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Export Outlook Mac to PST File [2021, 2019, 2016, 2011]

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On October 5th, 2023
Reading Time 4 Min Read

Mac users who rely on Outlook for email communication often find it difficult to export emails to PST file. PST or Personal Storage Table is a commonly used file format for Microsoft Outlook which is primarily a Windows-based platform. However, with the growing need for cross-platform compatibility, it has become imperative to find a way to convert Outlook for Mac emails to PST format. In this article, we will take a closer look at the various methods available to export Mac Outlook to PST, their reasons, and the most efficient way to achieve this conversion.

Possible Reasons for Mac Outlook Users to Create PST File

There are many possible reasons to export PST file from Mac Outlook email clients. Some of them are mentioned below:

  1. Create a backup of your Outlook for Mac data
  2. Transfer emails from Mac Outlook to Windows Outlook
  3. Import the data into a new Outlook for Mac profile
  4. Split large Outlook for Mac files into smaller PST files
  5. Access Outlook for Mac data in a non-Mac environment.

Do you know?

Though Microsoft Outlook for Mac has the option to import PST file, it lacks all the steps to export to PST file. The only export option creates an OLM file to archive your Outlook data items. Many people have a misconception that it must have an inbuilt option because Windows Outlook provides PST format import and export options. Unfortunately, Mac Outlook really supports OLM format, so you cannot export data to PST file format.

Methods to Export Outlook for Mac to PST file

Now you are aware of two facts:

  1. There is no inbuilt tool in Outlook for Mac to export PST file
  2. Mac Outlook stores data in OLM format.

With these two points in mind, we recommend RecoveryTools OLM Migrator as the expert solution. You can archive Mac Outlook items to OLM file first and then convert OLM to PST format without data loss. Thus, you can get a PST file containing all the data items of Outlook for Mac. It is a convenient and efficient solution to get the job done.

We offer Windows and Mac variants of the tool. As long as you have an Outlook for Mac 2021, 2019, 2016, 2011 OLM file, you can process it on Windows or Mac with the appropriate software variant.

Download for Windows Download for Mac

The process to export PST file from Mac Outlook can be divided into two steps:

Step 1: Create OLM File for Mac Outlook data

  1. Open Outlook for Mac.
  2. Go to the “File” menu and select “Export“.
  3. Select “Outlook for Mac Data File (.olm)” and click “Export“.
  4. Choose the items you want to export (e.g. mail, contacts, calendars) and select a location to save the exported data.
  5. Click “Finish” to start the export process.
  6. You now have the OLM file.

Step 2: Outlook for Mac Export to PST

  1. Start the recommended software on your Mac system.
  2. Click the “Add File(s)” button to add the Mac Outlook OLM file(s) that you want to process.
  3. Select “PST” as the saving option.
  4. If you added more than 1 OLM file, the tool will merge them all and create a single PST file by default. To create separate PST for each OLM file, choose the “Separate PST per OLM” option.
  5. Choose the destination location where you want to save the converted data.
  6. Click the “Export” button to convert Outlook for Mac to PST file format.

Note: These steps are for Mac OS. The steps for Windows software may vary.

If your requirement is to import OLM to Windows Outlook, then you can go a step further. Simply use the Import/Export option to import the exported PST file into Windows Outlook. This PST file is compatible with all Outlook versions: 2021, 2019, 2016, 2013, 2010, 2007 & 2003.

Video Tutorial:

The following video depicts all the instructions of Step 2 visually:


In conclusion, exporting Mac Outlook to PST file can be valuable for backup, data transfer, and file management. By following the steps given in this blog, Mac users can easily create a PST file containing Outlook data. This allows you to access your Outlook information in different environments and protect data from loss. Whether you are transferring data to a new computer or simply creating a backup of your emails, exporting Outlook for Mac to PST file is a simple and reliable solution.