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How to Export Emails From Hotmail Account? In Bulk

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On June 5th, 2024
Reading Time 8 Min Read

Overview: Most business professionals and individuals want to save Hotmail emails locally in their systems. For that, they need to export emails from Hotmail. In this blog, we will discuss the techniques that will help you to download Hotmail emails without trouble. So read this blog till the end to get the best solution.

Hotmail is one of the web-based email services that allow users to send and receive emails using the Internet connection any time anywhere without any specific application installed on their desktop. It was a very popular email service provider due to its ease of accessibility from any device with an internet connection but in 2013 it was replaced by the new name Outlook.com. Now, Hotmail is known as Outlook.com. However, some old users still have hotmail.com in their Hotmail email addresses.

The process of exporting emails from Hotmail means saving copies of your emails from your Hotmail account to your computer or another email service provider. By downloading emails from Hotmail, you can keep a backup of your email messages to switch them to a different email client or if you want to stop using Hotmail.

Download Emails From Hotmail to Access These Benefits

  • Exported Hotmail emails can be accessed anytime, anywhere, even without an internet connection.
  • You can save old, important emails that you don’t access often to free up space in your online account.
  • Downloaded Hotmail emails will allow you to easily import emails to new email service providers without losing the old important professional email messages.
  • If your online account shows some technical errors while accessing you have to urgently access some important email. So you can access them from a copy of your emails saved on your computer

Some Common Challenges When Users Export Emails From Hotmail

  • Facing manual errors to export emails from Hotmail in bulk.
  • Technical expertise is required, which can be a barrier for non-technical users.
  • Unable to extract emails with attachments including images, PDFs, or Doc files.
  • Difficulty in finding a solution that is compatible with the specific file format required by another email service.
  • Need a quick solution but face challenges due to the time-consuming process of understanding and different methods.
  • There are various tools available to extract emails from Hotmail it is difficult to find the best and most suitable option for you.

Reasons to Save Emails From Hotmail Account

  • Get offline access to important emails.
  • To back up your important email data.
  • Switching to a new email service provider.
  • Get more space to organize and manage your emails in your Hotmail account.

Download Hotmail emails to get offline access to your important emails, back up your email data, switch to new email services, and manage storage space. While doing the task, you can face challenges like technical expertise requirements and managing emails with attachments. To do the task successfully, users can follow the manual methods or specialized tools mentioned in the next section of this blog.

1st Method: Export Emails From Hotmail One by One

  1. Firstly, log in to your Hotmail account.
  2. Now, choose the emails you want to export emails from Hotmail.
  3. Go to the more action option and select the Save option.
  4. After that, select the destination path.
  5. Now, wait for a few minutes and you will get the download emails from Hotmail.
  6. Repeat the same steps to export another Hotmail email.

2nd Method: Download Emails From Hotmail With Complete Mailbox

  1. Login to your Hotmail account using your username and password.
  2. Now, Select the Settings icon on the right side.
  3. Then, Select the General option from Settings.
  4. After that, select the privacy and data option.
  5. Now, click the Export Mailbox button to export emails from Hotmail.
  6. Export is in progress, so please allow 4 days to complete the process.
  7. Finally, you will receive an email with a link to the download mailbox.

3rd Method: Extract Emails From Hotmail

  1. Launch the Thunderbird email client first.
  2. After that, click on Create a new account and enter your Hotmail login information.
  3. Set up your outgoing and incoming (POP3 or IMAP) server settings.
  4. Allow your emails to sync with the email client.
  5. It could take a while, based on the size of your mailbox.
  6. Create a new folder locally on your PC.
  7. To export emails from Thunderbird, open the email folder that contains the emails.
  8. After that, select all emails by pressing Ctrl+A.
  9. Now, drag and drop the chosen emails into the newly opened folder. 

Benefits of the Manual Method

  • Provides offline access to important email communications.
  • This method is totally free, without any investment You can download emails from Hotmail

Disadvantages of Manual Method

  • It is a very time-consuming process for a large number of emails.
  • Requires technical knowledge to complete the task successfully.
  • Because of the manual process, there is a risk of data loss if not done properly.

Pro Solution to Export emails from Hotmail In Batch

The RecoveryTools email extractor is a professional and automated solution, especially for those users who prefer to export emails from Hotmail in bulk without spending hours. This tool fully automates and is a reliable to tool to extract emails from 90+ email sources with their attachments. 

Download Now Purchase Now

Prime Features of Pro Software

With the help of this tool, users can export emails from Hotmail in batches and transfer them smoothly across more than 90 email providers. This tool can download emails from Gmail, Google Workspace emails, GMX email messages, iCloud, etc. It offers compatibility and user-friendliness and also makes switching emails to several platforms easier. This feature makes it easier to back up emails without losing any data.
90 + Email source

With this function, users can download emails from particular folders in their Hotmail account—like Drafts, Sent Items, and Inbox—selectively. The folders that users choose to include in the download process are selectable. By ensuring that only important messages are obtained, this customization option helps to manage storage. It simplifies the management of emails by focusing on the categories that the user has selected.
select required folders to export emails from Hotmail

With this feature, users can add unique information like the sender, date, or subject to the titles of the files they’ve saved. Users may create a naming system that is orderly and uniform by utilizing these features. This allows faster file identification and location. The efficiency of file management and search is improved by modifying file names according to these features.
file naming option to export emails from Hotmail

Users can export emails that exceed particular criteria, such as sender, subject, or date range, with this functionality. To carefully filter their emails, users can set the parameters. The utility organizes all of the compatible emails into an exportable file. This feature is perfect for easily sharing, archiving, and organizing pertinent messages sent by email.
filter option

Manual vs Pro Solution to Download Hotmail Emails
Aspect Manual Method Pro Method
Ease of Use Multiple technical steps. Simple, 5-step process.
Technical Knowledge Technical knowledge is required. Zero technical knowledge is required.
Customization Options There is no customization option. Multiple customization options.
Time Time-Consuming Quick
Risk of Errors There is a higher risk of errors and data loss. The data is completely safe and secure.
Support and Assistance No support or assistance is available. 24*7 technical support is available.
Cost Free Paid

Export emails from Hotmail is important for data backup, offline access, and email service switching. This blog provides explanations for both automated solutions like Email Extractor, which are dependable, fast, and easy to use, and manual techniques, which are free but need a lot of effort and technical expertise. To make sure your emails are accessible and safely backed up, select the option that best meets your needs.

Some Common Questions FAQs

Q: Why should my emails from Hotmail be exported?

Exporting your Hotmail emails helps you manage storage space, guarantees that you have offline access to critical communications, and makes it easier to move to a new email service provider.

Q: What are the manual techniques for exporting emails from Hotmail?

Thunderbird and Microsoft Outlook are examples of manual ways. Although these techniques are affordable, they can be laborious and need some technical know-how.

Q: What advantages do automated tools have over manual ones?

Pro Email Extractor is an example of an automated tool that is easy to use, fast, dependable and doesn’t require technical expertise. They also reduce the possibility of errors and data loss and provide customizable choices.

Q: Can I select which folders to use the Pro Solution for exporting?

Yes, you can export just the emails you require by choosing particular folders like Inbox, Sent Items, or Drafts using the expert email extractor.

Q: How long does it take to manually extract emails from Hotmail?

It takes at least 4 days, and it also depends on how many emails are sent. Manual techniques can take a lot of time, particularly when dealing with a lot of emails.