Two Methods to Export Office 365 Mailbox to PST Instantly

Published By Jamie Kaler

Approved By Rollins Duke

Published On February 29th, 2024

Reading Time 7 Min Read

Looking for a solution to export Office 365 mailbox to PST? But facing different hurdles while googling for the same. Yeah! It’s time to take a deep breath and feel relaxed. Today we are here with an article to tell you about the best method to bulk backup Office 365 mailbox to PST without facing any issues.

A person who knows every technical detail of the Exchange Online platform can perform this task. Well, we are now going, to begin with, an explanation of both the available approaches to export Office 365 mailbox to PST.

Moreover, users usually backup Office 365 mailbox to PST because Office 365 does not provide a direct option to export mailboxes due to which users sometimes, need to face multiple issues. So, users try to export Office 365 mailbox to PST to easily use that data in the future anytime and anywhere.

“Hi, I have almost 250+ accounts in my Office 365 Business account and I am thinking of exporting PST from Office 365. After facing a lot of issues, I finally decided to export Office 365 mailbox to PST. Is there any solution present that can help me to export all the accounts?”

Advanced Way to Backup Office 365 Mailbox to PST

We recommend you use Office 365 Backup Software that has been developed by RecoveryTools team experts. The solution provides a secured and safe environment for customers to export Office 365 mailbox to PST. It also can export an unlimited number of data without facing any kind of size limitations and with no disruptions. Additionally, professionals have designed this tool with a special algorithm that meets the demands and needs of the users.

Moreover, this tool can backup Office 365 mailbox to PST and other formats Office 365 to G Suite migration, Office 365 to Outlook, Office 365 to PDF, Office 365 to iCloud, Office 365 to Exchange Server, extract Office 365 email addresses, Office 365 Contacts to OLM, and multiple others.

Free download the trial from the below button:

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Trial Limitation: The free trial edition will allow users to export only the first 25 emails from mailboxes to the PST files. To export an unlimited number of data, you can anytime continue with the licensed version of the software.

Steps to Export Office 365 Mailbox to PST

Step 1: Download the software on your PC.
Step 2: Put the login details of Office 365.
Step 3: Check the needed folders/subfolders.
Step 4: Choose PST as a saving option.
Step 5: Apply the filters and Browse the path.
Step 6: Next icon to export PST from Office 365.

Complete Steps to Microsoft 365 Export Mailbox to PST

Firstly, download and install the mentioned export tool in your existing system and run it.
After that, put the login details i.e., email address and app password, and click on the Login icon.
All mailboxes of the account will load on the preview panel of the software. Here begins the second phase of the process to backup emails. You have to check the checkboxes of all those mailboxes, to which you wish to export Office 365 mailbox to PST.
Although the product displays ‘PST’ as the default saving option still for the safe side, you can re-select it from the menu.
Go to the Filter Options tab and enable the advanced filter to export Office 365 mailbox to PST selectively.
Click on the Browse (Folder) button to select the location to save the resultant data.
Finally, click on the Backup button to export PST from Office 365.

This procedure hardly involves only 7 steps to carries away to export Office 365 mailbox to PST. After performing these steps, you can easily backup Office 365 mailbox to PST without facing any kind of size limitations.

I must say that this is one of the effortless solutions present on the Internet that can give results without performing many steps.

Advanced Features to Export Office 365 Mailbox to PST

Backup Office 365 Mailbox to PST Completely: The software will backup the entire mailbox without imposing any kind of size limitations. While exporting unlimited data, the entire hierarchy will be maintained throughout the process and there will not be any kind of loss of data.
Preserve Email Meta Attributes: This mentioned tool allows the user to export Office 365 mailbox to PST with the correct email structure. And, all meta-properties including Subject, Date, To, Cc, Bcc, etc. will be preserved and original during the backup process.
Export Multiple Microsoft 365 Mailboxes to PST: This software also allows users to backup Microsoft 365 mailbox to PST. Moreover, the user only needs to select the I am Admin option when starting the software. Enter your account details via a CSV file and automatically export the data.
Apply Filters for Specific Mailboxes: export Office 365 mailbox to PST software allows users to selectively back up items using multiple filters. In fact, filters can range from the period to the subject of the message, and so on. Simply select one of the filters and enter values in the required fields to use them.
Export Archive Mailbox to PST: The tool supports the backup of all mailbox items and folders. The user can backup Exchange Online mailboxes, archive mailboxes, shared mailboxes, and public folders to PST files. While exporting all the data, there will not be any kind of loss of data, and the hierarchy of all the files and folders managed throughout the process.

How Microsoft 365 Export Mailbox to PST Manually?

Login to your Exchange Admin Center with account details.
Choose “Security and Compliance” from Admin Centers option.
Click on the Permissions >> eDiscovery Manager.
Use Edit button to change the respective roles accordingly, you can modify or add other roles as per choice.
You will get pre-assigned permissions by default i.e., Case Management, Compliance Search, Export, Hold, Preview, Review, and RMS Decrypt.
If your Export Role is missing, then can add it by following previous step to export Office 365 mailbox to PST.
Choose More Resources and open all resources, and then Microsoft Purview Compliance >> Content Search >> New Search option.
Click on the New Search and a wizard will open with different labels. And it allows to customize elements such as Name, Description, Location of user mailbox, etc.
Apply the multiple advanced filters as per your choice from Condition tab.
After that, click on the Submit button and then Done to start process.
Your eDiscovery process is running in the background, you can check it from Search tab.
After the complete process, hit on the Action icon and select Export Results.
Lastly, click on the Export button to export PST from Office 365 admin center.
Now download the results using Download Results button and copy the Export Key.
A pop up will appear, and will start the eDiscovery PST Export Tool and paste the copied Export Key here. Select the location and hit on the Start icon.

Drawbacks of Manual Method

Advanced technical knowledge of eDiscovery required.
High risk of data loss, while performing this task manually.
Multiple steps make this process lengthy and time taking.
Users can’t export selective data from Office 365 account.

Conclusion

In Conclusion, we have provided a solution on how to export Office 365 mailbox to PST format. However, it is toughest for non-technical users to opt for an eDiscovery tool to backup Office 365 mailbox to PST. But then also, no need to worry, we have come up with one of the highly professional solutions to export mailboxes without the need for any technical help and with no loss of data. For any other information, you can anytime connect with our technical experts.