Convert XML to RTF Using the Best and Reliable Methods

Published By Jamie Kaler

Approved By Rollins Duke

Published On September 17th, 2025

Reading Time 5 Min Read

If you are looking for ways to convert XML to RTF, you have come to the right page. XML files are commonly used for storing structured data, but when it comes to reading, editing, or sharing, the format is not always user-friendly. That is where RTF (Rich Text Format) comes into play. Converting XML to RTF means you can transform technical XML data to an easy-to-read, editable, and shareable document.

The reason so many users turn to an XML to RTF converter is that RTF is compatible with nearly all word processors, including Microsoft Word, WordPad, and LibreOffice. RTF files, unlike XML files, are simple and easy to visually format and manage. In this blog, we will cover manual methods and commercial software so you can choose the option that best suits your needs.

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Why Do Users Need XML to RTF Conversion?

There are several situations where converting XML to RTF becomes necessary:

Better Software Compatibility: Many legacy apps and word processors cannot read XML easily, but they can read RTF easily
User-Friendly Editing: RTF files show content in a clean, formatted manner rather than in raw XML tags, which is easier to modify
Readable Output for Non-Technical Users: XML is designed for machines, while RTF is meant for humans. Converting XML to RTF makes it accessible to everyone.
Improved Sharing and Printing: RTF is widely accepted across platforms and ensures documents retain their formatting when shared or printed.
Bulk Conversion: Organizations need to convert many larger XML data files into RTF reports for recordkeeping, documentation, analysis purposes, or reporting.

The Difference between XML and RTF

XML (Extensible Markup Language): XML is used to store and transfer structured data. XML has a means to define tags and has a hierarchical arrangement, which means it may be effective for system integrations, databases, and archiving. However, reading or editing an XML file directly without specialized software is not very user-friendly.

RTF (Rich Text Format): RTF is a document format that is cross-compatible with styled text, font selections, color selections, tables, and other features. It works across different platforms and software versions, making it ideal for editing and sharing formatted documents.

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How to Convert XML to RTF Using Manual Method

Manual conversion is best suited for users who only need to handle one or two files occasionally.

Convert XML to RTF Format Using Microsoft Word

Firstly, open Microsoft Word on your device.
Secondly, navigate to File, then open, then browse and select your XML file.
Thirdly, Word will display the XML content in a structured document view.
Now go to File, then click on Save As and select Rich Text Format (*.rtf) as the output option.
Lastly, choose your preferred destination folder and click Save.

Convert XML File to RTF with LibreOffice Writer

Launch LibreOffice Writer on your system.
Go to File, then open and load your XML file.
After that, once it appears in the editor, click File, then tap on Save As.
Now, select RTF from the list of available formats.
At the end, save it in the desired location.

Disadvantages of Manual Conversions

Appropriate for only a few files.
Time-consuming and repetitive for large conversions.
Does not maintain all formatting or metadata.
Possibility of human error during multiple saves.

How to Convert XML to RTF Using Automated Method

When you have multiple XML files to process or need reliable results, the manual approach may not be the best choice. In these situations, a professional XML Converter will be the preferred option. Unlike a manual method, which is slow and frequently contains errors, an automated converter lets you easily convert multiple XML files into RTF without losing the formatting.

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For example, solutions like RecoveryTools XML to RTF Converter allow batch conversion, and you can be assured that data integrity will remain intact. With the easy-to-use interface, there is no need to have other applications installed, and with just a few clicks, you can upload your files, select RTF for the output format, and export a clean, editable document in seconds. This makes professional tools faster, safer, and more efficient than a manual method.

Steps to Convert XML to RTF Using Professional Software

First of all, download and install the XML to RTF converter.
Then, select files using the Add Files or Add Folders option.
Now, preview the loaded XML data before conversion.
After that, choose RTF as the output format.
Now, set the destination folder for saving results.
Next, click on the Convert button to begin the process.
Lastly, once completed, you’ll be notified with a success message.

Prime Feature of this Software

Bulk conversion of XML files to RTF at once
Maintains correct structure, formatting and relates to textual or data integrity
User-friendly interface designed for beginners to professionals
Standalone operation: no other tools or applications required
Compatible with all Windows versions, old and new
Let you choose a custom destination folder for better file management

Conclusion

Converting XML to RTF offers clear benefits, particularly when it comes to compatibility, readability, and editability. While manual methods using Microsoft Word or LibreOffice are useful for a few files, these processes can be slow and less reliable for larger data, which is why many users utilize a professional XML to RTF converter that offers speed, accuracy, and the ability to efficiently process large volumes of files without data loss.

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