How to Migrate cPanel Email to Office 365 Account? Complete Guide

Published By Jamie Kaler

Approved By Rollins Duke

Published On June 13th, 2026

Reading Time 8 Min Read

Summary: To migrate cPanel email to Office 365 with all user & admin accounts along with retained folder structure and complete functionality – you can either use the native Exchange Admin Center’s IMAP migration approach (no additional costing). Or you can use RecoveryTools cPanel to Office 365 Migration Wizard for enterprise level secure & structured transfer.

What Does cPanel to Office 365 Migration Involve?

cPanel or control panel of a domain/hosting that manages entire data involving domain-databases, email data and hosting settings. A cPanel email is accessed via Roundcube, Horde, or SquirrelMail webmail clients.

The process of moving cPanel to Office 365 is a major upgrade for any business or organization. It adds multiple functionalities such as – better speed, larger mailboxes (up to 50GB), Teams integration and security (99.99% uptime).

You can transfer the Attachments + Email body + Header + Metadata under each account when migrating cPanel to Microsoft 365.

Note: Contacts and calendars are need to be migrated separately from emails as these features are stored under webmail.

Reasons to Migrate cPanel to Office 365

When we are talking about cloud migration or cloud service, Microsoft Office 365 is the first thing that comes to our mind. Microsoft Office 365 is one of the reliable solutions provided by Microsoft Corporation and offers a complete package integrated with the Microsoft Office productivity suite.

But how can we migrate cPanel email to Office 365? This question seems quite complicated and interesting as well. Let us first go through the reasons for cPanel to Office 365 migration.

There are many reasons why organizations choose Office 365. Some of them are:

It is a popular and trusted platform developed by Microsoft Corporation.
It offers advanced security and threat protection benefits that are not available with the cPanel webmail service.
It allows a one-click configuration. You just need to enter your Office 365 credentials to connect directly to Microsoft 365 with a desktop-based Outlook client.
cPanel uses webmail only for receiving and sending emails. But Office 365 allows you to access almost all Microsoft Office productivity tools like Word, Excel, SharePoint, Access, Outlook 365, and more.
Users can easily store their files and document on Microsoft Cloud storage, which is not available with the cPanel webmail service.

Pre-Requisites to Export cPanel Emails to Microsoft 365 in No-Downtime

Ensure you complete the following prerequisites before initiating either manual or automated migration:

Domain added and verified in Microsoft 365 tenant.
Microsoft 365 mailboxes active subscriptions and licenses allotted to each user account.
Credentials – IMAP server hostname (in cPanel), Port No, Email ID & Passwords for cPanel & Microsoft accounts.
Access to DNS records to update MX, SPF (TXT) and DKIM records to complete migration & incoming message transfer.
Backup your cPanel emails before proceeding with the migration steps.

cPanel to Office 365 migration is an admin level task. For better security and to avoid sharing passwords repeatedly it is suggested to always carry it out with admin accounts. It is suggest to have a CSV with Email Address, User Name & Password of all accounts.

Note: The cPanel email migration to Office 365 is an online process – ensure you have a stable internet connection with at least 25–50 Mbps+ of speed.

RecoveryTools cPanel to Office 365 Migration Tool: Simple, Fast & Secure Way

There is some method that allows you to migrate only newly received emails to Microsoft 365 account; however, in order to migrate a mailbox from cPanel to Office 365 account, you need a professional solution.

RecoveryTools cPanel Email Migration tool is the best choice for users who want to import cPanel email to Microsoft 365 account. One can use this application to transfer multiple cPanel user mailboxes at once. Also, the solution is supported by Windows and Mac computers.

Note: You can download the trial edition which is the same as the paid edition. The only difference is that the trial edition allows you to migrate only a few emails from cPanel to Microsoft 365 account. For complete mailbox migration, you need to purchase the software key.

