How to Migrate from Google Workspace to Office 365? Step by Step

Published By Jamie Kaler

Approved By Rollins Duke

Published On November 18th, 2025

Reading Time 8 Min Read

Are you looking for a thorough guide to migrate from Google Workspace to Office 365 with step-by-step methods? If so, then you’ve come to the right place. In this thorough guide, you’ll find both manual and automated solutions that will help you successfully migrate Google Workspace to Office 365. It doesn’t matter if you’re a business owner, IT administrator, or individual user, you will find all that you need in this guide to ensure a smooth migration process.

Organizations utilize collaboration tools for multiple purposes, including communication, file sharing, and productivity. Google Workspace (previously called Google Workspace) has powerful applications for businesses, but larger enterprises are now migrating Google Workspace to Office 365 for Microsoft’s enterprise-grade security, better integrations, and more flexible subscription models. Nevertheless, the lack of proper guidance can make migrating Google Workspace to Office 365 a complicated process.

This article will offer a step-by-step explanation of how to migrate Google Workspace to Office 365, outline important Google Workspace to Microsoft 365 migration prerequisites, and highlight the most trusted professional solution to simplify the process in a safe, accurate way and more quickly.

Reasons to Migrate from Google Workspace to Office 365

Organizations are choosing to migrate from Google Workspace to Office 365 for reasons related to productivity and security. The main reasons are as follows:

Integration into the business ecosystem: Microsoft Teams, Outlook, OneDrive and SharePoint provide seamless integration across Office 365.
User-friendly experience: sers feel comfortable switching to Office 365 given their experience with Microsoft office suite.
Collaboration tools in Microsoft 365: Real-time collaboration with Microsoft Teams offers advanced capabilities to meet business workflows.
Advanced Security: Data protection and compliance that supports enterprise-level standards.
Flexible and scalable: Office 365 offers significant cloud storage solution options.
Hybrid deployment: Organizations can incorporate both on-premise and cloud systems more seamlessly with Office 365.

These reasons are why several organizations and industries across the world are migrating from Google Workspace to Office 365 for improved usability, control and productivity.

Google Workspace to Microsoft 365 Migration Prerequisites

Prior to beginning the migration process from Google Workspace to Office 365, make sure you fulfill the Google Workspace to Microsoft 365 migration prerequisites as follows:

Admin Access: You should have admin access to both the Google Workspace and Office 365 accounts.
IMAP Access: Verify that IMAP has been turned on for all user mailboxes within Google Workspace.
App Passwords: Create app passwords for each user in Google Workspace for secure authentication.
Microsoft 365 Licenses: Confirm that you have Office 365 licenses that are valid for each user.
DNS Changes: Modify the DNS for your domain if you are going to transfer your domain over to Microsoft 365.
Data Backup: Always back up your important Google Workspace information before migrating Google Workspace email over to Office 365.
Check Connectivity: Ensure you’re connected to a strong, stable internet connection to prevent problems with the migration process.

Once you have met the prerequisites on this page, you will be able to successfully and securely migrate from Google Workspace to Office 365.

Manual Method to Migrate Google Workspace to Office 365 Account

The process to migrate from Google Workspace to Office 365 on your own involves a number of steps with a technical foundation. This is for an IT administrator who is familiar with both Google Workspace and Microsoft 365. Below are the step-by-step instructions for migrating Google Workspace to Office 365.

Step 1: Prepare Exchange Admin Center

Login to your Microsoft 365 admin account and open the Exchange Admin Center (EAC).
On the left-hand side, navigate to the Recipients section and click on the Migration tab.

Step 2: Select Migration Type

Select New >> Migrate to Exchange Online.
Under the options, select IMAP Migration.

After completing the above steps, follow the next step.

Step 3: Upload CSV File

Prepare a single CSV file with all the user email addresses and Google Workspace credentials to upload.
Upload the CSV file and select Next.

