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How to Export Gmail Emails to PDF With Attachments? Top 4 Ways

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On March 14th, 2024
Reading Time 8 Min Read

Are you looking for a solution to export Gmail emails to PDF instantly? If yes, then you are at the right destination. There are a lot of solutions reported on the internet but we will come up with the best solutions to save Gmail emails with attachments in PDF format.

Gmail is a famous email service that offers better security features and can manage the entire data properly. Users usually save emails as PDF from Gmail when they want to store the data as a backup for future purposes. Moreover, during some issues like forensic investigation, users export their data to PDF as it is password protected.

Here, we will discuss the solution for both Windows and Mac users. Users will not face any kind of problem and can perform the conversion within a few minutes. Furthermore, we will discuss free manual and professional solutions for the conversion. Now let us know the complete process of both types of methods step by step.

Benefits to Save Gmail Email as PDF Formats

Why does the user need to export Gmail emails to PDF format and what are its benefits, we have explained this in some points below:

  • PDFs maintain the original layout of the email, including text, images, and attachments.
  • PDFs can be opened on almost any device with a PDF reader, making them accessible.
  • Share PDFs via email, cloud storage, or other platforms.
  • PDFs can be password-protected for confidential information.
  • Archiving emails as PDFs can free up storage space in your Gmail account.

Best Four Methods to Export Gmail Emails to PDF Files

In this article, we will describe four methods to convert Gmail email to PDF, of which 3 methods are manual and one method is professional. In the first method, we will learn the process of saving emails one by one, if you want to download only a few data then you can think of using this method. The second method is also manual but in this, we will learn the process of saving selected Gmail emails in PDF format, but in this, all your emails will be saved in a single PDF format.

In the third solution, we will know the steps to complete this process with the help of a Chrome extension and whether there is any extension with the help of which we can complete this task. Finally, when all these methods fail or you are thinking to export Gmail emails to PDF with attachments in bulk, then you can turn to professional tools. Let us now know the complete process of these four methods step by step.

#1: Save Gmail Emails as PDF Files One by One

  1. Login to your Gmail account.
  2. Click on an email and choose 3 dots right-hand side.
  3. Select the “Print” option from there.
  4. Enter the destination as “Save as PDF” and save.
    Save as PDF
  5. Browse the location where you want to export Gmail emails to PDF.
    export Gmail emails to PDF

Finally, after doing these simple steps, you can easily convert Gmail to PDF one by one. However, if you have unlimited data to save emails as PDF Gmail, you can continue with the last method mentioned.

#2: Save Emails as PDF Gmail by Forwarding Messages

  1. Firstly, log in to your Gmail account on your browser.
  2. After that, select the email by clicking the checkbox.
    select email by click checkbox
  3. Now, right-click the selected emails and select Forward as Attachment Option.
    forward as attachment option
  4. After this a new message window will open on your screen, now click on the 3-dot icon below.
    3-dot icon
  5. Thereafter, choose the Print option on the drop-down menu.
    print option
  6. Finally, select Save as PDF and then click the Save button.
    click save button

Note: With the help of this method, you can convert selected Gmail emails into Adobe PDF format. But if you take the help of this method, then all your emails will be saved in a single PDF file and this first you will have to forward all your emails as attachments, due to which your Gmail storage may also feel wasted.

#3: Use Google Chrome Extension to Export Gmail Emails to PDF

  1. Look for an extension by opening the Chrome Web Store.
  2. For Gmail to PDF conversion, choose an add-on.
  3. In Chrome, click Add to Chrome to add an extension.
    click add to chrome
  4. For your browser to add an extension, click Add Extension.
    add extension
  5. After that, pin this extension on your browser.
    pinned chrome extension
  6. Now, Open the Gmail account on your system.
  7. After that, select the emails which you want to save.
    select gmail emails
  8. Finally, tap the Pinned extension on top of the browser.
    click pinned extension for save gmail email to pdf

#4: Automated Approach to Convert Gmail to PDF Format

We recommend you use a perfect utility RecoveryTools Gmail Backup Tool to save email as PDF Gmail. The tool is very developed and has been designed with advanced technological algorithms by most professional experts.

