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How to Batch Export Gmail Emails to MBOX? Complete Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On October 5th, 2023
Reading Time 5 Min Read

Here we are going to solve how to export Gmail to MBOX format query using both manual methods and professional solutions. If you are also one of them, then read the blog till the end.

Nowadays, almost every mobile user has a Gmail account, where they store email and access the mobile app. Not only for personal use but in a professional environment everyone uses Gmail to communicate with customers, clients, and for business purposes.

Well, Gmail is one of the widely used free email service providers by Google. It offered an initial storage capacity of 15 gigabytes per user, a much higher amount than competitors at the time. But there are lots of reasons why a user needs to export Gmail to MBOX format. Recently our technical expert solved a query from New York.

Users usually export emails to MBOX, all because it supports multiple email applications such as Thunderbird, Apple Mail, SeaMonkey, and multiple others. Moreover, MBOX contains all the mailbox items in a proper manner and in a maintained format.

“I want to import Gmail emails to the Mozilla Thunderbird. I was trying to export Gmail to MBOX, but it fails to process 12GB is mailbox data. So, how can I accomplish this process? Please help me!!!!”

Solution: – In the above query, the person wants to know how to export Gmail to MBOX format. However, MBOX is an offline storage format. Also, it offers multiple benefits users can easily open MBOX files in Thunderbird and other popular platforms.

One of the reasons to export Gmail emails to MBOX format is that you can easily access your all data without internet connectivity. So here you will get answers of all your questions.

How to Export Gmail Emails to MBOX Professionally?

Here, we are using RecoveryTools Gmail Backup Wizard to accomplish the process in a few clicks. This mentioned tool allows users to export Gmail emails to MBOX in batch mode without imposing any kind of size limitations and with no loss of data. Users can also export a selective number of emails according to user preferences.

First, download the software to export Gmail to MBOX with the below button. Thereafter, follow the given step-by-step process. You can use the tool on both Windows as well as Mac OS systems.

Note: – The trial edition of this application allows you to export the first 25 emails from each folder to MBOX format. For complete mailbox backup, you need to purchase the licensed edition of this tool.

Quick Steps to Transfer Gmail to MBOX

  • Step 1: Download and install the tool.
  • Step 2: Put the Gmail account credentials.
  • Step 3: Select the required folders and subfolders.
  • Step 4: Choose MBOX from Select Saving Options.
  • Step 5: Select the path and hit the Backup button.

Complete Steps to Export Gmail to MBOX Format

tool to export Gmail to MBOX

app password

  1. Download the tool using the Download button and install it.

    tool to export Gmail to MBOX

  2. Put the login credentials of your Gmail account and hit the Login button.

    login details of your Gmail

  3. All the data Gmail will load and select the required folders and subfolders.

    All the folders of Gmail

  4. Click on the Select Saving Option and choose the MBOX option from dropdown.

    Select Saving Option

  5. Hit on the Filter Options tab and enable the advanced filter for the selective emails process.

    Filter Options

  6. Select the desired location to save the resultant MBOX file using the Browse button.

    desired location

  7. Click on the Backup button to export Gmail to MBOX format process.

    export Gmail to MBOX

  8. Lastly, the selected location will open automatically with converted files and folders.

    selected location will open

Prime Features of the Tool to Transfer Gmail to MBOX

  • Selected & Bulk Data: After entering the details, all the folders and subfolders will appear on the panel, where users have to select the required folders. Also, users can export unlimited data without losing any information.
  • Easy to Use Interface: – This Gmail to MBOX Tool comes with a flexible GUI. Both types of users can easily understand the process of exporting the data without any technical assistance.
  • Selective Data Export Process: – One of the best and most reliable features of this application provides selective data migration. One can easily select and export Gmail to MBOX format as per requirement. Additionally, users have the option to sort data on the basis of subject, date, common email address, etc.
  • Download Multiple Gmail Account Data At Once: – The software allows its users to export multiple Gmail account data at once. Just upload a CSV file containing all Gmail account details in the interface and get all the account’s MBOX files in a single process.
  • Maintain Email Properties: –While exporting a large amount of data, the software maintains the email properties such as emails with attachments, email addresses (to, cc, bcc, from), images, subject, hyperlinks, formatting, etc. Also, it maintains the hierarchy of all the files and folders and there will not be any kind of interchanging or swapping of the data.

How to Export Gmail to MBOX Format in Bulk Manually?

There is a free solution available on the Internet that allows users to export the data using the advanced feature i.e., Google Takeout. Follow the steps mentioned below:

  1. Login to your Google Takeout Account.
  2. Select emails or other needed data from the list and deselect others.

    tool to export Gmail to MBOX

  3. Choose file, frequency, and delivery method.

    Choose file

  4. Click on Create Export, and get the results.

    Create Export

Hence, just by performing these simple steps to export Gmail to MBOX, you can easily get the resultant MBOX file from the Google Mail Account. But the main thing is that you will get the complete data in a single folder only and the hierarchy will not be maintained properly.


In the above article, we have explained both processes to export Gmail to MBOX format. Here, we discussed both the manual as well as the professional solutions to export the data into MBOX. If you are looking for a complete solution that provides you faster results, then it is recommended to use a professional solution. This mentioned utility also maintains the complete email properties to provide desired results.