How to Export WhatsApp Contacts to CSV or Excel?

Published By Jamie Kaler

Approved By Rollins Duke

Published On October 21st, 2024

Reading Time 8 Min Read

Are you looking for an easy way to export WhatsApp contacts to CSV? If yes, then you have landed on the right page. In this article, you will get a simple method to get the contacts list in multiple formats according to your requirements. Here we will explain all the details with a step-by-step guide to convert WhatsApp contacts to Excel. So, keep reading this post.

In the present advanced age, WhatsApp is the most used messaging app on the planet. It’s a text and voice messaging application that was developed in 2009. With more than 2 billion downloads WhatsApp takes into consideration messages and approaches for cell phones. That’s why it’s at present time the #1 Messaging application in the World.

Moreover, WhatsApp is a popular messaging app that is available for both iPhone and Android devices. Also, organizations can make their business profiles with WhatsApp Business App to get and send updates to their clients.

By sending contacts in a CSV file, you can easily export WhatsApp contacts to CSV and send them to someone else, or import them back into WhatsApp after a long time. You can also sync your contacts in the cloud and share them with others. Once the data is in Excel, you can do anything with it.

It’s really useful to convert WhatsApp contacts to Excel, especially if you’re trying to keep track of which contacts you’ve contacted. Also, after exporting WhatsApp contacts to Excel, you can easily share your contact information with multiple platforms like Google, Gmail, iPhone, iCloud, Google Docs, Dropbox, Evernote, etc.

Reasons to Convert WhatsApp Group Contacts to Excel

There are lots of reasons why a user needs to export WhatsApp contacts to CSV. I came across this question on Quora. It looks straightforward. But when I tried to use the solution, it wasn’t working at all. My query is:

“Hi, I have been using the WhatsApp application for a few years. So I was associated with many groups, including my family groups. Recently I have bought a new android phone with my new number. I recently opened a new WhatsApp account for office use. So I want to export WhatsApp contacts to CSV. My office WhatsApp group contact list is present on my new phone. But the problem is that I couldn’t find a way to extract them from the group into CSV file. Please help if you know any process.” – James, New York

“Using Microsoft Excel, we can easily create content for shareable, printable forms. Also, we can easily sort the required contacts from the entire list. That’s why I’m looking for a solution to convert WhatsApp contacts to Excel format. Does anyone know how can I do that?” – Rose, London

How to Export WhatsApp Contacts to CSV Manually?

Here we are going to mention two manual methods to convert WhatsApp contacts to Excel. Both methods are given below one by one in detail.

Method 1: Export Contacts through Address Book App

This is one of the best and most secure processes to export WhatsApp contacts to CSV. Because in this process, we don’t use any third-party resources. Follow the steps explained below:

For this, you need to open your Phone’s default contacts app.
Now, click on the three dots and open the settings options.
Here, select the Manage Contacts option.
Choose the Import/Export option. Select the Export option.
Export the entire list of contacts in your Phone internet storage with vCard format.

Note: The biggest problem with this process is that the phone extracts all the contacts including those who are not using WhatsApp.

Method 2: Using WhatsApp Web Feature

Most of you already know about the WhatsApp web version. And most people have already used this WhatsApp feature. Therefore, there is no need to explain about WhatsApp Web feature. So, if you want to know how to export WhatsApp contacts to CSV or Excel Manually, then follow the below steps:

Firstly, open your computer browser and go to web.WhatsApp.com.
Then, open your WhatsApp on mobile and click on the three-dot settings. Here, you need to select the “WhatsApp Web” option.
Scan the QR code through your WhatsApp device.
Once, you are connected with the WhatsApp web, open your WhatsApp group in the web version.
Here, press the right-click and go to inspect or you can press the shortcut key “Ctrl+Shift+I”.
Then, in the inspect window, you will find lots of numbers. Copy all these numbers (see in below image).
After that, open your Windows Notepad utility and paste all these contacts. Here, you need to replace & to black space.
And then open your Microsoft Excel and click on the paste special button.
After that, all you’re WhatsApp Group Contacts extracted into an Excel program.

Limitation: You can use this process to remove contacts from only one WhatsApp group. But if you have a lot of numbers saved in your contact list, you can’t do it easily. Therefore, if you want to export the entire WhatsApp contacts list to Excel, then I suggest you to use the first method.

How to Export WhatsApp Contacts to CSV Directly?

Method 2 way to export WhatsApp contacts to Excel format is a technical process. And a lot of users are unable to understand it easily. Also, the process only converts contacts to spreadsheets.

So, I suggest you use the first method and extract the contacts list from WhatsApp phone to computer via USB cable or email. Thereafter, you need to use a simple utility to export WhatsApp contacts to Excel format.

RecoveryTools vCard Converter Tool – This application allows you to export WhatsApp contacts to CSV First easily, you need to convert WhatsApp vCard contact files to CSV format, open them in your Microsoft Excel application, and then save them in XLS/XLSX format. It is the most usable solution to converting large contacts databases easily.

Download Now Purchase Now

Quick Steps to Export WhatsApp Contacts to CSV

Step 1: Install and start your software.
Step 2: Upload your single/multiple files.
Step 3: Choose the needed folders/subfolders.
Step 4: Choose the desired saving options.
Step 5: Apply the filters and browse the path.
Step 6: Hit the Convert icon to export WhatsApp contacts to CSV.

How to Export WhatsApp Group Contacts to CSV or Excel?

Download and launch your software, and after the reading all the instructions click on the Next icon.
Upload your single or multiple VCF files/folders using Select Files and Select Folders options.
Check the needed folders/subfolders from the panel, and click on the Next icon.
Choose one saving option as per your choice from the Select Saving Option.
After that, select the required destination using the Browse (Folders) button.
Click on the Convert button to export WhatsApp contacts to CSV.
After the complete process, a confirmation message will appear, and click on the OK button.

Advanced Features of WhatsApp Contacts to Excel CSV Converter

Two Options to Upload Data: This tool provides dual options to load your single or multiple VCF files or folders to the panel using the Select Files and Select Folders options.
10+ Saving Options: Also, this software provides 30+ saving types to export WhatsApp contacts to CSV as PST, CSV, MSG, EML, EMLX, PDF, MBOX, HTML, MHT, XPS, RTF, DOC, vCard.
Maintains Contact Details: Also, it retains the original folder hierarchy and contacts components including name, phone number, email address, home address, profile, etc.
Desired Location: It comes with a specific Browse (Folder) button to select the desired and required location to save your resultant data.
Support All VCF Files: This software supports all types of vCard files including UNICODE VCF, ANSI VCF, UTF-8 vCard files, UTF-32 vCard files, and UTF-7 vCard files.
Compatible with All Windows: Also, users can download this tool into any Windows OS including Windows 11, 10, 8, 7, and all previous versions.

Also Read: How to Send Gmail Emails to WhatsApp?

Final Words

In this article, we have explained the complete process of exporting WhatsApp contacts to CSV and other platforms. Here, we have used the best manual methods and professional solutions with complete details and step-by-step guide. Manual methods are not easy, they required technical knowledge. So, you can use the given advanced solution to convert WhatsApp contacts to Excel. Mentioned tool comes with the free demo version, which allows users to export only 25 emails from each folder. I hope you find the article helpful.