Additionally, it also has a user-friendly interface that is easy to operate for all users. We can also say that it is an all-in-one utility that supports 30+ formats including file formats, email clients, email servers, and other platforms to export Gmail emails to PDF.

The software is capable of more and multiple others. While exporting emails, the utility will automatically include attachments in it. Furthermore, the software also possesses multiple features that we will discuss.

Users can easily export a needed number of data including emails, contacts, calendars, and other data items. Just download the Gmail to PDF Converter for free of cost and start the convert Gmail to PDF process.

Guide How to Use Professional Software With All Steps

  1. Firstly, install and run the mentioned utility in your existing system.
    Gmail to PDF converter
  2. After that, add credentials to your Gmail account.
    add credentials
  3. Now, select the needed data that you want to export Gmail emails to PDF.
    convert Gmail to PDF
  4. Select the Saving option as PDF from the list of formats.
    Saving option
  5. Go to the Filter Options tab and apply the advanced filter option for selective Gmail to PDF conversion.
    Filter Options
  6. Apply the File Naming Option to manage your converted file data.
    File Naming Option
  7. Choose the destination path to save the resultant PDF file.
  8. Lastly, click on the Backup button to save email as PDF Gmail.
    save email as PDF Gmail
  9. After the conversion, a confirmation message will appear and hit the OK button.
    confirmation message

So, by following these simple steps, users can export Gmail emails to PDF with attachments easily without facing any kind of problem or restriction. Also, if you have any difficulty logging into the software panel, be unable to “IMAP Access” and “Create APP Password”. To process these two steps, we have written a separate article with complete information, the link of which is mentioned below.

Link: Gmail Settings for Messages Import

Advanced Features of Gmail to PDF Converter

  • The utility has been designed with a perfect algorithm that allows users to save email as PDF Gmail along with including attachments which is basically a default feature of this software. It can easily include attachments whether they are normal or embedded.
  • It is possible for users to easily export the entire data such as emails, attachments, contacts, calendars, and other data items. Moreover, while converting the entire data there will not be any kind of change and hence the entire data structure is maintained throughout the export Gmail emails to PDF process.
  • The Gmail to PDF Converter provides a unique feature to search for a particular email from the bulk of data using different intents such as To, Cc, Bcc, Subject, and other intents. Using the Date Filter option, users can carry out emails of a particular duration.
  • While exporting unlimited emails or other data items, the entire data will be maintained throughout the process. There will not be any kind of interchanging or swapping in the hierarchy of all the files.

FAQs to Export Gmail Emails to PDF

Ques. Can I export Gmail emails to PDF?

Ans. Yes, you can export individual Gmail emails or threads to PDF format.

Ques. Which techniques can I use to export emails from Gmail to PDF?

Ans. Using Gmail’s built-in print feature or using specific software are the two primary approaches.

Ques. Is there a limit to utilizing the integrated print function?

Ans. Not all features, such as inline photos, will be kept in the exported PDF’s layout, and bulk conversion of Gmail emails to Adobe PDF may not be possible.

Ques. What are the advantages of utilizing professional software?

Ans. Professional software frequently provides more control over the formatting and layout of the output PDF. They may also provide extra functions, such as batch exporting numerous emails.

Ques. Are there any security risks involved with utilizing Chrome browser extensions?

Ans. Before installing the extension, ensure that you understand the rights it requests.


In the above article, we have suggested 4 different solutions to export Gmail emails to PDF with attachments. All four methods are suitable for both Windows and Mac OS users. Apart from all this, it depends on your choice to continue to find the solution that meets your needs and requirements to convert Gmail emails to PDF files. Also, if you have any kind of doubt, you can contact our technical experts.