Perform Google Workscape to Proton Mail Migration: Complete Route

Published By Jamie Kaler

Approved By Rollins Duke

Published On November 4th, 2026

Reading Time 8 Min Read

Migration from Google Workspace (formerly G Suite) to Proton Business plans is a three-stage process designed to ensure zero downtime and prevent message loss.

Stage 1: Planning Cutovers and Destination Setup
Stage 2: Data Transfer – Copying Mailboxes via RecoveryTools Google Workspace to Proton Migration Tool or Proton Mail Easy Switch
Stage 3: Re-pointing Emails and Updating Records

This guide is for custom-domain Google Workspace organizations moving to a paid Proton plan. The Google Workspace to Proton Mail migration process remains the same regardless of Proton Mail Plan, such as Mail Essentials, Standard Premium, or Enterprise. Read here to Migrate Personal Gmail to Proton Mail.

What Changes After Google Workspace to Proton Mail Switch? Key Differences

Factor	Google Workspace	Proton Mail for Business
Access Protocols	IMAP, POP, and SMTP or API via Google’s Server	IMAP & SMTP accessed with Proton Mail Bridge
Encryption & Privacy	Data Mining Risks	End-to-end and zero-access encryption
Integrated Applications	Gmail, Calendar, Drive, Docs, Sheets, Meet, and more	Mail, Calendar, Drive, Docs, Sheets, Meet, Pass, VPN
Legal Data Oversight	US laws (CLOUD Act, FISA access requests)	Swiss Privacy Laws

Important: With advantages, there are certain pitfalls of migrating from Google Workspace to Proton Mail, as it lacks a full eDiscovery suite and has slower client-side search indexing.

Functionalities to be Migrated from Google Workspace to Proton Mail

Gmail Messages and Attachments
Contacts: Directly via Proton Mail Easy Switch
Calendar Events: Directly via Proton Mail Easy Switch
Gmail Labels: Mapped into Proton Mail folders

The following data items must be extracted and re-imported into their designated Proton destinations:

Google Drive files
Google Photos
Google Docs and Sheets

When moving from Google Workspace to Proton Mail, filters, signatures, delegation, shared mailboxes, and Google Groups have to be manually replicated in Proton before cutover.

Stage 1: Pre-Google Workspace to Proton Migration Planning & Requirements

Source Google Workspace Side:

Google Workspace Super Admin account, Service Account ID, and P12 Certificate File.
Define the scope of migration and create a list of user mailboxes and non-mail items to be migrated from GWS to Proton Mail.
Lower the TTL to 300 seconds to carry out seamless migration at a faster speed.
Ensure you communicate the migration to all the stakeholders.
DNS access to modify the TXT, CNAME, and MX records at your domain host.

Destination Proton Mail Side:

Proton Admin on a Proton for Business organization.
Verify domain in Proton Mail under Organization > Domain names in Proton Mail Admin Console (account.proton.me/u/0/mail/admin).
Every user mailbox must be created in the Proton Mail destination before starting the migration. Create a CSV of the destination mailboxes – email ID and passwords.
Proton Mail Bridge must be installed on the system performing the migration.

Stage 2: Transfer Data from Google Workspace to Proton Mail

Proton Mail’s native Easy Switch vs. the RecoveryTools (third-party but secure) are two expert-recommended routes to move mailboxes from Google Workspace to Proton Mail. The approaches differ in the scope of migration and data control parameters. Finalise the approach for mailbox migration from Google Workspace to Proton Mail.

Comparison	Proton Easy Switch for Business	RecoveryTools GWS to Proton Migration Tool
Items Migrated	Emails, contacts, calendars	Mail only (Contacts can be saved to PC separately)
Available On	Google Workspace Marketplace	Dedicated applications available for installation on Mac and Windows.
Targeted Migration for Better Destination Quota Management	Only Data Type & Folders	10+ Filters like Date Range, Sender & Receiver Address, Exclude Folders & Attachments, Has Words etc.
Connection to Proton & Native	Direct	Via Proton Mail at 127.0.0.1:1143
Complexity	High	Low
Cost	Free	Paid (Free Trial Version Available)

Route A: Easy Switch for Business to Migrate Google Workspace to Proton Mail

Note: Complete steps adopted from Proton Mail’s Google Workspace-to-Proton migration using Easy Switch.