Step 4: Setup IMAP Setting

Enter the IMAP details needed for Google Workspace:
- IMAP Server: imap.gmail.com
- Port: 993
- Encryption: SSL/TLS
- Click Next.

Make sure you are entering the correct IMAP details to migrate from Google Workspace to Office 365

Step 5: Create Migration Batch

Name your migration batch.
Determine the max failed items allowed per mailbox.
Select Next.

Now follow the next steps to transfer Google Workspace to Office 365.

Step 6: Start Migration

Select the recipient to receive the migration report.
Choose Automatically start the batch option.
You can monitor the migration process from the Migration tab.
At this point, the email data will be migrated into Office 365 mailboxes successfully.

Kindly note that this method is risky if you do not know the complete process to migrate Google Workspace to Office 365. So, especially non-technical users do not take risks with your crucial data. Also, technical users read the complete method and limitations first and then pursue the method.

Limitations of Manual Method

While this manual process to migrate Google Workspace to Office 365 is free, it comes with several drawbacks:
Only emails are migrated, no contacts, calendars, or attachments.
Maximum 50,000 mailboxes and 10 MB file size limit.
Complex and time-consuming for non-technical users.
High risk of data loss due to manual configuration errors.
No advanced filters for selective migration.

Therefore, it’s better to use a professional solution to migrate data from Google Workspace to Office 365 securely.

Direct and Easy Google Workspace to Office 365 Migration Tool

To migrate from Google Workspace to Office 365 account, you can take the help of the Google Workspace Backup Tool. The software allows users to migrate Google Workspace to Office 365 accounts directly with complete data.

The Google Workspace to Office 365 migration tool allows users to migrate Google Workspace data completely with all attachments and preserved email components in just a few minutes.

It is created with the best algorithms, which makes the software powerful and easy to use for all technical and non-technical users. The software has multiple advanced features and filters, some of which are detailed below:

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Quick Steps to Migrate Google Workspace to Office 365

Download and launch the software.
Enter the login details of Google Workspace.
Check the required folders and subfolders.
Click on Select Saving and choose Office 365.
Put the Office 365 details and hit the Backup icon.

Prime Features of the Tool to Migrate from Google Workspace to Office 365

The software can easily migrate data from the Google Workspace account, ultimately including emails, contacts, calendars, notes, journals, etc.
Preserve all data components and elements such as email header & body details, attachments, contact details, and calendar dates, etc.
Provides various advanced filters to migrate specific data via Date Range, To, From, Subject, etc.
Also, users can migrate multiple Google Workspace accounts at once by uploading the CSV file, by enabling the Use Batch Mode option.
The Google Workspace to Office 365 migration tool allows users to migrate data in various language options such as English, Spanish, German, Dutch, Finnish, etc.

How to Migrate Google Workspace to Office 365 Step by Step?

After successfully downloading and installing the software, click on the “Next” button to migrate from Google Workspace to Office 365 and login to your account.
Next, enable the advanced mode option – Use Batch Mode: for multiple user accounts and Use a proxy– for proxy server users.
Select the required folders and subfolders, which you want to migrate.
Then choose the “Office 365” option from the save list.
Apply the advanced filter option to migrate selective data.
Enter the login details of the Microsoft 365 account details and hit the “Backup” button.
Lastly, upon successful Google Workspace to Office 365 migration, a confirmation message will appear and hit the “OK” button.

For any doubts or queries, you can download the free demo version to migrate from Google Workspace to Office 365.

Time to Say Goodbye

This comprehensive guide explored the manual option and the expert Google Workspace to Office 365 Migration Tool. Manual migration may be helpful for small migration, but it comes with more risk, is more complicated, and is more time-consuming.

Therefore, it is highly recommended to transition from Google Workspace to Office 365 through the use of the software. It allows for a simple, safe, complete step-by-step Google Workspace to Office 365 migration experience, which is easy enough for non-technical users to follow.

Whether you want to move Google Workspace calendar to Office 365, transfer Google Workspace to Microsoft 365, or just want to safely migrate your Google Workspace email to Office 365.