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How to Add Business Email to Gmail Account? Top Methods

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On July 3rd, 2024
Reading Time 7 Min Read

Summary- We can understand that adding work email to Gmail is a challenging task, sometimes users get confused with the steps. Therefore, in this write-up, we will discuss how to add business email to Gmail efficiently. Here, we will explore both manual methods and automated methods to connect a work email account to Gmail. So, without wasting any more time, let’s begin with the write-up.

A business email account is an email account that uses the business or organization domain name such as xyz@(company domain name).com instead of using the common email such as xyz@Gmail. com, abc@yahoo. com. With this business email address, you can get the trust of your consumers or clients as an honest work email account.

But if you want to add all the email messages from a work email account into a normal Gmail account? Then, you have to use or create your own Gmail account and access the created or used Gmail account.

Business emails are almost the same thing as individual emails. Despite that, there could be numerous business emails such as Gmail Business Email, Office 365, Yahoo, GoDaddy, Amazon Work email, etc. Today, in this article, we will discuss both the manual and professional approaches that will help users transfer work email to Gmail accounts.

Why Do Users Want to Add Business Email to Gmail?

Here, we have listed some common reasons that specify why many users want to add business email to Gmail:

  • Google Workspace offers a range of productivity tools, including Google Drive, Google Calendar, and Google Docs, which can be easily linked with Gmail.
  • Gmail offers more storage space, which can be beneficial for businesses with large email volumes.
  • Users may want to transfer their company or organization email account to Gmail to take advantage of Google’s data migration service, which allows them to migrate their email data to Google Workspace.
  • Gmail offers more flexibility in terms of customization with some advanced features like labels, filters, and many more, which can be useful for businesses and organizations.
  • Gmail is widely used and has a user-friendly interface which makes it easy for users to manage their email and collaborate with colleagues securely and efficiently.

How to Connect Business Emails to Gmail Manually?

If you’re a Gmail user, you can move your company email account to your Gmail inbox. You can use Gmail’s Mail Fetcher feature to add business email to Gmail. This way, email messages sent to your work email will show up in your Gmail inbox.

Before you start with the steps, make sure you have these things in your hand:

  • User Name
  • Business Email Address
  • Email Client Configuration Setting
  • Gmail Account, if you don’t have one, then you have to create it.

Follow the Steps to Add Business Email to Gmail

  1. Login to your desired Gmail Account.
  2. In the top-right corner, hit the “Settings” sign.
  3. A drop-down menu will show up, press the “See all Settings” button.
  4. Pick the “Accounts and Import” from the menu item.
  5. In the “Check Mail from Other Accounts” option, select “Add a Mail account.”
  6. Now, A new pop-up window will appear, enter your “Business Email Address”.
  7. Then, click the “Next” button.
  8. In the next step, enter the “Username” of the account. The username is the complete email address.
  9. Provide the “Password” of your email account.
  10. Enter the account “POP Server” information and select the port number as “995”.
  11. Now, “Check” these boxes from the options:
    • Leave a Copy of the Retrieved Messages on the Server : Check this box if you’re accessing your emails on another email client or another device. If you uncheck this option, then the email messages in your work email account will be deleted and you can only open them by Gmail.
    • Always Use a Secure Connection (SSL) When Retrieving Mail : Select this box, if you’re using Secure SSL/TLS settings. Deselect this box if you are using Non-SSL settings.
    • Label Incoming Messages : Choose this box if you have more than one account set up in Gmail. By doing this it makes it easy to track the email messages.
    • Archive Incoming Messages :  Leave this box unchecked if you don’t want all emails from your business email account to be auto-archived.
  12. Now, check that all your settings are applied correctly or not, and then click the “Add Account” button.
  13. In the next step, click the “Yes” radio button and press “Next”.
  14. Now, enter your “Name” and click the “Next Step” button to proceed further.
  15. Here. enter your “SMTP Server” information and select the port number as “465”.
  16. Enter your “Email address” as your “Username” and provide your email account “Password”.
  17. Press the radio button labeled “Secured Connection Using SSL.”
  18. Now, click the “Add Account” button to proceed further.
  19. Here, enter the “Confirmation code” that you should have received in your business email account and press the “Verify” button.

Now, your business email account has been imported to Gmail successfully. After that, follow these steps:

  1. Now again, go to your “Gmail Account” and click the “Settings” button.
  2. Pick “Accounts and Import” from the settings menu.
  3. In the “Send Mail As” option, click the “Make Default” link switch next to your business email address.

After completing all the above-mentioned steps to add business email to Gmail, you are now ready to send and receive emails through your respective Gmail account.

Drawbacks of the Manual Method

As you can see, the manual approach steps are so lengthy and complex, which makes the connecting process tedious and difficult to follow. Without technical knowledge, a non-technical user may get confused while following the adding steps which can lead to data loss. Also, the manual method takes a lot of time and effort during the moving process.

Therefore, to overcome these drawbacks of the manual approach, you can use an expert-recommended and powerful, which will help you to transfer business email to Gmail securely and easily.

How to Add Business Email to Gmail Using Automated Solution?

Users can use RecoveryTools Email Backup Tool to add work email inbox to Gmail easily and securely. This is an expert-recommended, safe, secure, reliable, and powerful software. With the help of this software, users can add work email accounts to Gmail in bulk at once without any size restriction. Also, this software provides multiple filter options to users, which help users selectively move work email accounts to Gmail accounts.

How Can I Move My Business Emails to Gmail Quickly?

  • Step 1: Launch the utility on your Windows system.
  • Step 2: Select your “Email Source” and provide your “Login Credentials”.
  • Step 3: Choose the email files and mailboxes as per requirements.
  • Step 4: Select the saving option “Gmail” from the list.
  • Step 5: Apply filters as per your requirements
  • Step 6: Click the “Backup” icon to add business email to Gmail.

Some Eye-Catching Features of the Professional Solution

  • With the help of this utility, users can move their company email account to Gmail along with the attachments in bulk at once, without any size restriction.
  • This solution provides 90+ email sources with the help of which users can migrate emails from their desired email source.
  • This migration software is 100% secure software and provides complete accurate results to users.
  • Completely capable of preserving email metadata and attributes during the add business email to Gmail process.
  • This software can maintain the email hierarchy and structure of the email while the adding process is ongoing.
  • Provides multiple advanced features, which help users to add business email to Gmail selectively.
  • This software provides a modern yet simple and easy-to-use user graphical user interface. Anyone can easily navigate through the software without any technical knowledge.
  • This professional solution is compatible with all previous and latest versions of Windows and Mac Operating System.


In this article, we have discussed how to add business email to Gmail easily and efficiently. Here, we have explained both the manual method and automated method to accomplish this task. However, as we saw above the manual approach comes with multiple drawbacks. So, to overcome these drawbacks users can use the expert-recommended software to transfer work email accounts to Gmail. Also, the automated software provides a free trial version of the software to users to test the features and capabilities of the utility.