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How to Print Gmail Emails in Bulk? Top 3 Methods

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On November 30th, 2023
Reading Time 5 Min Read
Summary: In this article, you will learn how to print Gmail emails in bulk at once. Gmail does not provide any built-in feature to print multiple Gmail emails at once but you can do it manually. We will show you how to implement this manual task and then discuss which is the best way to Gmail print multiple emails quickly.

Email is an important way to communicate with friends and colleagues, hence it is important for both personal and professional use. Sometimes, you need to save Gmail emails to Hard Drive that are important for your work or yourself.

When you print Gmail emails in bulk, there is extra stuff at the top of the paper that you might not need, or you might want to remove personal things from the printed email. Doing this can be hard and take a lot of time if you don’t know what to do.

The good news is there’s a way to get rid of the extra stuff so you can just see the important part and not waste time. So, let’s start exploring all the methods to print Gmail emails in bulk with or without header.

Method 1: How to Print an Email from Gmail with Header?

  1. log in to your Gmail account.
  2. Open the required email from here.
  3. Click on the More (3 dots) >> Print icon.

    print Gmail emails in bulk

  4. A window will appear to set up the required settings and hit the Print option.

    required settings

  5. After all the settings, browse the location and click on the Save icon.


Method 2: Print Multiple Gmail Emails Without Header

  1. Navigate your Gmail account and open the required email.
  2. Press the left click on your mouse, and select the entire content that you want to download all my Gmail emails.
  3. Right-click and choose Print from the box.


  4. In the preview, you can see your email without header on the page.
  5. Check options such as destination, pages, etc. then apply other settings if needed.

    Check options

  6. Finally hit the Print button to successfully process.

Limitations of Manual Methods

  • There is no option available to print Gmail emails in bulk at once.
  • Users have to follow the same process again and again for each email.
  • Multiple steps make this method time time-consuming process.

Method 3: Best Method to Print Gmail Emails in Bulk at Once

The smartest way to print multiple Gmail emails is by using a professional Gmail Backup Tool. The application will allow users to export data files across multiple platforms. Users can easily save selected emails in Gmail in batch mode using this application. Free download the trial from the below button:

Trial Limitation: The free edition of the application will allow users to save the first 25 emails from each folder. If you want to print unlimited Gmail emails & attachments, you need to activate the software. Purchase the license key & then activate the software.

Quick Steps to Print Gmail Emails in Bulk

  • Step 1: Download and run the utility.
  • Step 2: Enter the Gmail credentials.
  • Step 3: Check the required data from the panel.
  • Step 4: Choose PDF as saving format.
  • Step 5: Apply the required advanced modes.
  • Step 6: Click on the Backup button.

How to Print Selected Emails in Gmail in Bulk Using Tool?

Important: You have to enable IMAP access and make an app password to use the space of the normal password for error-free configuration.

app password

  1. Launch the application on your Mac & Windows OS.

    tool to print multiple emails in Gmail

  2. Provide the login credentials of your Gmail account and hit on the Login details.

    login credentials

  3. Also, here you can enable the required advanced modes:
    • Use Batch Mode: To print emails from multiple Gmail accounts at once through a CSV file, which contains login details of all accounts.
    • Proxy Server: Check this mode, if you are using a proxy server and put the details.

    advanced modes

  4. Now tool will load all the data automatically, and check the required folders and subfolders.

    load all the data

  5. Click on the Select Saving Option and choose PDF from the list.

    Select Saving Option

  6. Enable the advanced filter option from the Filter Options tab as per your choice.

    Filter Options

  7. Now go to the Backup tab and apply the File Naming Option to manage your resultant data.

    File Naming Option

  8. Choose the required location using the Browse button as per choice.


  9. After applying all the settings, click on the Backup button to print Gmail emails in bulk.

    print Gmail emails in bulk

Best and Advanced Features of this Software

  • The software can easily print emails from multiple Gmail accounts at once using Use Batch Mode through CSV file which contains login details of all accounts.
  • Users can easily select the required folders and subfolders from the panel, and also it allows users to move emails from all default folders including Inbox, Sent, Draft, Trash, Spam, Important, and other created folders.
  • This tool provides advanced features that allow users to select processes via To, From, Date, Subject, etc. Also, users can disable unwanted or empty folders.
  • Also, it maintains the original folder hierarchy and email components including Bcc, Cc, To, From, Date, Subject, Time, Formatting, Image, Signature, and other elements.
  • This tool chooses the desktop location by default, and you can change the destination using the Browse button.

Let’s Conclude

In the above article, we learned multiple methods of how to print Gmail emails in bulk. A user can print all the emails and attachments from Gmail using the above methods. The best way to print multiple Gmail emails at once is using the utility that will keep the original email formatting preserved with the whole email content trouble-free and save you time. Choose as per your requirements.