How to Export Gmail to PST File With/Without Outlook?

Exporting Gmail to PST is an important task for any user, even though we have received many user queries for the same. That is why we have finally come up with a solution that provides instant results to users while maintaining complete data integrity. Without wasting much time here, let us move straight towards our solution.

Before starting the process, let’s have some knowledge of what you will get in this blog.

In this blog, we will be explaining how to backup Gmail to PST File with or without Outlook installation. After researching, we understand that many users are looking for solutions to export Gmail emails to PST in bulk. By considering that scenario, we will provide you with multiple efficient solutions for the entire conversion process.

What is the Need to Download Gmail to PST Format?

There are numerous reasons why users want to convert Gmail emails to PST format, but there is a strong reason that Outlook provides multiple advanced features, which make your professional work smooth. The rest of the reasons are given below for a better understanding of the archive Gmail to PST format process:

• Gmail is a widely used and most popular email service that particularly operates on the Web. A cloud-based environment comes with various advantages and disadvantages.
• One can access their mailbox items from anywhere with the help of an appropriate device and network connection.
• It comes with free digital storage of 15GB for storing items on Google Drive. However, the major problem with Gmail is that users cannot access the mailbox items without an Internet connection when there is an urgent need to read Gmail emails.
• There is no backup available locally by default for your Gmail mailbox items. In case of any accidental loss, there is no way to recover your lost data.
• This will create a UNICODE PST file that all versions of Outlook have supported. PST file allows storing a large number of mailbox items up to 50GB.

Manual Steps to Export Emails from Gmail to PST also

Users can export Gmail messages to PST format by connecting accounts manually. We have mentioned a professional solution that helps users to backup Gmail to PST format without Outlook installation.

Both methods are explained below in thoroughly one by one, so go and check out all the steps. Read all the required information first and then start the process.

1: Convert Gmail Emails to PST File with Outlook?

For the Gmail export to PST process, the latest Outlook version must be installed on your system and also make sure you are providing the correct details. This process has two steps, follow both steps carefully. Even you have to do some preparation in advance for the configuration:

Step 1: Connect Gmail to Outlook

1. Log in to your Outlook desktop.
2. Head to the File tab from the top.

   

3. Click on the Add Account option.

   

4. Choose “Manual Setup or Additional Server Types” >> Next icon.

   

5. Select the POP or IMAP option and then Next icon.

   

6. Provide login details of Gmail, and server details, and hit on the More Settings option.

   

7. Go to Outgoing Server and check the My Outgoing Server option and OK button.

   

8. In the Advanced tab, provide the Incoming and Outgoing details and click on the OK icon.

   

9. Back to the main screen and hit the Next button.

   

10. Lastly, click on the Close button after completing the tasks.

    

11. Finally hit the Finish icon to export Gmail to PST format.

    

Step 2: Export Gmail Emails to PST Format

After connecting your accounts, we will now export the uploaded Gmail data in PST format. All the working steps are given below in detail:

1. Sign into your Outlook account.
2. After that, go to “File” Menu.
3. Choose Open & Export > Import/Export.

   

4. Select the “Export to a file” option.

   

5. Choose Outlook data file (.PST) & Next.

   

6. Select the folder you want to export to.

   

7. Choose the destination path using the Browse button.

   

8. Finally, enable the advanced option and click on the Finish icon.

Hence, by performing these simple steps you can easily export the data but the main limitation arises there that the process is too long and will take most of the time and effort. Also, while configuring your Gmail Account, there may be some loss of data. We suggest you use the following solution and stay away from these kinds of limitations.

Export Gmail to PST through Google Takeout

Since Google takeout does not support PST format directly, users are required to go through 2 phases. The first one is to export Gmail to MBOX format and the second phase consists of using the MBOX converter tool in order to convert MBOX files to PST so that user could finally reach the execution point to export Gmail emails to PST.

