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How to Export Messages from Gmail to HTML Format?

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On October 5th, 2023
Reading Time 6 Min Read

Are you looking for a solution to convert Gmail to HTML format? If yes, then read this article to know how to export Gmail email to the HTML format. Here, we are using RecoveryTools Gmail to HTML Converter that allows you to complete the process in batch with 100% data security. So, let’s begin.

Developing a website or webpage is not an easier task. If you are one of those who want to export Gmail messages to the Webpage format for offline use, then let us clear one thing for you there is no direct option available to batch-save Gmail email as HTML. So, let us give you a quick brief about HTML files, and later on, will check out the solution to get HTML from the Gmail account.

The HTML (Hypertext Markup Language) is a text document file that can be read by any Web browser. Additionally, this language is based on codes, tags, keywords, etc., which provide instructions to format a document. Also, the manual procedure allows to export a single email at one time, and it might disturb HTML attributes.

In this article, we have explained a direct way to convert Gmail to HTML format using the precise RecoveryTools Email Backup ToolThis solution is capable to convert Gmail emails to HTML format without any issues. Moreover, users can install this application on all editions of Windows and Mac OS. Also, the automated solution maintains the email properties throughout the process. In the following section, we will explain the procedure to save Gmail email as HTML format.

How to Save Gmail Email in HTML Format? Let’s Find

Follow the below steps to export Gmail emails to HTML:

  1. Step 1: Run Gmail to HTML Converter on Windows.
  2. Step 2: Enter your Gmail account credentials in the interface.
  3. Step 3: Choose the required email folders that you want to export.
  4. Step 4: Select the HTML format in the file saving option and set the location.
  5. Step 5: Click the Next button to start the process.

Some Reasons to Convert Gmail to HTML

HTML is a markup language so it uses simple tags to markup and formats the content. To view your message from Gmail, you have to save your file as a .html or .htm extension and then run it by choosing to open it with any browser. Here are some of the reasons why users want to export Gmail emails to the HTML format:

  • One of the biggest advantages of performing this conversion is that it is a free-to-use file extension. You can easily open HTML files with a Web browser without the need to purchase specific software.
  • Almost all browsers around the globe are supported by HTML. So, you can open Gmail exported HTML files with any machine without any issues.
  • The HTML file is lightweight and by saving Gmail in the HTML format, you can save your Gmail account storage.
  • When users convert Gmail emails to the HTML format using the automated approach, it allows them to save their attachments along with it.

Gmail to HTML Converter Process with Screenshots

First, download the Gmail Backup software with the below-given green button.

Note: This is a trial edition of this application that allows you to export only a few messages from Gmail emails to the HTML format. If you want to export the entire mailbox data, then purchase the licensed key to activate the software for lifetime use.

That’s all about the automated solution to convert Gmail to HTML format. Also, if you are unable to login to the software panel, try enabling the IMAP option, and creating the app password:
Video Solution for App Password:

After that, follow the step-by-step process to export Gmail emails to HTML format:

  1. After that, launch the software on your Windows or Mac machine.

    tool to export Gmail to HTML

  2. Thereafter, enter the details of your Gmail account in the user interface panel.

    enter the details

  3. After that, choose only the required email folders from the list that you wish to convert Gmail to the HTML format.

    required email folders

  4. Select the HTML format from the list of file-saving options.

    HTML format

  5. Choose the Advance Settings option if you want to export selected Gmail emails to HTML.

    Advance Settings

  6. Set the location path to save the resultant data at the user’s desired location path.

    Set the location

  7. After that, click the Next button to start the conversion process.

    complete export Gmail to HTML process

Benefits and Features of Gmail to HTML Converter

  1. Selectively Convert Gmail to HTML: The software facilitates to selection of folders and labels from every mailbox like Inbox, Drafts, All Mail, Sent Mail, Trash, Important, etc. This option helps to export only useful Gmail mailbox folders to HTML format at the desired system location.
  2. Preserves Email Properties: While you change Gmail emails to HTML, the tool makes sure to maintain all the key email elements such as Subject, attachments, From, Cc, Bcc, Layout, and inline images of emails. It gives you assurance to maintain the data conversion in the same format as the original one. Hence, there will be no data alterations during the entire process.
  3. Batch Convert Gmail to HTML: This tool permits to export Gmail emails to HTML in bulk. Users have the option to choose multiple email files or folders from Google mail for conversion.
  4. Advanced Email Filter Option: This feature is very important for users who want to migrate some specific email content from Gmail account to the HTML format. It provides email filter options such as Date Range, To, Subject, and From for selective conversion of emails. This saves a lot of users’ time and effort.
  5. Convert Multiple Gmail Accounts to HTML: There are many users who have more than one Gmail account. Hence, with this utility, you can convert multiple Gmail email account data to HTML format in a single shot. For this, users need to enter the credentials of all Gmail accounts into a CSV file and thereafter upload it into the software panel.


In the above article, we have explained the ways to convert Gmail to HTML format. If you read the entire guide, then you know how effortlessly you can perform this task using the Gmail to HTML converter. The software allows its users to batch-export emails from Gmail to webpage format. Using this application, you can export multiple Gmail account data to the HTML format in a single shot. The company offers a trial of this application to convert a few emails from Google Mail to the HTML format. If you have any further queries, then contact us on support.