How to Export Gmail Emails to PDF in Bulk? Top 3 Methods

If you want to Export Gmail Emails to PDF then you are on the right page to get a powerful solution. On the other hand, managing emails efficiently is very crucial in today’s digital world, where businesses and individuals heavily rely on email communication for their professional work. Among the several email clients available, Gmail email stands out as a widely used email client with an interface and features which can be easily used by even a non-technical person.

Users often search for how to convert Gmail to PDF, download Gmail to PDF, or export Gmail to PDF to protect their crucial data and gain easy access. Read this well-elaborated guide till the end to learn more about how users can download Gmail to PDF not just on PC but also on Androids and iPhones.

However, there can be several situations where you need to save multiple Gmail emails to PDF for any professional or personal work. PDF files offer unmatched portability, uniformity, and compatibility, which makes it an ideal choice for easily accessing email data and even archiving important and confidential emails.

To Export Gmail Emails to PDF in bulk may face several challenges, but multiple methods can help you to easily generate a PDF of your email data.

How to Export Gmail Emails to PDF Manually?

You can save multiple Gmail emails to PDF in bulk using the built-in feature and Manual Method. You can also save your emails and use the Professional Solution. We mentioned three methods to save Gmail email as a PDF. Let us see how all these methods work and how they benefit us to Export Gmail Emails to PDF in bulk.

1: Save Gmail as PDF Files One by One

1. Firstly, login to your Gmail account.
2. Secondly, click on an email and choose 3 Dots right-hand side.
3. Select the “Print” option from there.

   

4. Enter the destination as “Save as PDF” and save.

   

5. Lastly, browse the location where you want to export Gmail emails to PDF in bulk.

   

2: Convert Gmail Emails to PDF by Forwarding Messages

1. Firstly, “log in” to your Gmail account on your browser.
2. Secondly, After that, select the email by clicking the checkbox.
   
3. Now, right-click the selected emails and select Forward as Attachment Option.
   
4. After this a new message window will open on your screen, now click on the 3-Dot icon below.
   
5. Thereafter, choose the “Print” option on the drop-down menu.
   
6. Lastly, select “Save as PDF” and then click the “Save” button.
   

3. Convert Gmail to PDF in Android

1. Open Gmail on your mobile.
2. Select the required email and open it.
3. Choose the option of “Three Dots” that appeared at the top.
4. Now, go down and select “Print.”
5. Next, click on “Save as PDF” and select the location where you wish to save your PDF file.
6. Finally, “Save” the file and check it on the selected destination.

4. Download Gmail to PDF on iPhone

1. Access Gmail on your iPhone
2. Tap on “Email Thread”
3. Open the thread
4. Now go to the “Three dots”
5. Hit “Print”
6. Select the option “Save as PDF”
7. Add a preferable “Destination” on your phone
8. At last, hit “Save”

Drawbacks of Using Manual Solutions

• The traditional method to export Gmail to PDF requires processing each Gmail file individually, consuming a lot of users’ time and energy to download Gmail to PDF, making it to be impractical for converting large Gmail files and mailboxes.
• Users cannot convert Gmail to PDF with attachments in bulk using any traditional method.
• Does not ensure a safe export of the email’s folder structure, metadata, hyperlinks, and original formatting, questioning the integrity during and after the export process.
• Does not provide any modern filter functionality for users to filter their emails in an organized manner to fetch a certain file in times of urgency.
• Instead of using the built-in features to download Gmail to PDF, the majority of users often use a third-party tool to do so, which could lead to many cyber issues.
• The first method does not allow you to convert Gmail email in pdf in bulk. Additionally, saving emails to PDF one by one will consume so much of your precious time. To save all Gmail emails as PDF, let us see how the second method works.

What Makes this Solution Exceptional?

Some points to prove that this solution better than others are given below:

• Selective Backup and Restore: You can use the Advanced filter option to easily backup your data selectively. You can choose from date range, from, to, subject, only export sent folder, exclude exporting email body and attachments.
• Unique Saving Option: This tool allows you to save your resultant file in 35+ saving options. You can also extract email addresses, extract email attachments, delete email attachments, extract phone numbers, extract redirect links. As per your conversion needs.
• Google OAuth Authentication: In terms of protecting your data, this tool comes with OAuth Authentication. With its help you can also directly login with your normal password. There is no need to create any app password.
• Dual Advanced Modes: You can complete this process with two modes- Use Batch Mode where you can back up emails from multiple gmail accounts at once just by uploading a CSV file of your contacts. Another one is Proxy Mode where they need to enter the details of their server.
• Preserves Folder structure and components: This tool preserves the originality of your data in terms of structure and folder both. It does not let you lose any portion of your data.

Steps on How to Convert Gmail Emails to PDF?

1. Firstly, download and install the solution to Export Gmail emails to PDF file.
   
2. Now, choose your data that you want to convert to PDF and Select the needed folders/subfolders.
   
3. Now, Select PDF as your saving type from the list of select saving options.
   
4. After this, choose the file name pattern from the File Naming Option list.
   
5. Select the Destination path where you want to save your resultant PDF file. And apply advanced filters after this.
   
6. Lastly, click on the Backup button to start the conversion process.
   

Conclusion

While using traditional techniques is useful to convert email to PDF free with fewer email files and attachments, such methods are not preferable when handling large Gmail emails. That is why it is highly suggested to go with the automated software solution, which only offers plenty of amazing features. But also provides a free demo version for users before purchasing the tool. Moreover, in case of encountering any challenges while using the tool, users can reach out to the customer support service, which is available 24/7.

In the above article, we have provided 3 different solutions to export Gmail emails to PDF in bulk with attachments. All methods are compatible with both Windows and Mac OS users. Apart from all this, it depends on your choice to continue to find the solution that meets your needs and requirements to convert Gmail emails to PDF files. Note that the automated tool is crucially for desktop purposes and cannot be operated on mobile phones. However, we have mentioned two methods for users to export Gmail to PDF in both androids and iPhones.

Frequently Asked Questions

Ques 1: How do I export all my emails from Gmail?
Ans: You can export all your emails from your Gmail account through Google Takeout. Because it’s a Google service designed to save the entire profile of a Google account.

Ques 2: What is the shortcut to convert email to PDF?
Ans: You can use Professional Solution to easily convert email to PDF format.

Ques 3: Is there a limit to utilizing the integrated print function?
Ans: Not all features, such as inline photos, will be kept in the exported PDFs layout, and bulk conversion of Gmail emails to Adobe PDF may not be possible