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How to Backup Zimbra Desktop & Zimbra Web Client with Zimbra Backup Solution ?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On May 17th, 2022
Reading Time 6 Min Read


An email I’ve been waiting for the last day finally arrived, but when I tried to open the Zimbra Desktop mail client, it will open with an error message. This is a serious problem for me because my Zimbra Desktop client has over 2k+ important emails in the local folders. I can’t lose at any cost. Therefore, I decided to backup Zimbra Desktop Emails to my local computer. Does any method exist that can help me to Zimbra Backup Solution ? Please Help Me!!!!!!!!

I was looking for a way to backup Zimbra Web Client folders which contain large amounts of data for multiple users. We use the Zimbra Web Client for business communication. A few days before, my data storage space is filled up completely. Therefore, I want to backup important emails from Zimbra Web Client to the desired format. One of my colleagues suggests the RecoveryTools Zimbra Backup Solution to archive my Zimbra Web Client data. Can this Zimbra Backup Solution do this for me ?

Recently, we have received both these questions on our technical support channel. A large number of users are looking for a Zimbra backup Solution to save Zimbra Desktop or Zimbra Web Client emails.  In this post, we get to know about how to backup Zimbra Web Client or Zimbra Desktop data to other formats. Here, we will use Zimbra Backup Solution to archive Zimbra Mailbox to several formats. After that, you can easily backup Zimbra emails, contacts, calendars, tasks, notes, journals, etc.

Download the free trial version of the Zimbra Backup Solution tool from here. It allows you to save 25 emails per folder to several formats.


Zimbra Backup Solution by RecoveryTools

Zimbra Desktop is a free desktop-based email client application. However, its development was discontinued in 2013 under the operation of VMware but was resumed in February 2014. Zimbra Web Client is an online mail client that supports all features such as emails, calendars, document sharing, etc. And Last is Zimbra Server. It is a Linux distributions mail server that supports IMAP and POP3 protocols. It releases SOAP application interface of programming for all its functionalities. However, if you are looking for a Zimbra Backup Solution for Zimbra Server, then download Email Backup Wizard.

Zimbra Desktop and Zimbra Web Client allows you to extract their mailbox data to TGZ format. Using this solution, you can easily extract Zimbra Emails, Contacts, Calendars, Tasks, Notes, etc. But, if you are looking for a Zimbra Backup Solution for other formats. So, it is not simple. Because you need to change the mailbox items to other environments. Manually It is not possible. Therefore, you need to download RecoveryTools Zimbra Backup Solution tool to archive Zimbra mailbox. In the following section, we will explain the complete process to backup Zimbra emails locally.

How to Use Zimbra Backup Solution for Zimbra Clients ?

Follow the steps to understand the Zimbra Backup Solution Tool process: –

First, export all items of Zimbra Mailbox into a TGZ archive.

Download & Install the Zimbra Backup Solution on your Windows system.

After that, select Zimbra Mailbox folders in the user interface panel with dual options. For batch mailbox backup, pick the Select Folders option.

Thereafter, choose the required email folders from the list.

After that, choose the required format or switch to Contacts or Calendars tab.

Thereafter, set all additional options if you need it.

After that, select the destination location path according to user requirements.

Thereafter, click on the next to start Zimbra Backup Solution process.

After that, click on the “OK” button to exit from here.

Finally, analyze Saving Log report after conversion.

Advantages of Zimbra Backup Solution Utility

Complete Zimbra Backup Solution: – All the Zimbra mailbox folders data like Inbox, Deleted Items, Drafts, Spam, Junk E-mails, etc. will be backing up easily using this solution.

Dual Options to Batch Zimbra Mailbox Backup Solution: – The software provides dual selection options to choose multiple files. Using these options, one can easily export multiple Zimbra TGZ mailbox files.

Simple and Easy to Use Interface: – The software provides a simple and consistent interface for every type of user. No technical knowledge is required to use the Zimbra Backup Solution tool.

Option to Extract Contacts & Calendar Separately: – One can easily export contacts and calendars data to the standard format. So, you can easily backup all Zimbra items using this utility.

Change Email Language: – Zimbra Backup Solution allows you to change the language into other popular languages like Dutch, French, German, Spanish & Italian.

Maintain Email Folder Hierarchy Structure: – The software will maintain all the internal system folder hierarchy & attachments included within the email’s original.

Windows Supportable Application: – The software supports all editions of Microsoft Windows OS i.e. Windows 10, 8.1, 8, 7, XP, Vista, etc.

General Asked Queries

How to Backup Zimbra Desktop using this Solution ?

Follow the below steps to save Zimbra emails & other data: –

  1. Run Zimbra Backup Solution on Windows.
  2. Select Zimbra data files with dual selection options.
  3. Choose required backup data from the list.
  4. Select your desired format to backup Zimbra data.
  5. Click on the next button to start Zimbra Backup Solution.

Can I install this Zimbra Backup Solution on my Windows Server 2016 machine ?

Yes, the software supports all editions of Microsoft Windows including Windows Server variants.

Does it maintain Zimbra data accuracy while downloading information from web client ?

Yes, the software keeps all the properties after complete the Zimbra Backup on your local computer.

Can I use Zimbra backup solution to export Zimbra Web Client emails to another webmail ?

Yes, the software offers a direct backup option to export Zimbra Web Client to another webmail using Zimbra Cloud Backup Tool.


In the above article, we discussed all the Zimbra Backup Solution process. Using this solution, you can easily download mailbox items from Zimbra Client and Zimbra Web Client to local desktop computer. While Zimbra Backup Process, email properties, and email folder hierarchy structure will remain like the original. The company provides you a free trial edition to save 25 Zimbra emails per folder to several formats. For more details, you can contact our technical support team.