Step 1: Download Gmail files to MBOX

1. Open Google Takeout on your browser
2. Enter your Gmail Credentials
   
3. Tap the option “Deselect All” and check “Mail” by scrolling down
4. Select the data to add “Gmail Emails”
   
5. Hit “Next Step” and select “Destination”
   
6. Further select >Frequency>File size and type”
   
7. Tap on “Create Export” and “Download”
   
8. The downloaded file will be in MBOX .zip
9. Make sure to extract the data from the .zip file

Step 2: Convert MBOX to PST

1. Download and open “RecoveryTools MBOX to PST Converter”
2. Select “Select Files or Folders”
   
3. Click “Next”
4. Choose the extracted MBOX files that you have saved from Google Takeout
5. Add “PST” as the saving format
   
6. Select a preferred “Location Path”
   
7. Finally, hit “Convert.”
8. Click “OK” after the completion
   
9. Check the converted file in the selected destination
   

How to Convert Gmail to PST without Outlook?

1. Run the given mentioned utility on your system.

   

2. Login to your Gmail account by entering the account login credentials.

   

3. Enable the advanced modes as per choice: Use Batch Mode and Use Proxy.

   

4. All the data will load on the panel, check the required folders & subfolders.

   

5. Choose the PST option from the list of saving options to start the export process.

   

6. Apply the advanced filter from the Filter Options tab to export specific emails.

   

7. Users can also change the default destination location according to their desired location.

   

8. Finally, click on the Backup button. Analyze the complete process directly in the application panel.

   

9. Then, click the OK button to exit from here to convert Gmail to PST.

   

10. You can access the resultant PST file directly from the destination location.

    

11. Finally, the application will generate a Saving Log report which includes the summarized details about the export Gmail to PST process.

    

12. Therefore, after completing the steps the software immediately starts to export emails from Gmail to a PST file.

Features of the Automated Way to Download Gmail to PST

The simple and self-explanatory interface helps all types of users to easily work with the software. The application directly Gmail export to PST without any additional application installation.

• Users can easily bulk export Gmail emails to PST format in a single attempt without any kind of loss of data.
• While migrating the bulk of data, the entire hierarchy of all the files and folders will be maintained throughout the conversion process.
• Advanced filter option to search for a particular email using different intents from the entire mailbox data items.
• Easily configure your Gmail account just by entering login credentials and it does not require any kind of extra installation to export multiple emails to the PST process.
• Preserves email meta properties such as contacts, calendars, to-do lists, emails, and attachments in a precise manner.
• The utility is compatible with all the previous as well as the latest versions of Windows and Mac OS and supports all types of 32-bit as well as 64-bit versions.

Conclusion

In conclusion, after reading this comprehensive blog, you can easily understand how to export Gmail to PST without Outlook including emails and mailbox items. The above solution gives you a step-by-step guide to export large amounts of data instantly in just a few minutes. However, the utility mentioned above is one of the simple solutions present on the internet and works as per the needs and demands of the users. With the help of the tool’s free trial version, users can discover many amazing attributes before buying and can reach out to us at 24/7 through our customer support.

Commonly Asked Queries

Q 1: Is there a free tool to export Gmail to PST?

Ans: Yes, our software is free to export Gmail emails to PST format without Outlook installation, but as a free edition. You can easily analyze the software performance and features with the demo version.

Q 2: How do I export all my emails from Gmail?

Ans: You can export all your emails from your Gmail account through Google Takeout in .mbox format. For complete steps, you can visit the download Gmail emails locally.

Q 3: Does Gmail have PST files?

Ans: No, Gmail doesn’t have a PST file, and also you can open PST file in Gmail directly.

Q 4: How do I export emails into a PST file?

Ans: You can export emails into a PST file only from an Outlook account. We have mentioned the steps for a similar process above in Step 2.

Q 5: Does a PST file contain all emails?

Ans: Yes, the PST file contains all the emails of the Outlook profile including Inbox, Sent, Draft, Important, Spam, Bin, etc.