How to Export Emails from Outlook Web Easily?

Imagine you are working on Outlook.com and suddenly the webmail is not working due to a low internet network. Now, you are unable to access your important emails and data. For such a situation, saving your Web Outlook data in advance is great. So, in this article, we will help you to export emails from Outlook.com.

Outlook on the Web or Outlook.com is a free version of Microsoft’s Outlook. It is used the same as the original desktop application, but here you can access your data on the Web browser rather than your local desktop. It can integrate with Office 365 and provide you many features like contact management, calendar integration and many more.

This way you can easily access your data from any device. But, there are several limitations of using Outlook.com such as limited storage, fewer advanced features, dependent on the internet, and less control over data. This is why many users export their emails to a secure location.

Why Need to Save Web Outlook Emails?

Not just the drawbacks, there are other reasons for downloading your mailbox which we mentioned below.

• There are chances of data loss in Outlook.com. To prevent that, exporting is a better way.
• By downloading the data, you can make your important emails offline.
• For legal and compliance policy, many businesses need to download their data.
• If you are migrating your data from Outlook Web to another email service. Then, you have to first save the copy to prevent any issues.
• Most users download their data for archive and backup purposes.

Whatever the reasons for saving your Outlook on the Web. follow the methods described below to easily export emails from Outlook.com.

Download Web Outlook Emails from Desktop Outlook

Unfortunately, there is no native export feature in Outlook.com to export your emails. You need the desktop version of Outlook to do it. Below is the step-by-step process to do it.

1. First run the Outlook application on your computer.
2. Click on the File, then Account Settings.
3. Select the new Account button and provide all the necessary details of Web Outlook.
4. Connect your account. After that, your account will sync with desktop Outlook.
5. Go to the File menu again and select the Open & Export option.
6. Click on the Import/Export button, then Export to a file.
7. Select the Outlook data File and choose the folder where your Web Outlook emails are present.
8. Browse a location and click on the Save button.

Export Emails from Outlook.com in PDF

Users can easily save their Outlook emails in PDF format, by following the steps below.

1. Log in to your Web Outlook application.
2. Go to the folder where your emails are stored.
3. Select any one email and open it.
4. Press the Ctrl+P on your keyboard.
5. A print dialogue window will appear. Choose Microsoft to PDF option.
6. Set a destination and click on the Save button.

Save Web Outlook Emails in EML Format

EML file, a most common file format can easily be used to perform the downloading option. Below is the process to do.

1. In your Outlook web application, go to the folder where your emails are stored.
2. Open the email and right-click to it.
3. Select the Save As button. In the file by type, click on EML format.
4. Choose a destination and save the file.

The above two methods allow you to save individual emails and the first one multiple emails at the same time. There are other problems in the manual method. Which we explained below.

Limitations of Manual Methods

• Time consuming process, because of saving individual emails one at a time.
• There can be issues in syncing your Web Outlook account.
• Some of the data would be lost during the process.

These are the problems you may encounter when using the manual methods. Although they are free to use, many professionals prefer to use professional software because of the advanced features they offer.

Steps to Export Emails from Outlook.com

1. Install the software on your device.
   
2. Provide the Outlook.com email address and password. Then, login to the software.
   
3. After that, the software fetches all the data and you can preview that by clicking on them.
   
4. In the saving option select your desired option.
   
5. Browse a location by clicking the Change button. Lastly, press the Backup button.
   

The tool has several features and capabilities that can help you in the process.

Features of the Software

• The tool easily saves your Outlook.com emails on the computer and hard drive.
• During the process, it preserves On-disk system folder hierarchy and data integrity.
• Easily export your Web Outlook emails with attachments and email attributes.
• Provide you multiple saving options like PST, PDF, EML, MBOX, HTML, etc.
• Users can also export their emails from web Outlook to another email service like Thunderbird, MS Outlook, Gmail, and many IMAP accounts.
• It runs on both Windows and Mac OS without any problem.
• You can easily download the free version of the program to test the software.

Concluding Words

This article provides you four ways to export emails from Outlook.com. One of them is the desktop Outlook where you have to sync your account and then export your data. Other two manual options are much easier than the previous one. In addition, we also provide a professional option which is much better because of the reliability and usage.