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How to Convert iCloud File to PDF File Format?

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On May 7th, 2024
Reading Time 7 Min Read

In today’s time, as we all know more than 850 million users are using Apple’s iCloud storage to store their files. In iCloud storage, users store their documents, photos, notes, emails, etc. However iCloud users face problems when they have to convert iCloud files to PDF because iCloud does not provide any direct option to do this process.

When the user faces a problem, he searches on Google but does not find any article where the process of converting all types of files from iCloud into PDF is explained. Therefore, today we have come up with this article, here we have told you the complete process of converting iCloud emails, notes, photos, and documents into PDF. Let us start our article now

Reasons to Change iCloud Files to PDF Formats

  • Universal Compatibility: PDFs can be opened on almost any device with a PDF viewer, regardless of operating system. This makes them ideal for sharing files with people who don’t have the same software as you.
  • Preserved Formatting: PDFs accurately maintain the layout and formatting of your original file. This is important for documents where formatting is crucial, such as presentations or invoices.
  • Security Features: PDFs can be password-protected and encrypted, adding an extra layer of security to your confidential documents.
  • Offline Accessibility: Unlike some iCloud files, PDFs can be viewed without an internet connection, making them convenient for situations where you might not have online access.
  • Space Efficiency: While not always a major space saver, PDFs can sometimes be compressed to reduce file size without losing quality.

Guide How to Convert iCloud File to PDF Manually

In this method, we will learn the complete process of converting iCloud file to PDF. Here we will learn the process of converting all the files on iCloud like photos, notes, documents, emails etc. into PDFs through screenshots, one by one. Let us go through the process of all files step by step.

How to Save iCloud Notes as PDF?

  1. Firstly, Open the Notes app on your iPhone.
  2. After that, open the note which you want to convert into PDF.
  3. Now, click the Share icon on the top corner of your mobile phone.
  4. Thereafter, click the Markup option from the drop-down menus.
  5. Now, click the Save to File option on the left corner.
  6. Finally, enter the file name and click the Save button.

Note: With the help of this process, you can save your iCloud notes one by one into PDF. Let us now know the process of saving iCloud photos in PDF.

How to Convert iCloud Photos to PDF Format by iPhone

  1. Open the Photos app on any iPhone.
  2. Now, select the photos which you want to save into PDF.
  3. After that, tap the Share icon on the left bottom of your iPhone.
  4. Now, click the Print option on the drop-down menu.
  5. In the print preview, pinch your fingers to zoom out and see the entire photo. You might need to adjust the zoom level to fit the photo on a single “page” in the PDF.
  6. Tap the “Share” button icon again (within the print preview).
  7. Choose “Save to Files” and select a destination folder for your PDF.
  8. Finally, enter the PDF file name and click the Save button.

Note: In this process, we have explained the complete process of exporting iCloud photos to PDF. Select one in this process if you want to save single photos in a single PDF. Or if you want to save multiple photos in a single PDF then you can select multiple photos.

Export iCloud Documents into PDF Files

  1. Firstly, open the icloud.com on your browser.
  2. After that, sign in on your iCloud with your Apple ID and password.
  3. Now, open the iCloud drive by clicking the 9-dot icon.
  4. After that, select the document files such as .doc, .docx, .txt, etc. by clicking the Shift button on your keyboard.
  5. Thereafter, tap the download icon on the top right corner.
  6. Now, open the document file on the preferred application.
  7. After that, tap the File tab > Print option.
  8. Finally, choose the Save as PDF and tap the Save button.

How to Convert iCloud Emails to PDF by Manual Method

  1. Firstly, open the icloud.com/mail/ on your browser.
  2. After that, click the Sign in and log in with your Apple ID and password.
  3. Now, open the iCloud email which you want to export in PDF.
  4. Thereafter, click the Three dot icon on the top as shown in the screenshot.
  5. Now, tap the Print option from the drop-down menu.
  6. Finally, select the Save as PDF option and tap the Save button.

Note: If you use this method to convert iCloud emails to PDF, you can convert only a single email to PDF at a time. If you have bulk emails in your iCloud mailbox and you want to convert them all to PDF at once, then you can move towards our professional method. which we have mentioned below.

Advanced Solution to Convert iCloud Email as PDF Format

If you don’t want to go through the manual process and want a straightforward solution that will convert your iCloud emails to PDF. So for this, you will need a professional tool which will save all the emails from your iCloud mail account into PDF at once. The software you should use is the best software designed by RecoveryTools, its name is RecoveryTools iCloud Migration Tool.

With the help of this software, you can convert iCloud file to PDF very easily, you do not even need technical knowledge in this. This utility is also available in a demo version in which you can convert 25 emails from each folder of iCloud to PDF. After which you will know well about the complete features of this software and you will be delighted before purchasing this software. Now let us know the process of this software step by step.

Guide How to Use iCloud to PDF Converter With Screenshots

  1. Firstly, download, install and run the software on your Mac & Windows device.
  2. After that, choose the iCloud option from the lists.
  3. Now, enter the Apple ID and App-Specific password and then tap Login.
  4. Now, choose the required folders on the software panel.
  5. Thereafter, choose the PDF option from the drop-down menus.
  6. After that, choose the desired location and file naming option.
  7. Finally, click the Backup button and then the software will start the iCloud to PDF converting process immediately.

Some Key Benefits of Professional Tool

  • Batch Conversion: Ability to convert multiple iCloud email accounts to PDF format at once, saving time compared to individual conversions.
  • Selective Conversion: Option to choose specific folders from iCloud for conversion, offering more control over the process.
  • Advanced Filtering: Ability to filter files based on criteria like date, size, or keyword, allowing for targeted conversions.
  • Preserved Formatting: Ensuring the original layout and formatting of the documents are maintained during conversion to PDF.
  • Convenience: Potentially offering a streamlined process compared to manual conversion methods (downloading, using separate programs).
  • Security: Even as the tool interacts with your iCloud Mail data, it does not save any data or login credentials since the software is desktop-based.
  • Compatibility: This software supports both Mac and Windows devices. Because of this, you can download the software on any of your devices, after which this software will work on the Mac system just like Windows software.


In this article, we have learned what is the process of how to convert iCloud file to PDF. In this, we have provided the complete process of exporting iCloud photos, documents, emails, notes etc. to PDF. We have explained to you the process of all types of files, if you follow those steps then you can complete this task without losing any data. If you still have any questions, you can get help from our support team.