How to Extract All Attachments from Outlook Folder?

Published By Jamie Kaler

Approved By Rollins Duke

Published On February 27th, 2024

Reading Time 7 Min Read

I just discovered a simple way how to extract all Attachments from Outlook in Bulk mode. If you have experienced the same problem as me, then this tutorial is made for you. You will learn how to save & download multiple attachments from Outlook with complete information and a step-by-step guide.

I have Microsoft Outlook that allows me to send/receive emails, store contacts, and manage calendar entries. I think Outlook is one of the best software for email clients in the world.

But the luxury of using MS Outlook for a long time has certain consequences, that is, a large amount of data that continuously increased the size of my mailbox.

When I restart Outlook, it takes a long time to load the mailboxes. After analysing all the things, I come to a conclusion.

What is in my mailbox that takes up the most space?

The answer is attachments! Yes, the attachments are embedded in Outlook emails.

6 out of 10 emails I receive contain attachments, in any format such as PNG, JPG, GIF, RTF, DOC, XPS, PDF, XLS, CSV, VCARD, HTML, MHT, ICS, P7S, PAB, PRF, RPMSG, TNEF, CVR, FFX, MSO, etc.

These attachments collectively take up a lot of space in my mailbox. So, I decided to remove all these attachments from emails. It automatically reduces my mailbox size and Outlook load time.

Wait! What if I need these attachments in the future? Because I believe that once they have been removed from my mailbox, there is no way to get them back. Of course, Outlook Recovery Tool & Outlook Repair Tools are excluded.

What to do next: I should abandon the idea of deleting attachments from my inbox

Obviously not. There is another way. Why shouldn’t I just extract all attachments from Outlook folder? To have these files backed up properly whenever I need them.

Download Multiple Attachments from Outlook in Bulk

So, I started searching all the emails with the attached files, opening them, and saving the attached files one by one. The good thing about Outlook is that it displays an attachment character before each message that contains attached files.

But not everything is so good … some things are also catastrophic. I just started doing this and saved Outlook attachments from the first 15 emails and I feel bored. The process was so repetitive, lengthy, and time-consuming that only I know how I feel.

And then I check the email number in the inbox. Expect up to a total of 1.20,000 emails.

My first impression was: Don’t panic, there must be a way to extract all attachments from Outlook folder in bulk, not one at a time.

Professional Tool to Extract All Attachments from Outlook

My research stops with RecoveryTools Outlook Migrator. The application offers an easy way to download multiple attachments from Outlook. My personal experience with this was very nice if you are looking for the same thing. You can download it for free here:

You get a free trial that lets you extract attached files from the first 25 Outlook e-mails in bulk mode. If you want to extract all attachments from Outlook e-mails, purchase a license.

The USP of this tool is its good functioning. No Outlook e-mail client was required. Just load Outlook data from a PST / OST file and choose the save format as HTML. It seamlessly unpacks all attached files from multiple Outlook e-mails to a separate folder.

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Steps to Extract All Attachments from Outlook

Step 1: Download and install the tool.
Step 2: Upload your Outlook mailbox data.
Step 3: Select the needed folders/subfolders.
Step 4: Choose the required saving option.
Step 5: Browse the path and apply filters.
Step 6: Lastly, hit the Convert icon to download multiple attachments from Outlook.

Why Expert Tool to Save All Attachments from Outlook Folder?

Dual Options: This tool provides two options to upload single or multiple Outlook data files/folders at once using the Select Files and Select Folders options.
Load Outlook Data Automatically: Also, if your account is connected to the same machine, then it will load complete profile data automatically from the default storage location, whether your account is working or not.
Select Folders/Subfolders: Users can check the needed folders and subfolders from the panel, and, users can extract all attachments from Outlook folder from any default folders including Inbox, Sent, Draft, Important, Spam Bin, etc.
30 + Saving Options: This tool provides 30+ saving options including file formats, web, and desktop-based email clients. Also, users can download all attachments from Outlook into any desired format.
Advanced Filter Options: This feature helps users apply advanced filter options to export attachments from Outlook automatically and selectively via Date Range, To, From, Subject etc.
Destination Path: Also, users can select the needed location using the Browse button as per their choice.

Extract All Attachments from Outlook Folder: Complete Steps

Firstly, download and install the software on your system, read all the instructions, and hit the Next icon.
Load Outlook profile data manually using the Select Files and Select Folders option or automatically and hit on the Next icon.
After that, enable the Use Recovery Mode option to repair your inaccessible files.
Check the needed folders and subfolders from the software’s panel and hit on the Next icon.
Click on the Select Saving Option and choose the needed saving type as per choice.
Hit on the Filter Options tab and apply the advanced filter options to extract all attachments from Outlook folder selectively.
If you have selected a single email format apply the File Naming Option to manage your data.
Click on the Browse (Folder) icon to choose the required destination.
Lastly, click on the Next icon to download multiple attachments from Outlook account.

Now you can understand why I am recommending this tool to extract Outlook emails with attachments. The whole process was so smooth & refined to automatically download multiple attachments from Outlook while saving a lot of time.

Guide to Download Attachments from Outlook Web App

The above-mentioned tool is only limited to extract all attachments from Outlook folder. But Outlook is now also available on the cloud i.e., Outlook.com/Outlook Web Access/Outlook Web App or OWA. Here is how you can download multiple attachments from Outlook or Outlook.com account.

Firstly, run the Outlook.com attachment extraction tool & Enter Login Details.
After that, set up options to delete all the specific email attachment files.
Click on the Backup button to start the Outlook.com attachment extraction process.
Lastly, the number of attachment files obtained from each folder is available in the final saving log report.

This Email Attachment Extractor tool will not only allow you to download Outlook.com emails but also other webmail formats including Attachments from a Gmail account, attachments from a Yahoo account, etc.

Time to Say Goodbye

Here we have explained the complete methods to extract all attachments from Outlook folder. We have used the best and most advanced solution to download multiple attachments from Outlook. This tool provides phenomenal features and filters, which makes it more powerful and easy to use for all technical and non-technical users. Also, users can download the free version to analyse the performance.