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Steps to Migrate Email from cPanel to Office 365

Download and launch the software on your system.
Select the Webmail you are using with cPanel (All Horde, SquirrelMail & Roundcube is available).
Enter the login details of your cPanel account and password details and hit the Login button. (You can also load CSV for multiple accounts transfer in go)
All the folders and subfolders will load and choose the required data from here.
Click on the Select Saving Option and choose Office 365 option from the list.
Select the Filter Options tab and apply the advanced filters as per your choice.
Enable the advanced filters such as I Am Admin, Change Language, etc options.
Enter the login details of your Office 365 account and hit the Backup icon.

Top Advantages of cPanel to Office 365 Migration Tool

The solution allows you to directly migrate cPanel email to Office 365 account. Now, there is no need to extract data from cPanel webmail to import it into Office 365 account. All you need to do is enter your cPanel webmail account credentials for cPanel to Office 365 migration.
Enter your cPanel webmail account credentials and start analyzing your mailbox folders. You can choose the required email folder and start the selective email migration process.
If you face any connectivity issues, extract your cPanel mailbox data to an MBOX file, and learn the process to import MBOX files to Office 365 account.
One of the useful options provided by this solution is the proxy server. You can use this option to connect your cPanel domain webmail account through a proxy server.
Another advanced option that makes this application different from others is the Batch Option. This option allows users to migrate several cPanel accounts at once.
Users who only require to migrate some selected emails from cPanel to Office 365 accounts. For these users, this application gives additional filter options. Using these filters, one can easily export emails by address, subject, date range, etc.
The cPanel to Office 365 migration tool offers another benefit to store migrated cPanel emails in the default Office 365 account.
The software is available for Windows and Mac computers. So, you can use it on all your latest Windows workstations including Windows 11.

Migrate cPanel Email via Microsoft 365 Via Exchange Admin Center

Although this is the official method listed by Microsoft to transfer cPanel emails. It is only feasible for IT admins as it can be technical. Additionally the manual approach suggests to carry out migration in batches unlike the specialized tool that can migrate all accounts in go. Yet it is the cost saving approach.

Go to Microsoft 365 Admin Center, make sure you “Sign In as an Admin.”
Press “Show All” from the left panel, go to the Exchange admin center.
Go to the Migration tabs under the left panel and choose migration.
Click on Add Migration Batch: Give a name & press Next.
Select “IMAP Migration” as Microsoft uses IMAP to connect to your cPanel accounts.
Enter the IMAP credentials – domain name, port number and security SSL/TLS. You can find this under Mail Client Configuration settings in Webmail.
After configuration you need to Add User Mailboxes and choose “Import CSV File” (Source credentials file).
Enter the target domain and start migration.

Manual Way vs RecoveryTools cPanel to Office 365 Migration Tool

Factor	IMAP via Microsoft 365 Admin Center	RecoveryTools Migration Tool
Technical Knowledge Required	Requires IT Admin-Level Skills	For All Technical & Non-Technical Users
Number of Accounts Migrated at Once	Recommended 100 Accounts at Max	No Limitation
Filters by Date, Subject, or Folder	No Such Filters Available	Dedicated Filters
Time Required for 10 Accounts	1.5 Hours	30 Minutes
Cost	Free	Minimal Cost with Trial Version

General Queries Asked by User

My cPanel webmail quota limit has been exceeded. Can I migrate cPanel email to Office 365 account?
Sure, you can use this application to migrate email from cPanel to Office 365 account directly.
How can I use this application to import selected emails from cPanel (Horde) Webmail to Office 365 account?
During the process, the software allows you to choose the advanced filter options. These filters can allow you to export only selected emails from cPanel to Office 365 account.
Does the solution allow me to migrate Horde Webmail to Office 365 account?
Yes, you can read the complete process here: – Horde to Office 365 Migration.
Does it support all cPanel Webmail services or not?
This application supports all cPanel webmail services including Horde, RoundCube, and SquirrelMail. You can choose any of them from the list of email sources.

Final Words

After reading this post, you will be able to migrate cPanel email to Office 365 account easily. You can also test the demo variant of this application without paying any money. If you have any questions about the product and its procedure, then feel free to contact our technical support team.