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How to Export Roundcube Emails to Outlook? Best Solutions

Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On April 2nd, 2024
Reading Time 8 Min Read

Are you using the Roundcube email client, now you are looking for a solution to export Roundcube emails to Outlook but till now you have not found any solution with the help of which you can transfer the complete mailbox data in one go. So there is no need to worry now, with the help of the solution we will provide you here, you can migrate complete Roundcube data to Outlook in one go.

As we all know Roundcube is a web-based email client that comes integrated with web hosting. Suppose you ever do not want to renew your web hosting plans for any reason, then if you have not transferred the data to Outlook, there is a chance of your data being lost at that time. Therefore, many users want to export the data before the expiry of the web hosting plan, due to which they find out the solution to this query. Let us now know all the best methods to export Roundcube emails to Outlook.

Why do Users Choose Outlook Instead of Roundcube?

  • Outlook can do more than just send emails. It provides a full set of capabilities for organising contacts, calendars, tasks, and notes in one location. Roundcube specialises entirely in email.
  • Outlook is a desktop application, unlike Roundcube, which is web-based. Users may now view and control their emails even when not connected to the internet.
  • Outlook effortlessly interacts with other Microsoft Office products such as Word, Excel, and PowerPoint. This allows for easy file sharing and project collaboration. Roundcube does not provide this type of integration.
  • Microsoft’s highly reliable security architecture supports Outlook. While Roundcube is safe, it may provide a different degree of enterprise-grade protection to all users.

How to Export Roundcube Webmail to Outlook by Manual Ways

There are two manual solutions available to migrate Roundcube to Outlook. In the first method, you will have to keep the Roundcube account activated which we will know the solution to sync Roundcube to Outlook. We have divided the second method into two phases in which we will first save the selected emails on our local device and then import them into Outlook in the second phase. Now let us know the process of both manual solutions step by step.

#1: Sync Roundcube to Outlook by IMAP Access

  1. Firstly, open the MS Outlook application on your system.
  2. Now, click the File tab on the top menu bar.
  3. After that, tap the Add Account option on the right side.
  4. After clicking, enter the Email Address click the checkbox of Let me Set up my Account Manually, and click Connect.
  5. Now, choose any IMAP or POP option as per your need.
  6. After that, enter the Incoming Server Address detail or Outgoing Mail Server Address Details.
  7. Finally, enter the Roundcube Account’s password and then click Finish.

Now, your Roundcube to Outlook syncing process is finished. You can check your data after a few minutes, as the syncing process may take a few minutes or an hour depending on your mailbox data size.

#2: Export Roundcube Emails to Outlook One by One

We have divided this method into two steps, in the first step we will download the selected emails one by one in the .eml format and then import the downloaded files into the Outlook application.

Phase 1: Download Emails One by One in .eml Formats

  1. Firstly, log in to your Roundcube email client on your system.
  2. After that, open any email which you want to download.
  3. Now, click the More button on the menu bar.
  4. After that, select the Export option in the drop-down menu.
  5. Thereafter, browse the location and enter the File name.
  6. Finally, Click the Save button.

Note: Repeat all the steps depending on the number of emails you want to save. After completing the above steps, proceed to step two.

Phase 2: Import Resultant Files into MS Outlook Application

  1. Firstly, open the folder in which you saved the resulting data.
  2. Now, Right-click the file and select Open With > Outlook option.
  3. Now, your file will be open in Outlook, after that Click the File tab > Save As option.
  4. Now, Enter the file name and choose the .msg option as the saving option list.
  5. Finally, click the Save button.
  6. Now, open the MS Outlook application on your System.
  7. After that, drag and drop the file you saved in step 5 of phase 2.

Note: Repeat all the steps depending on the number of resultant files. If you want to export Roundcube emails to Outlook in bulk, you can move to a professional solution in method 3.

How to Export Roundcube Emails to Outlook by Professional Tool

Till now we have learned the complete process of two methods in manual solution to export Roundcube webmail to Outlook. This will not cost you any money but there are many limitations with these manual methods due to which many users use professional tools instead of manual solutions. One of the favourite tools of many users is the RecoveryTools Webmail Backup Tool.

With the help of this software, you can export Roundcube emails to Outlook very easily without any data loss. Using this utility is a very easy task as you can transfer complete mailbox data in just 4-5 steps. This software is also available in a demo version in which you can migrate 25 Roundcube emails to Outlook. Let us now know the step-by-step process of this software.

Guide How to Use Roundcube to Outlook Migration Tool With Screenshots

  1. Download, install and launch the software on your Windows or Mac systems.
    download software
  2. Now, select the Roundcube Webmail option on the left side Webmail email client list.
    select roundcube
  3. After that, enter the Roundcube email address and password, now tap the Login button.
    login details
  4. Thereafter, select the folder which you want to export in Outlook.
    select mailbox folder
  5. Now, select the PST option on the Saving option list.
    select pst option
  6. Finally, browse the desired location and click the Backup button, now the software will start the exporting process immediately.
    select backup option

Import Resultant File into Outlook

  1. Firstly, Open the MS Outlook application on your system.
  2. Now, tap the File tab and Open & Export option.
  3. After that, click the Import/Export option on the right side.
  4. Thereafter, click the Import from another program or file and tap Next.
  5. Select the Outlook Data File (.pst) option and tap Next.
  6. Now, browse the PST file and click Next.
  7. Finally, Enter the password and click the OK button.

Comparison Between Manual and Professional Methods

Feature Manual Method RecoveryTools Roundcube to Outlook Migration Tool
Cost Free to Use Paid (might have a free demo version available)
Time Time-consuming Fast
Accuracy Error-prone More accurate
Functionality Limited (One by One email only) Transfer emails in bulk and this software has advanced features.
Ease of Use Easy to use conceptually Requires software installation and easy-to-use software.
Ideal for Small inboxes Any size inbox, especially large volumes

FAQs to Export Roundcube Emails to Outlook

Ques 1. Can I directly export emails from Roundcube to Outlook?

Ans. No, Roundcube and Outlook use different data formats, so direct export isn’t possible. However, you can export your Roundcube emails to a format compatible with Outlook and then import them, as we have shown in professional methods.

Ques 2. Are there any alternative methods to migrate from Roundcube to Outlook?

Ans. If you have a large number of emails, using EML files can be cumbersome. Consider these options:

IMAP: If Roundcube and Outlook both support IMAP (a protocol for accessing email) and you want to connect to a Roundcube email ID, you can configure Outlook to connect to your Roundcube account. This way, you’ll see your Roundcube emails directly in Outlook.

Professional Tools: Our tools can help transfer emails between different email providers.

Ques 3. Can I choose to export only specific emails from Roundcube to Outlook or do I have to transfer my entire mailbox?

Ans. If you want to export specific Rondakube emails to Outlook, you can use the second method of manual solution which is also free.

Ques 4. Will the folder structure from my RoundCube mailbox be preserved during the import process into Outlook?

Ans. Unfortunately, the EML export method usually does not preserve your Roundcube folder structure during import into Outlook. You may need to recreate the folder structure within Outlook after the import. If you choose a professional solution, the software will maintain your Roundcube folder structure after import.


In this article, we have mentioned two types of solutions to export Roundcube emails to Outlook, manual and professional. In which there are two methods of manual solution and an automatic tool is available in the professional method. You can use any one of these methods, but whichever method you select, first check your needs to see which method is suitable for you. If you select the professional tool we have mentioned here to migrate Roundcube to Outlook, then we claim that you will transfer complete mailbox data in one go without any help. If you still have any queries then you can get help from our support team.