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How to Migrate Gmail to ProtonMail? Easy Switch & Pro Tool
Summary: This instructional guide is for users who want to migrate Gmail to Proton Mail, a privacy-focused email service provider, along with their emails, contacts, and calendars. You can switch from Gmail to Proton Mail by importing your existing mailbox data and continue receiving new Gmail emails directly in your Proton Mail account using the native Proton Mail Easy Switch feature or an alternate software solution.
Why are People Switching from Gmail to ProtonMail?
There are various concerns associated with Gmail or Google accounts regarding personal data, especially following the 2025 Gmail password data breach concerns. Many users are also uncomfortable with Google’s advertising ecosystem, where account data may be used to personalize ads. In contrast, Proton Mail follows a subscription-based model and is backed by Swiss privacy laws, making it an attractive alternative for privacy-conscious individuals.
For businesses, switching from Gmail or Google Workspace can also provide compliance benefits. Proton Mail offers features that support GDPR compliance and provides Data Processing Agreement (DPA) documentation, making it suitable for organizations handling sensitive customer or business data.
Since migrating emails, contacts, and calendars has become much simpler through Proton Mail’s built-in migration tools or dedicated migration software, many users are choosing to move from Gmail to Proton Mail while minimizing the risk of data exposure and retaining their existing mailbox data.
Native Method to Migrate from Gmail to ProtonMail using Easy Switch
Easy Switch is ProtonMail’s built-in migration feature which is used both to transfer existing Gmail data to ProtonMail and connect to Gmail for syncing future messages and even sending emails from Gmail under ProtonMail. This outweighs all the concerns related to loss of any data when switching to a new email provider.
Note: Easy Switch is available for all free & paid ProtonMail accounts via the webmail and does not require any setup on the computer.
Steps to Connect & Import Gmail to ProtonMail Along with All Data
- Sign in to ProtonMail via the webmail.
- Go to Settings (Gear Icon) >> All Settings.
- Choose Import Via Easy Switch from the left panel.
- Under “Choose your service to connect with” choose Google.
- Press Continue >> Sign in and grant access to your Gmail account.
- Go back to Import Via Easy Switch.
- Click on “More Import Option” and choose “Google” as the service provider.
- Select the data you want to import – emails, contacts & calendars.
- Finally, start importing.
Considerations When Migrating Gmail to ProtonMail Using Easy Switch
Easy Switch is the most user centric way to transfer Gmail to ProtonMail, with advantage like – auto duplicate avoid feature, folder level selection, there are certain limitations and key pointers users should keep in mind:
- Account Connection Limit: Free users can connect 1 Gmail account to ProtonMail while plus users can also connect at max 3 accounts.
- Spam and trash folders will not be imported to the Proton Mail.
- Contact import limit of 10,000.
- In order to import more than 2,000 folders/labels or folder names longer than 100 characters you need to customize import and rename folders.
Alternate Solution to Migrate Gmail to ProtonMail Using Pro Tool
The RecoveryTools Gmail Backup Tool is like a super helper to move emails from Gmail to ProtonMail. It helps you to transfer complete Gmail data from multiple accounts along with emails, attachments, contacts, calendars, etc while maintaining the original structure.
This tool is compatible with all Windows and Mac versions and also allows users to migrate Gmail to ProtonMail in bulk in just a few minutes. Using the tool is fully secure as the tool ProtonMail local app-password and is officially ADA CASA certified, meeting Google’s high security standards.
How to Transfer Gmail to ProtonMail Account Directly?
- Download and open the Gmail to ProtonMail migration tool on your Windows computer.
- Enter your Gmail ID you want to migrate to ProtonMail and press Sign In with Google.
- Check the required folders and subfolders from here from the panel.
- After that, hit on the Saving Option and a dropdown will appear choose IMAP as the saving type.
- Enter your ProtonMail email address & bridge-generated password & IMAP details. Your normal account password will not work here.
- IMAP Server (127.0.0.1)
- IMAP Port (1143)
- Hit the Backup button to migrate Gmail to ProtonMail account.
Why Choose Gmail to ProtonMail Migration Tool?
- Users can easily transfer data from multiple Gmail accounts to ProtonMail at once using Use Batch Mode through CSV format, which contains all accounts’ login details.
- This tool has a very simple and easy-to-use interface for all technical and non-technical users, also, there is no need to download any third-party tool.
- Users can migrate Gmail to ProtonMail account along with attachments and email components including Bcc, Cc, To, From, Subject, Date Range, Formatting, Images, Signature, etc.
- Also, users can easily move multiple emails to ProtonMail in bulk at once without having any file size limitations.
- If users want to map their folders into different languages, then they can enable the Change Language option for multiple languages i.e., English, Dutch, Spanish, German, French, Finnish, Norwegian, etc.
- Also, there is no need to perform any extra import/export process to move your complete data.
Final Steps to Fully Switch From Gmail to ProtonMail
Certain precautionary steps are important to follow after importing data when migrating Gmail to ProtonMail, especially when users plan to delete their original Gmail account.
- Verify the mailbox size, if you can access all Gmail emails under ProtonMail account.
- Your Google account is stored more than emails, take backup of the entire Google account using Google Takeout.
- Ensure that you have informed all your contacts about migrating Gmail to the new ProtonMail account. Change email ID and password on services like banking, office, healthcare, etc. for continued updates.
- Disconnect Gmail from Proton Mail after you delete the original account.
FAQs: Migrate Gmail to ProtonMail
Q: Why does my completed import show less data than my Gmail account used?
If you are using the Easy Switch to import Gmail emails to ProtonMail the final mailbox size may appear to be less as Spam and Trash folders are skipped and only emails up to 80% storage space can be imported if customisation is not set up.
Q: Can I choose which folders or Gmail Labels to migrate from Gmail to ProtonMail?
Yes both Easy Switch and the dedicated software lets you choose which folder you need to migrate. Keep in mind if you use Easy Switch – if you deselect a parent folder, all of its subfolders are automatically deselected and won’t be imported.
Q: Is it worth switching from Gmail to Proton Mail?
The migration from Gmail to ProtonMail is need based. There are certain added features in ProtonMail that can make it worth switching. Here is quick glance:
| Factor | Gmail | ProtonMail |
|---|---|---|
| Data Privacy | Low | High |
| Mode of Access | Webmail, Mobile App & via Third party email clients | Webmail, ProtonMail Bridge (can connect to other desktop clients), Dedicated mobile app |
| Free storage | 15 GB Shared across Gmail, Drive & Photos | 500MB to 1GB |
| Contacts & Calendar Support | Available | Available |
ProtonMail Plus starting at $3.99/mo (15 GB) can seem high for users at times especially when coming from a free environment like Gmail and feels unworthy when compared to restrictive search in ProtonMail. But in case data data privacy is of utmost importance it is definitely worth it.
Q: Is my data secure when I switch Gmail to ProtonMail?
Yes, the moment your Gmail emails are imported in the ProtonMail environment they are end to end encrypted.
Conclusion
The article has made it easy to migrate Gmail to ProtonMail. You can do it manually with ProtonMail’s settings or use the direct tool for a quick and secure transfer. The tool is user-friendly, works on Windows and Mac, and keeps your data safe. Choose what suits you best to transfer Gmail to ProtonMail! We have tried to provide every possible information about the process, hope you find the article helpful.
