How to Export Emails from Outlook to Zip File? Complete Guide

  

Published By Jamie Kaler 

Approved By Rollins Duke

Published On November 15th, 2024

Reading Time 5 Min Read

Outlook is a popular email client and everyone is using it around the world. However, large data files in Outlook occupy a lot of space. In this case, making files smaller is an important part whether working with Outlook or a computer. Zip files help with this because they can pack a lot of information into a smaller space. Many people use Zip files in businesses all over the world because they save time and space. But do you know exactly what a Zip file is and how to export emails from Outlook to Zip file?

Zip is a common way to pack one or more files together in one folder. This makes the overall size smaller, which is helpful when you want to move or store it. When the file gets to someone else, they can “unzip” it, which means they take it back to its original form and can use it like normal.

Now, let’s get more information before we start. This blog talks about different ways for how to create a Zip file in Outlook through both manual methods and advanced solutions.

How to Export Emails from Outlook to Zip File?

Here we have provided the top 2 solutions to Zip Outlook emails effortlessly. Check out the step-by-step methods below:

Solution 1: How to Create a Zip file in Outlook Manually

We have explained the manual method in 2 steps along with sub-steps to export Outlook email to Zip file.

Step1 Extract Emails from Outlook

1. Simply Open Outlook email client and go to File tab.
2. Click on Export to a File and then choose Outlook data file (.PST).
3. Now select the Outlook email which you want to Zip.
4. Select a path to save the data and hit the Finish button to export emails from Outlook to Zip file.

Step2 How to Save Outlook Emails to Zip File?

1. Navigate to the location where you stored the Outlook email file.
2. Hold your mouse and give a right click on it. Select Send to from the Menu.
3. Once you click Send to choose the compressed (Zipped) folder option.

Solution 2: Advanced Solution to Export Emails from Outlook to Zip File in Bulk

RecoveryTools Outlook PST Converter is a great way to create a Zip file in Outlook. This tool puts all your emails into one folder, making it simple to change them into a Zip file. The software is user-friendly, even for people who aren’t tech-savvy. It has lots of useful features and a simple interface, so you can use it without needing extra help and easily convert PST to Zip file.

Best thing is, you do not need to Zip each Outlook email folder one by one. Hence you can Zip all your Outlook emails in bulk at once. This software is compatible with all versions of Microsoft Outlook and Mac and supports both Unicode PST and ANSI PST files. To know more about the software you visit its official page. But first let’s learn how it works to export emails from Outlook to Zip file.

How to Create a Zip File in Outlook Using Tool?

1. Firstly, you need to download the software on your computer to begin the process.
2. Open the tool and choose the option to automatically load emails from your configured Outlook. Or, if you prefer, you can manually load Outlook email files/folders.
3. Pick the email folders you want and click Next to export emails from Outlook to Zip file.
4. Select EML as the format to save your emails because it’s a standard format. Once you’ve chosen the format, click Next to convert PST to Zip.
5. Choose where you want to save the files and click Next to start the conversion process.
6. Wait for the email conversion process to finish. Once it’s done, click OK to convert PST to Zip file.
7. Now, go to the destination path to see your new email folders. Select the folders you want, right-click, and choose Send to >> Compressed (Zipped) folder to create a Zip file with your Outlook emails.

Conclusion

If you need an easy way to export emails from Outlook to Zip file, this article has you covered. It presents top 2 solutions for how to create a Zip file in Outlook including a manual method for individual files and an advanced solution for efficient bulk Zipping. The tool is user-friendly and compatible with various Outlook versions.