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How to Move Emails from A Specific Domain to Gmail?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On July 4th, 2024
Reading Time 7 Min Read

Summary: Do you want to move your domain email to Gmail and enjoy a seamless transition process? Are you unaware of how to execute this process? Don’t worry; go through this engaging post that explains every bit about how to transfer the email domain to Gmail.

Every entrepreneur wants to count on different domains to expand their business’s digital presence. A robust online presence is essential for your business’s growth. Using a particular domain email account is the best way to improve your online presence. Sometimes, to enhance their digital footprints, every business user needs to move domain email to Gmail.

The domain of a particular business is an indication of its identity. However, the hosting of such domains does not provide as many features as Gmail provides them. Therefore, after understanding the prerequisites, many people want to shift their domain email.

In this post, we will walk through different aspects of shifting their domain email. The readers will get to know the following points:

  • Why switch their domain email
  • Manual methods of performing this task.
  • Expert’s approach to moving domain email to Gmail.

Why Should You Transfer Your Domain Email to Gmail?

Here are some effective reasons that will help you transfer your domain email to Gmail. Take a look at some of these underlying reasons.

  • Spam Protection

    One of the most important features that entice business users to switch to Gmail is spam protection and filtering. However, if you rely on basic email services, these features will not be present there.

  • Ease of Use

    Gmail has a clean, intuitive interface that is quite easy for users to navigate. It also integrates well with several other Google apps, like Drive. Therefore, many businessmen prefer to move business Domain email to Gmail.

  • Reduces the Risk of Email Outrage

    The infrastructure of Gmail is very well incorporated, and this infrastructure is highly reliable. Apart from this, depending on Gmail as a domain email helps you reduce the risk of redundancies and the uptime of your business.

  • Easy Accessibility

    Gmail can be easily accessed from any particular device with an internet connection. It gives users flexibility regarding how they can manage their emails. The mobile applications also work well.

  • Establishes Legitimate Presence

    Moving your domain email to Gmail helps you establish a legitimate business presence. If you have a custom domain email, such as Gmail, it will help you establish a legitimate business presence. It will enhance the reputation of your business and give you a legitimate business presence over the years.

  • Deliverability

    If you own Gmail as a domain email, it makes sure that the recipient’s email is delivered to the recipient’s inbox. Having Gmail ensures that these business emails are not delivered as spam.

Because of all these reasons, every business user wants to move their domain email to Gmail.

How to Move Domain Email to Gmail Manually?

  1. Go to your Gmail account, enter your credentials, and then open it.
  2. Now, click on the Gear icon, and then go to the “All settings” option.
  3. You will find a new wizard, and then proceed to the “Accounts and Import Tab.”
  4. Now, click on Add an Email Account.
  5. Enter your domain name, and click on the Next option.
  6. Now, proceeding further, you should select “Import Emails from My Other Accounts.”
  7. Enter your domain email account password, and click on Continue.
  8. Now, enter your user’s name, password, POP server name, and port number.
  9. Access check mail from the other accounts option.
  10. Now, click on the Add a Mail Account link.
  11. Then, a new wizard will open, and you will enter the business domain email that you are willing to move.
  12. Click on Next to continue.
  13. Enter the username and password of your business domain email account.
  14. Now, you should verify your POP server and port number.
  15. You can choose the below options if needed.
  • Leave a copy of the retrieved message on the server.
  • Always use a secure connection whenever retrieving email.
  • Label incoming messages.
  1. Click on the Add Account option if you want to proceed further.
  2. The above steps will help you get a message the right way. “Would you like to send an email domain with the same name?
  3. You should now manage the permissions as per your requirements.
  4. Now, enter your name and email address, and then leave the box checked “Treat as an Alias box.”
  5. Set the SMTP and port number of your entered domain.
  6. Use SSL/TLS to secure the connection.
  7. Navigate to your email, and then access the verification email.
  8. Open the confirmation code, and then copy the verification code.
  9. Now, you can use your Gmail account to send and receive messages.

So, these are some manual steps that will help you migrate your domain email to Gmail. But these manual ways contain some shortcomings that are worth mentioning here. Take a look below at these limitations.

Limitations of Manual Ways:

  •  The manual way takes so much time and effort, and therefore, users want to avoid these methods.
  • Users sometimes face difficulties in the adoption process of their Gmail account.
  • If any user needs advanced customization facilities, they may find themselves engaged in loads of problems.

Also Read:
How to Add Business Email to Gmail Account?

How to Import Domain Email to Gmail Expert’s View?

Importing domain email to Gmail manually involves a lot of steps. It is a tedious task, and therefore, it is not worth it for users to rely on this method. Instead, they should opt for a reliable, instant professional solution that helps them move their domain email to Gmail. RecoveryTools Email Backup is a great utility that helps every aspirant move their emails from one domain to another. These are some steps that can help you accomplish your goal.

  1. Download, install, and run the software.
  2. Enter the credentials of your source email client and click on Log in.
  3. Check the required email folders for the data you want to migrate.
  4. Now, select the cloud-based file-saving option.
  5. Enter the credentials and click on the required button.
  6. You will find that the migration process begins.

Outstanding Features of a Professional Method

  • The software easily migrates the email from 90+ cloud or web-based email services.
  • At the time of migration, this software maintains adequate email formatting.
  • The software supports cloud-to-cloud and cloud-to-desktop migrations.
  • It offers a batch mode facility to migrate data from your domain email to Gmail and several other formats.
  • It provides multiple file naming options for ease of use.
  • The software provides users with no file size limitations to access the software.


  • Q 1: Can I move my domain email to Gmail?

    Ans: Yes, you can easily transfer your domain email to Gmail. For this purpose, you can use a manual solution; however, using a manual solution will not suffice. Instead, you must prefer a professional solution in this regard.

  • Q 2: Can I transfer a 60-GB mailbox from my domain to Gmail?

    Ans: Yes, you can easily transfer a 60-GB mailbox from my domain to Gmail. For this, you will have to rely on a professional solution.

  • Q 3: Can I link my professional email domain with Gmail?

    Ans: Yes, you can do it by following the manual way. But as it takes a lot of time and involves complexities, it will help you move your email domain to Gmail.


In this write-up, you have seen how to move domain email to Gmail. To help you understand the complexities involved in manual methods, we have also mentioned the manual method. But from an expert’s point of view, it is essential for you to rely on a professional method. A professional solution will indeed help you transfer your domain email to Gmail. If you still face any complexities in professional ways, you can drop a comment in the comment section. We will feel great about helping you out.