How to Save Emails from Outlook Web App to Computer?

If you are looking for a solution to download emails from Outlook Web App to Computer, Hard Drive, External Storage, USB Drive, or Desktop location? Then you are in the right place, this article will guide you how you can save Outlook Web App emails to computer and answer the questions related to this topic.

Outlook Web Access / App (OWA) is a web-based email client application which completely looks like the offline Microsoft Outlook email client. By using this program, one can easily access their account from any device with a stable internet connection. Currently, we have received many queries about saving emails from Outlook Online to the computer.

“Good Morning, I have been using an Outlook Web App (OWA) account for the past few years. Recently, I have found that a lot of junk emails come to my Outlook Web App account from various sources.

So, to manage my emails on my Outlook Web App account. First, I want to export emails from Outlook Web App to Hard Drive. Suggest any best solution?”

To resolve this problem, we have to first understand the reasons for downloading the emails. Below we have explained various causes for exporting your Outlook.com emails to desktop.

Why You Need to Save Outlook Web to Local Computer?

• The main reason for saving your Outlook web app emails is to backup your important data.
• Having your emails in the local computer protects your data from accidental deletion and any other issues.
• If your Outlook.com mailbox storage is full, moving important emails to your local machine reduces the storage space.
• You can easily access your data in offline mode. Because the Outlook web needs internet access to access your account. Having the data in the desktop makes it easier to open and read it.
• Due to the compliance and legal requirement organizations need to save their emails.
• You can create a copy of your important emails when you are migrating your account or syncing to the other platforms.

Hence, saving your Outlook web app emails to the computer helps you in so many ways. If you want to export Outlook Web emails, then you can use the print option to save the data in PDF. Other than that, desktop Outlook can also be used to get your data on your PC. We will explain these methods in detail, so follow them properly.

Download Emails from OWA to Desktop using Print Option

Outlook.com does not have an in-built option to export the data on the computer. But, there is a print option, which you can use to save your data in PDF format. To know how it is done, follow the steps below.

1. First login to the Outlook.com account.
2. Go to the folder and select the email that you want to save.
3. Click on three buttons at the top of the email.
   
4. Select Print option from the drop-down list. Click on the Save as PDF option.
   
5. Hit the Save button and your data will be converted and saved in your local storage.

This method is easy, but it is time-consuming if you want to save multiple emails. To make the batch process you can use Desktop Outlook to save Outlook Web App emails to the computer.

Export Outlook.com Emails to Computer with Desktop Outlook

Connecting your Outlook web app account to a desktop application helps you to save your mailbox. For this, we have to first sync our account with the MS Outlook. Then, use the in-built Import/Export option to store the emails.

1. Go to the Account Settings of the Microsoft Outlook. Click on New Account.
2. Enter your Outlook web email address and password. Then select the POP3 or IMAP to connect your account.
3. Once your account is configured with Outlook. Click on File option.
4. Select Open & Export option, then Import/Export button.
5. Click on Export to a file and choose Outlook Data File.
6. Select the Outlook.com folders and click on Export option.

In this way, your emails are saved in the PST file and you can easily share and manage them. This is also free and easy, but you need Outlook application and for any non-technical users might have problems connecting their account. Therefore, both the manual methods have issues that can cause problems. But, if you use an automated tool then there would be less chances of facing the problems.

Steps to Save Outlook Web App Emails to Computer

1. Launch the software on your computer and run it.
2. Enter your Outlook Web App email account credentials and Login to your account.
3. After that, it loads all your Outlook Web Access folders in the software. Here, you can preview your data by clicking them.
4. Now, select the desired file-saving option from the list.
5. Browse the location as per choice and apply other advanced modes.
6. After that, click on the Backup button to start the process.

By following these steps you can easily download Outlook emails from the browser on your desktop. This tool also provides you features to help you in your work.

Frequently Asked Questions

Ques 1: How to forward all emails from Outlook web?
Ans: It’s simple, go to the Settings option, then the Mail button. Click on the Forwarding option and enable it. Provide the destination email address.

Ques 2: How to send bulk emails from Outlook web?
Ans: First create a contact group or you can use BCC where you add multiple recipients. Then, you can send batch emails.

Ques 3: How can I copy emails from Outlook browser to desktop?
Ans: To copy the emails into the desktop, log in to your Outlook.com and go to the email folder. Open the email and by pressing Ctrl+C copy the email messages. Paste it to the Notebook and save it.

Conclusion

Downloading Web Outlook into your local storage will help you in so many ways. That’s why, in this article, we have provided three simple methods that can easily save Outlook web app emails to the computer. The methods are simple, but you may encounter problems in the manual method. But, the automated solution, quickly and securely export your data. That’s why many experts prefer this method over the manual ones.