How to Batch Export Gmail to MSG Together at Once? Easily

Published By Jamie Kaler

Approved By Rollins Duke

Published On September 11th, 2026

Reading Time 7 Min Read

Summary: To export Gmail to MSG format, you can use three methods, using Microsoft Outlook, drag & drop method or professional method. first two methods are suitable if you are exporting Gmail emails in small numbers because it cannot export large collection of Gmail emails at once, this is the reason we have introduced professional method which can securely export emails from Gmail to MSG in bulk at once instead of exporting one by one.

Want to export Gmail emails to MSG format in bulk? This guide will explain you how to save Gmail emails as MSG files using automated solution.

A professional email address will help you to win trust when dealing with other businesses & customers. Gmail is one of popular email service providers in world. Gmail offers to store your emails, documents, contacts, calendars, photos, etc. With 15GB of free storage space. But there are lots of reasons when user wants to export emails from Gmail to MSG format. If you are one of them who wants to backup Gmail data to MSG format, then read the blog to the end.

Reasons Why We Need to Export Gmail to MSG Format

MSG file extension is a Microsoft Outlook and Exchange single message storage file. An MSG file can contain plain ASCII text for the header and main message body as well as hyperlinks and attachments. There are many reasons when a user needs to export emails from Gmail to MSG format. Some of the reasons are mentioned below:

After exporting Gmail in MSG format, users can easily import email from Gmail account to Microsoft Outlook and Exchange Server. This is the biggest reason to save Gmail emails as MSG format.
You can export Gmail to MSG files for some legal purposes. After exporting the Gmail data in message format, you can easily show the evidence in the court room.
One of the reasons to download Gmail emails in MSG Format is the storage benefits. There are many users who want to save important Gmail emails to Computer. MSG is one of the best and secure message storage format.
One of the biggest reason to export Gmail to MSG is changing the email platform. If someone wants to change its email platform to Microsoft Outlook and Exchange. Then need to extract Gmail emails to MSG format.

How to Export Emails from Gmail to MSG With Manual Methods?

Below we have explained two manual methods such as Microsoft Outlook and drag and drop for exporting Gmail emails to MSG file format.

Method: 1 Export Email from Gmail to MSG Using Microsoft Outlook

You can export Gmail emails to MSG format using Microsoft Outlook:

At first, open Microsoft Outlook on system.
Secondly, add your Gmail account to Outlook & complete sign-in process.
Then, allow Outlook to synchronize Gmail emails & required folders.
Now, open Gmail folder in Outlook which contains emails you want to export.
Select required email messages. Use Ctrl + Click to select multiple single emails.
Drag selected emails from Outlook to folder on system.
Afterwards, Outlook saves selected messages as MSG files in destination folder.
Open destination folder & verify exported MSG files.
Repeat same process for other Gmail folders if you need to export additional emails.

Method: 2 Export Emails from Gmail to MSG Format Using Drag & Drop

This is direct and easy method to export Gmail emails to MSG format:

Firstly, open Microsoft Outlook with your Gmail account configured.
Secondly, select Gmail email which, you want to export as an MSG file.
Now, drag & drop selected email into Windows folder or onto your desktop.
Outlook will save email as an .MSG file in selected location.

Limitations of Using Manual Methods

You can use the manual techniques to export Gmail emails to MSG format:

Time-Consuming: Manually selecting & dragging large number of emails can take considerable time.
No Bulk Support: Manual method does not give dedicated option to export large number of Gmail emails to MSG at once.
Need Gmail Synchronization: It required emails must first be synchronized & available in Outlook before they can be exported.
Require Outlook Installation: You need to install Outlook & your Gmail account configured before exporting Gmail emails as MSG.
Need Technical Expertise: Users need to have technical knowledge to export emails from Gmail to MSG file format.

Professional Method to Export Gmail Emails to MSG Format

If you need to export Gmail to MSG format in bulk then, choosing RecoveryTools Gmail Backup Tool is a good option, because it can easily batch export emails from Gmail into MSG format together at once. The interface of this tool is very simple to use that even user who don’t have technical knowledge can easily export emails. It gives you options to select folder, you can select specific Gmail folders or entire account. This software gives you advanced filters like date range, sender/recipient, subject, keywords and others. Compatibility with both Windows & macOS, allows users on either platform to use tool.

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Note: – This is a trial edition of this application to export only few emails from Gmail to MSG format. For unlimited migration process, purchase the license key to activate the software for lifetime use.

How to Export Gmail to MSG in Bulk With Simple Steps?

Using below easy steps you can export emails from Gmail to MSG format:

Launch above suggested software on your Windows/Mac system.
After that, enter your Gmail email account credentials in the user interface.
Select Batch Mode to export emails from Gmail to MSG format in bulk.
Thereafter, select required email folders from the list.
After that, choose the saving option to export Gmail to MSG format.
Thereafter, set location to save MSG file and click on backup button to save Gmail emails as MSG.

Prime Functionality of the Automated Solution

Here are some main features of automated solution:

Complete Secure Interface Panel: The software comes with a completely secure interface. It never stores user personal details in the software database and interface caches.
Maintain Email Properties: During the export process, the software will maintain all email properties such as email with attachments, subject, images, email addresses (To, CC, BCC, From), hyperlinks, etc.
Easy to Use & Simple Interface: The software comes with a simple and easy to use interface. Every type of user including non-technical users can also understand the working process of this application.
Advanced Filter Options: The automated solution comes out with advanced settings options to manage your data file. Now, you can save your time and efforts by using these options. You can export emails from Gmail to MSG format by date, by time, by subject, etc.
Batch Mode: It allows users to backup data from multiple Gmail accounts in single process. Users can provide login details of multiple accounts with CSV file & upload it using batch mode option.
Select any Destination Location Path: The software gives the facilities to choose any location path to save resultant data at user location. Now, you can select any location path without any issues.
Export Entire or Selected Mailbox: Software allows users to export complete Gmail mailbox or select specific folders & emails according to their requirements.
Bulk Gmail Backup: It allows users to backup multiple emails from Gmail account in bulk rather than saving each file individually. It helps users to save time & reduces manual effort when handling large number of emails.

Conclusion

In the above article, we have explained best ways to export emails from Gmail to MSG format. If you are one of them who wants to export Gmail emails to multiple formats, then download the recommended solution. Additionally, the software also provides facilities to connect Gmail account with proxy server. However, you can download the demo software to test before purchase. If you have issues with the software and its process, then contact us on live support chat.