options.

Limitations of these methods

These manual methods can help convert Outlook email to Word documents, but they do come with several limitations 

• The TXT method needs two separate conversion steps that can take a lot of time.
• Converting Outlook email to TXT through this method can remove formatting, tables, images or HTML content.
• Working with VBA script can be difficult for users with limited technical skills.
• If the script does not work, then users may require extra changes and troubleshooting.
• These methods might not be suitable for bulk Outlook email to Word conversion.
• Manual conversion requires more effort, especially when handling with multiple emails.

Expert Solution to Convert Outlook Email to Word Document

The manual method requires technical knowledge, by chance, the manual method does not work, then use RecoveryTools Outlook PST Converter. The software has many advanced features and capabilities. Users can convert multiple Outlook email to Word documents without any file size limitations.

The Outlook to Word converter can automatically load the Outlook data directly from the application. Also, users can upload PST files manually. So do not waste more time and instantly convert email into Word documents from multiple email clients. Some of the features and steps are mentioned below:

How to Insert Outlook Email into Word Document? Complete Guide

1. Open the Outlook to Word Converter. You’ll see the first screen.

   

2. Import the Outlook email folders you want to change to Word, whether it’s one or many.

   

3. Choose specific Outlook mailboxes you want to include in the conversion.

   

4. Choose “DOC” as the file-saving option to insert Outlook email into Word document.

   

5. If you want to convert selective emails, then apply the advanced filter from the Filter Options tab.

   

6. After that, enable the File Naming Option to manage your single converted resultant files as per your choice.

   

7. Hit on the Browse (Folder) button to choose the needed location to save the resultant data.

   

8. Click the “Convert” button to convert Outlook email to Word document process.

   

Similar Article:

• How to Convert Yahoo Email to Word Document in Bulk?
• Convert Gmail to Word Document in Bulk Without Losing Formatting

FAQs

Ques 1. How do I turn an Outlook email into a Word document?

Open Outlook email, copy its content & paste it into Microsoft Word. If users want multiple emails, they can use an Outlook to Word converter for batch conversion.

Ques 2. Can I convert multiple Outlook emails to Word documents at once?

Yes, users can convert multiple Outlook emails to Word documents in bulk using a RecoveryTools Outlook to Word Converter.

Ques 3. How do I copy emails from Outlook to Word?

Open Outlook email & paste it directly into Word. This is suitable for converting few emails.

Ques 4. Does converting Outlook emails to Word preserve the original formatting?

Yes, RecoveryTools Outlook to Word Converter can keep the important email content like text, images, attachments and basic formatting during conversion.

Conclusion

This guide covers both manual and advanced methods to convert Outlook email to Word document using manual and advanced methods. However, manual method works for few emails, whereas automated tools offer smoother way to save Outlook emails to Word document in bulk. So users can choose the method that works best as per their needs and preserve email formatting, data and document quality.