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How to Backup Hotmail Emails to Hard Drive? Complete Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On December 21st, 2023
Reading Time 7 Min Read

Many users are using the Hotmail account across the world, for many users, one of the most important queries is how to backup Hotmail emails to hard drive? As we know data is not secure in today’s time, similarly anyone can hack an email account and that can misuse your data and you lose the data.

You should save your data on the external hard disk; thereafter, you can easily access/check the data anytime anywhere. Don’t worry, I will solve the query in this blog, I will provide manual and automated solutions. So, you can read both solutions and backup Hotmail emails to hard drive. Continue reading this blog post to solve these queries.

Hotmail is a free client service by Microsoft Corporation that allows users to send and receive their emails. Hotmail stores its data in online mode, if the user’s account got hacked due to a virus attack and ID, then the data can be lost.

85% of people don’t download Hotmail emails to hard drive. But, agreeing to a specialist, you should always have a backup of your crucial email files that can store your emails on the system’s internal and external hard drives.

Reasons to Download Hotmail Emails to Hard Drive

  • If the users accidentally deleted their email, but they don’t have backup then your data cannot be recovered.
  • A Hotmail account can be easily hacked and hackers can misuse your data.
  • If you do not have backup Hotmail emails to hard drive then, your account gets suspended. Then, you cannot access your data forever.
  • If you export Hotmail to PDF, you can read your emails using any digital device.

These are some reasons why users want to backup Hotmail emails to hard drive. Now I am sure that after reading these reasons, users must have come to know how much backup is important for them.

Also, there are many solutions to download Hotmail emails to hard drive. Users can choose any solution mentioned below.

How to Backup Hotmail Emails to Hard Drive Manually?

  1. Firstly, sign in to your Hotmail account.
  2. You select the particular file to take backup.
  3. Choose the drop-down icon
  4. Select the Print option
  5. Lastly, hit the save button.

Your email will be saved in PDF format at the selected location. As you can see how simple it is to backup Hotmail emails to hard drive, but as usual it as which are mentioned below:

Limitation of Manual Method

  • It is a time-consuming process.
  • Users have to follow the same process again and again for each email.
  • Users cannot save the email in a different format.
  • Also, they can’t save the complete data of the Hotmail account.

Here, you have seen how to backup Hotmail to hard drive in the above steps. If you are facing this problem user can choose another solution. We mention it below.

Expert Solution to Save Hotmail Emails to External Hard Drive

The specially recommended software is RecoveryTools Hotmail Backup Wizard software which helps to convert Hotmail emails into different email client and document file formats. Also, the demo version of this software helps to understand how to save Hotmail emails to an external hard drive with attachments. This application maintains the data integrity when the conversion process ends.

The software comes with advanced features and an easy-to-use interface, which makes it more powerful and easy to use for all technical and non-technical users to backup Hotmail emails to hard drive.

Steps to Download Hotmail Emails to Hard Drive

  • Step 1: Download and install the tool.
  • Step 2: Put the Hotmail login details.
  • Step 3: Choose the data from the panel.
  • Step 4: Choose any saving type as needed.
  • Step 5: Browse the path to save the resultant data.
  • Step 6: Hit the Backup button to backup Hotmail emails to hard drive.

All Working Steps to Download Hotmail Emails to Hard Drive

  1. You need to download the software to backup Hotmail emails to hard drive, go ahead and click on the download now button.

    tool to Download Hotmail Emails to Hard Drive

  2. After that, open the software and enter your Hotmail email ID and password, click on the login button.

    enter your Hotmail email ID

  3. Therefore, select the folder in which you need the backup from the software panel.

    select the folder

  4. And, select the saving option in which you prefer to save emails, you can save them in multiple file formats.

    multiple file formats

  5. Click on the Filter Options tab and check the advanced filter option for the selective process.

    advanced filter option

  6. Enable the Advanced Modes options as per your choice like Change Language option to map folders in different language.

    File Naming Option

  7. Choose the destination path according to your choice using the Browse button.

    destination path

  8. Eventually, hit the Backup option to start the backup Hotmail emails to hard drive process.

    backup Hotmail emails to hard drive process

Why You Should Use This Utility Over Manual Methods?

  • This software provides 30+ saving options to download Hotmail emails to hard drive as per your choice including PDF, EML, PST, MBOX, OLM, OST, DOC, TXT, HTML, Gmail, G Suite, Outlook.com, Office 365, Yahoo Mail, and other file formats and email clients.
  • The advanced filter option allows users to backup only selective emails from the Hotmail account as per choice via Date Range, To, From, Subject etc. And also, you can remove the empty and unwanted folders.
  • This tool chooses the desktop location by default to save your data, but you can change and choose the required location as per your choice using the Browse button.
  • Also, it allows users to back up and download unlimited emails and other data from Hotmail accounts at once in bulk without having file size limitations.
  • The software can easily download emails from all default folders including Inbox, Sent, Draft, Trash, Spam, and other created labels and folders.

Frequently Asked Questions

  • Ques 1: How do I export all my emails from Hotmail?
    1. Open your Hotmail account.
    2. Click on the Gear icon.
    3. Choose General >> Privacy and Data.
    4. Hit the Export Mailbox option.
  • Ques 2: Where are my Hotmail emails stored?

    Ans: Your Hotmail emails are stored on Microsoft’s servers. When you use Hotmail (now called Outlook.com), your emails and other data are saved on Microsoft’s computers.

  • Ques 3: How long are Hotmail emails kept?

    Ans: After 270 days (about 8 and a half months) without access, your account will be inactive, which means all data of the Hotmail account will be deleted automatically.

  • Ques 4: What is Hotmail called now?

    Ans: Hotmail is now called Outlook.com.

Author Suggestion

Many users are looking for a solution to their question – How to backup Hotmail emails to hard drive? To do this, we provide various reasons why users need to store Hotmail emails in HDD. Just download the free demo edition of the mentioned software and check its working process. If it is useful to you then you can grab its license keys.