Open the Proton Mail Bridge Application and connect your Proton Mail Admin account.
Then, choose the Import via Easy Switch option.
Select Google as the source of migration and configure the migration items to be transferred – emails, contacts & calendar.
Sign in with the Google Workspace Super Admin account and provide the required permissions.
Install the Proton Mail Easy Switch Tool. (Ensure your domain is already verified.)
Press Next. The tool displays and allows you to select all Google Workspace users to be imported into Proton Mail.
Click on the “Migrate” button >> Next.
Further, copy the invitation message and send it to users for a verification link. Each user opens it, enters their email address, receives a verification code in their existing Gmail inbox, and sets a new Proton password.

Route B: RecoveryTools Google Workspace to Proton Mail Migration Tool

RecoveryTools Google Workspace Migration Tool offers a straightforward way to migrate Google Workspace to ProtonMail account. Just provides login credentials of Google Workspace and ProtonMail to easily transfer emails. The toolkit also enables the users to migrate selected Google Workspace emails to ProtonMail account easily. You can also get the complete original copy of your Google Workspace email in ProtonMail account.

Free Download the Solution for Your Windows and Mac Computers:

Download Now Purchase Now

Note: The free version of this program allows you to test this application freely. It only offers to migrate 25 emails from per folders of Google Workspace mailbox to ProtonMail. For complete migration, you need to purchase this application.

How to Migrate Google Workspace to ProtonMail Account ?

First, download and install the utility on your computer.
If you want to migrate multiple user mailboxes from Google Workspace to Proton Mail, select the additional Batch Mode option.
You can also choose another option called “Use Proxy”. It allows you to connect your Google Workspace account through a proxy server.
If you want to migrate data from only a single Google Workspace account, directly enter your account credentials.
After that, the application starts examining the account and displays all the folders inside the user interface panel. Here, you can select the required email folders from the list.
Thereafter, select the IMAP option from the file-saving options list.
Now, you need to enter the required Proton Mail IMAP settings and app password details. For this, install Proton Mail Bridge on your computer.

Step 1: Start Proton Mail Bridge

Step 2: Enter Proton Mail Credentials

Here, you need to log in with your general Proton Mail username and password details.

Step 3: Open Mailbox Configuration

In the next window, click on the “Mailbox Configuration” option.

Step 4: Get Proton Mail IMAP Details

Here, you can see the IMAP Host Address and its Port No., along with the username and password.

Important: Copy all the details into the software interface panel.

You can also apply filter options based on subject, date range, email addresses, etc.
Now, finally, press the Next button to get started with the migration process.
When everything is done, the software will generate a log report of your migration process.

Amazing Features of Google Workspace to ProtonMail Migration Tool

Better Process Where Security Comes First: Because ProtonMail is preserve user privacy that’s why we need a solution that works for user security. That’s the reason we developed a safe and secure platform. Where you can easily do email migration process without any issues. There are no hidden phishing issues in the user panel and its process.
Uninterrupted Batch Migration Process: Another great advantage of this application supports Bulk Google Workspace to ProtonMail account migration process. Mean’s you can do batch mailbox migration from multiple Google Workspace account to ProtonMail easily. Simply use a CSV file to list all your Google Workspace account credentials and upload them to the panel.
Completely Standalone Migration: The solution works in standalone environments without requiring any plugins. It only requires Google Workspace and ProtonMail account credentials. Also, the solution provides a simplified working interface panel. Where non-techie users easily work and understand without any issues.
Selective Migration with Email Filters: A huge number of users only want to move selected emails from Google Workspace to ProtonMail account. That’s why the product offers several email filter options to migrate only selective emails by the range of date, subject, to, cc, bcc, etc.
Metadata & Properties Preserved: If you are concerned about your email properties and their elements during the process. So don’t worry now. The software preserved all email metadata and properties. So that, there is no change in the email elements and their properties.
Windows & Mac Supportable: One of the best things about this application supports all editions of Microsoft Windows and Mac Operating systems. You can use it on your all latest Windows and its updated version. As well it also works with Windows 11 x64 bit of Windows editions.

Final Words

In this tech-guided solution, we have explained a detailed analysis of how a user can migrate Google Workspace to ProtonMail account. The RecoveryTools team understands the user’s needs and requirements. Hence they create a best-in-class product. You can try this product for free. Also, it not only offers you to migrate from Google Workspace to ProtonMail. But it supports a large number of savings options. I hope you understand the process, if you have any questions, feel free to contact us.