How to Export IMAP to PST ? Manual & Advanced Solution

Published By Jamie Kaler

Approved By Rollins Duke

Published On August 14th, 2025

Reading Time 7 Min Read

How to export IMAP to PST? On the surface, everyone will suggest Microsoft Outlook’s built-in “Import and Export” feature. Although it helps you convert IMAP to PST, the process is full of challenges. Not only is the process time-consuming, but many times users have also reported data loss, even after going through so much hassle and technical difficulties.

Exporting IMAP to PST is a more common task than you think. This is because both IMAP and PST are universally accepted. IMAP is an internet protocol, and PST is a file saving format.

As a matter of fact, 95% of online users use email services with IMAP support in the USA. PST as a file format can not only store email, but can also store contacts, calendars, notes, tasks, and more. It is a file format native to Outlook, designed by Microsoft Corporation.
In this guide, we will discuss how you can save IMAP emails to PST via Outlook. We will also discuss a hassle-free way using the IMAP to PST migration tool. So let’s get started.

Why Export IMAP to PST?

There can be multiple reasons that compel users to export IMAP files to PST format. We’ve detailed some of the most common ones below for a clearer understanding:

The IMAP server mailbox is full, so it no longer allows storing new messages, risking the loss of important emails.
Users convert IMAP to PST format to manage and organise their work database.
To safeguard their data, IMAP email information from cyber attacks.
People often save IMAP emails to PST to have a copy due to legal compliance.
Many need to migrate IMAP email data to Outlook. This is common during a company merger or acquisition.
To have the flexibility of offline access and act against the server outages and errors.

Learn: How to Do IMAP to IMAP Migration?

How to Export IMAP to PST in Outlook?

You can simply export IMAP to PST format by connecting an IMAP-based account to Outlook. After a successful connection, export emails in PST format using the export-import feature. Here is a step-by-step outline to export IMAP files in PST format.

Configure IMAP in Outlook: Go to File >> Add Account option.
Enter the login credentials of your IMAP account.
Enter IMAP/POP details and click on the Finish button.
Open Import/Export Wizard: Press on the File tab.
Click on Open & Export >> Import/Export.
Choose “Export to a File”.
Choose the Outlook Data File(.pst) option and click OK to export IMAP to PST.
Select Folders: Choose and select all the folders manually that you need to export.
Choose Destination: Browse the location to save the resultant data.

Limitations Of Exporting IMAP to PST With Outlook

The above method has some limitations, which are mentioned below:

When users export IMAP to PST, empty folders are copied only, leading to data loss.
Requires technical knowledge and has complicated follow-along steps.
Oftentimes, when we convert IMAP to PST folder structure is disrupted.
Time-consuming process that often leads to failure.
Need to download and configure Outlook; incorrect IMAP settings can cause connection issues.
The process of migrating IMAP to PST is manual and repetitive, and lacks selective export.
There is no preview option or an audit report at the end.

IMAP to PST Conversion – Advanced Tool

RecoveryTools IMAP Backup Tool is a hassle to export IMAP to PST format. It is the best application in the online market that provides options to export IMAP Server emails to multiple universally accepted file formats, including PST. The IMAP to PST migration tool supports all editions of Microsoft Windows and Server editions. You can also download the Mac edition of this utility.

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How to Export IMAP to PST Easily Without Data Loss?

Launch the software on your computer and follow the given instructions.
Enter your IMAP Server account details in the user interface panel i.e., email address, app password, and IMAP Host and Port No.
Now, select the email folders that you want to download from IMAP to PST format.
Choose the PST file-saving option in the list of Select Saving Options.
You can also select the additional filter options to download selected IMAP emails to PST format.
Now, select the destination location path to save the resultant data at the user location.
Lastly, click on the Backup button to export IMAP to PST format.

Learn: How to Create PST File for Specific Folder in Outlook?

Advantages of IMAP to PST Migration Tool

Security Features with 100% Trusted Interface: This application is recommended by major brands for being risk-free from all types of security loopholes. The software provides a completely secure user interface that never tampers with your email data. Also, the application never stores your IMAP account credentials in the user interface cache.
Download Multiple IMAP Accounts to PST File: The software provides an advanced feature that can solve many user issues in the IMAP to PST export process. One can easily use this application to download multiple IMAP Accounts at once. Users need to create a CSV file containing all their email account details and then upload it to the software panel.
Advanced Selective Data Migration Filters: The IMAP to PST Migration tool provides multiple filter options that can be used for the selective export IMAP to PST process. These filters are helpful when you need to convert selected IMAP emails to PST by date range, subject, email addresses, etc.
Maintain Email Meta-Properties: The software comes with multiple advanced features, including Keep Email Properties & Meta-Elements. During the migration process, export IMAP to PST format. The software maintains all your email elements, such as emails with attachments, addresses (to, cc, bcc, from), subject, images, date, time, etc.
Keep Email Folder Structure: During the conversion process, the software keeps all your email folder hierarchy structures without any issues. So, after completing the process, you will get the exact folder structure without any changes.
Support All Windows & Mac Editions: This IMAP to PST migration tool supports both Mac and Windows computers. You can easily install this application on all Windows (11, 10, 8.1, 8, 7, Vista, XP, etc.), Windows Server (2022, 2019, 2016, 2012, 2008, etc.), and macOS X operating systems.

FAQ’s: Export IMAP to PST

Q1: What causes Outlook’s IMAP to PST export process to create empty folders?

Only empty folders are often due to synchronization issues. This is due to an error during IMAP account configuration in Outlook. While selecting the folders, make sure the emails under them are also selected.

Q2: Does IMAP have a PST file?

IMAP is an Internet messaging protocol, while PST is a file format native to Outlook. Only Outlook can create the PST format.

Q3: How do I convert multiple IMAP accounts to PST at once?

Using the robust tool, you can convert emails of multiple IMAP accounts to PST. You just need a CSV file with all the credentials of the accounts. It can be easily done in a few simple steps.

Q4: Is Outlook using IMAP?

Yes, you can connect your Outlook account using IMAP.

Q5: What is the full form of IMAP?

IMAP stands for Internet Messaging Access Protocol.

Conclusion

In conclusion, the export IMAP to PST process can be a difficult and time-consuming process. However, using a professional tool such as an IMAP to PST migration tool can make the process much easier. It is faster and eliminates the risk of data loss or corruption during the migration process. You can also test this application before purchasing the licensed edition of this tool. For more details and help, contact the support team.