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How to Convert Gmail to HTML With Formatting? (Easy Guide)

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Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On October 15th, 2026
Reading Time 6 Min Read

Summary: To convert Gmail to HTML file, users can choose Gmail’s Show Original Option and dedicated professional solution. However, show original option is suitable for only few emails, to export large amount of emails it consumes users lot of time, that’s why we have suggested dedicated Gmail to HTML Export Tool. It can export Gmail to HTML in bulk and saves users time efficiently.

Are you searching for the best method to convert Gmail to HTML file? If yes, then this blog will teach you how to convert Gmail emails to HTML file with top two methods. The first is manual method where we are going to use Gmail built-in option and secondly, we are going to use dedicated professional solution. So, read the blog till the end to learn both methods through easy step-by-step guide.

Reasons to Convert Gmail to HTML

Users should know what are the reasons behind to convert Gmail email to HTML. Below are following reasons:

  • Easy to View Emails: Users can open saved Gmail emails in any web browser like Chrome, Edge or Firefox.
  • Access Emails Offline: It is easy to view exported HTML emails without signing in to Gmail account.
  • Preserve Email Formatting: Keeps email’s layout, text styles, colors & links when HTML content is exported correctly.
  • Maintain Email Records: Same crucial business conversations, invoice & work-related, messages as HTML files for future reference.
  • Easy for Sharing: Users can share single HTML email files with colleagues or other users who can open them in web browser.

Prerequisites for Converting Gmail Emails to HTML File

Before users convert Gmail to HTML file, users should make sure they have following:

  • An active Gmail account with access to required emails.
  • A stable internet connection to use Gmail and download emails.
  • Web browser like Google Chrome, Microsoft Edge or Firefox.
  • Need sufficient storage space to download EML files & HTML files.
  • EML-compatible email viewer or editor which can extract email’s HTML body.

Method 1: Convert Gmail to HTML Using Show Original Option

You can use this method, if you need to convert only few email files:

  1. Open Gmail mailbox.
  2. Select and open email you need to export as HTML.
  3. Click three dots on the top right side.
  4. Select Show Original from the options.
  5. Then, click Download Original, email will be downloaded as .eml file.
  6. Afterwards, open EML file using compatible email viewer or editor that can display or extract its HTML body.
  7. Extract HTML content & save it as an .html file, if necessary.
  8. Open saved HTML files in Chrome to view its contents.

Limitations of Using Manual Method

Here are some limitations of manual Gmail to HTML method:

  • One Email at Time: Users must have to download & process each individually. It makes bulk export time-consuming.
  • Technical Knowledge Required: Users need basic technical knowledge of email formats & HTML to extract & convert Gmail to HTML correctly.
  • Formatting Issues: Email layouts, fonts, colors & other formatting may not be preserved accurately during extraction.
  • Time-Consuming: Users need to repeat process again & again which consumes lots of time.

Method 2: Professional Solution to Export Gmail to HTML

If users need reliable solution to convert Gmail email to HTML then, they can use RecoveryTools Gmail Backup Tool. It converts multiple Gmail emails in bulk at once. This Gmail to HTML Converter tool provides multiple saving formats. It allows users to select required folders as per their work requirements. This software maintain folder structure & email properties. It works on both Windows and Mac operating systems. Technical and non-technical users both can operate this tool easily because of its easy-to-use interface.

Easy Step-By-Step Guide to Convert Gmail to HTML File

Follow the step-by-step process to export Gmail emails to HTML:

  1. At first, launch software on your Windows or Mac system.

    convert gmail to html

  2. Then, enter login credentials of Gmail account and click next button.

    enter the details

  3. After that, choose only required email folders from the list that you wish to convert Gmail email to HTML format.

    select required email folders

  4. Select the HTML format from saving options.

    choose html format

  5. Set location path to save the resultant data where you want to store HTML files.

    set location

  6. After that, click the Next button to start the conversion process.

    convert gmail to html

Features of Gmail to HTML Converter Tool 

Here are some amazing features of Gmail to HTML Converter Software:

  • Convert Gmail to HTML in Bulk: This tool convert multiple Gmail emails to HTML together at once instead of exporting them one by one.
  • Multiple Saving Formats: It saves Gmail to PDF, HTML, EML, EMLX, MSG, PST, MBOX, MHT, RTF, DOCX & other saving options.
  • Selective Folder Backup: Users can select Gmail folder like Inbox, Sent, Drafts, Spam, Trash & custom folders for backup.
  • Export Emails With Attachments: This software backup emails along with their attachments & other email components.
  • Advanced Incremental Backup: It offers incremental backup to save newly received emails & generates report after backup process.
  • Windows & Mac Support: Tool offers versions for both Windows & macOS. Users can backup their Gmail data on either supported operating system.
  • Maintain Folder Structure & Email Properties: It is created to preserve original folder hierarchy, email formatting, metadata & inline images during backup.

FAQs

Q1. Can I export Gmail emails to HTML in bulk?

Yes, this tool supports multiple Gmail emails to HTML in single process.

Q2. Does the tool support email filters?

Yes, users can apply filters like date range, sender, recipient & subject to export preferred emails.

Q3. Can I choose where to save exported Gmail emails?

Yes, you can select location for storing exported email files.

Q4. Does this tool migrate Gmail emails to another email platform?

Yes, suggested Gmail to HTML Converter supports transferring or saving Gmail data for use with supported email platforms & IMAP servers.

Conclusion

In the above article, we have explained the ways to convert Gmail to HTML format. If you read the entire guide, then you know how effortlessly you can perform this task using the dedicated Gmail to HTML converter. The software allows users to batch-export emails from Gmail to webpage format. Using this application, you can export multiple Gmail account data to the HTML format in a single operation.

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