Home » Blog » Apple Mail » How to Export Apple Mail to PST Format? Step by Step Guide

How to Export Apple Mail to PST Format? Step by Step Guide

Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On March 29th, 2024
Reading Time 6 Min Read

If you are looking for a solution to export Apple Mail to PST format then, this blog will help you to achieve it. We all know that Apple Mail is the default email application of the Mac Machine. So most Mac users prefer it to manage their email data.

Although Apple Mail is a good email client, many users still want to switch to a more professional email client i.e., Microsoft Outlook. To migrate their data, they just need to export the data into an Outlook-supported format i.e., PST.

Let us discuss the entire solution to export Apple Mail to PST. Here, you will get step-by-step instructions to achieve this. Before starting the process, have a look at the Table of Contents to check what you will get here.

Although, Apple Mail stores its mailboxes in .mbox file format. And if you ever drag and drop the mailbox folders from Outlook for Mac 2016 & 2019, you will also get .mbox files. This usually leads to a misconception that both Apple Mail and Outlook for Mac use compatible formats.

Quick Steps to Export Apple Mail to PST

  • Step 1: Install Mac Mail to PST converter.
  • Step 2: Upload the MBOX files/folders.
  • Step 3: Check the required data as per choice.
  • Step 4: Choose PST from the saving option.
  • Step 5: Select the path and apply filters.
  • Step 6: Hit the Convert to export mac mail to pst.

For more details, follow the given expert solution with all features and filters.

How to Export Mailbox from Mac Mail to PST Format?

RecoveryTools MBOX Migrator is an expert’s trusted tool that helps you to export Apple Mail to PST files. Moreover, all novices, as well as technical users, can easily work on this tool without facing any kind of size limitations and issues.

The utility also supports exporting into 30+ other formats and carries out the data instantly without facing any kind of size issues and limitations. Apart from that, the software has been developed with multiple advanced algorithms and with that imposes multiple other features that make the users work according to their convenience.

Just Download the mentioned Mac Mail to PST Converter for free of cost to export Apple Mail to PST. Use the trial version and it will help you to try all the software features before purchasing the tool. It has a limitation of exporting only 25 emails from each folder.

How to Export Mac Mail to PST in Bulk? Complete Guide

Here we are going to mention the complete method to export Apple Mail to PST format in bulk using one of the best professional tools to convert Mac Mail to PST format. both steps are explained below:

Step 1: Export Mailboxes from Apple Mail

  1. First, open the Mac Mail on your machine.
  2. Select all the mailboxes that you want to export to PST.
  3. Click on Mailbox >> Export Mailbox.

    Export Mailbox

  4. You can also export a single mailbox by right-clicking on it and choosing the Export mailbox option.
  5. Choose the location where you want to save the Apple Mailboxes.


  6. Once done, you can view all resultant Apple Mail mailbox files.

Now, we have the data. So, we will convert the resultant MBOX files to PST format using a tried and trusted solution.

Step 2: Export Apple Mail to PST Format Professionally

  1. Download and install the mentioned software on your system.

    export apple mail to pst

  2. Upload the single or multiple MBOX using the Select Files and Select Folders options and hit the Next button.


  3. All the folders and subfolders will appear and the required data as per choice.

    folders and subfolders

  4. Click on the Select Saving Option and choose PST as the saving option.

    Select Saving Option

  5. Click on the Filter Options tab and enable the advanced filter options to export Apple Mail to PST selectively.

    Filter Options

  6. Enable the required advanced modes such as Separate PST, Split PST, and Change Language to map folders into different languages.

    advanced modes

  7. Browse the new location to save your resultant PST file using the Browse button.


  8. Lastly, hit on the Convert button to start the process of converting Mac Mail to PST format.

    converting Mac Mail to PST format

Benefits of Using Mac Mail to PST Converter

The software export Apple Mail to PST with all the attachments kept intact with the respective email. It always ensures the integrity of exported data without creating any modifications. It provides various features that facilitate the secure conversion of Mac Mail to PST format such as;

  • Export multiple mailboxes from Apple Mail within a single attempt without having any limitations.
  • Preserve & maintain all properties of entire mailbox data while exporting to PST.
  • Simple and Flexible GUI throughout and easy to understand the interface and other inherited features.
  • Export emails to PST format along with attachments whether they are normal or embedded.
  • Retain folder & subfolder hierarchy and will not lead to any kind of discomfort.
  • Allow generating separate PST corresponding to each Mac Mailbox and will export a UNICODE PST file that can be easily utilized by all the versions of Outlook.
  • Split option to break a large mailbox into smaller PST files to make it more convenient to use.
  • Allow storing exported data at a user-defined location, otherwise, it will by default store the data at the Desktop location.

Commonly Asked Questions

  • Ques 1: How do I export a CSV file from Apple Mail?
    1. Open your Contacts app.
    2. Select the needed contacts.
    3. Hit on the File >> Export >> Export vCard.
    4. Browse the saving location.
    5. Hit on the Save button.
  • Ques 2: What is the export limit for Apple Mail?

    Ans: Apple Mac Mail allows users to export a size of 2.15 GB.

  • Ques 3: Is PST compatible with Mac?

    Ans: Yes, your PST file is compatible with your Mac machine in Mac Outlook.

  • Ques 4: What are rules in Apple Mail?

    Ans: Users can create rules easily to manage their incoming emails and automate tasks including replying to or deleting messages.

Final Thoughts

Email conversion is always a tedious process if one is not aware of certain technical aspects. The same holds for the scenario involving Apple Mail, the default mail client of the Mac machine. If you were one of the users who wanted to export Apple Mail to PST, this write-up should have solved everything for you.

Here, we have described the proven 2 step solution that has exported thousands of mailboxes globally from Mac Mail to PST format. And that too without any hiccups. Therefore, exporting the data to PST will no longer be a difficult task and will be completely possible after using this tool.